Word Annoyances: How to Fix the Most ANNOYING Things About Your Favorite Word Processor:Hart-Davis, Guy:9780596009540:eCampus.com

Offers solutions to problems that may occur when using Microsoft Word, covering such topics as installation, templates, text entry, formatting, printing, tables, macros, and object linking.

Introduction

Installation, Repair, and Configuration

Installation

(5)

Stop Word from Demanding the Installation CD

(1)

Install Multiple Versions of Word on the Same PC

(1)

Keep Shortcuts for Both Word 2000 and Word XP on the Same Computer

(1)

Install Word on Both OSes in a Dual-Boot Configuration

(1)

Install All Necessary Graphics Filters

(1)

Make the Most of the Word Product-Activation Grace Period

(1)

Install Word for Only One User

(2)

Recovery and Backup

(1)

Move Word to Another Computer

(1)

Reinstall Word

(1)

Startup and Shutdown

(7)

Word 2000 Closes on Startup

(1)

Word Hangs on Startup

(1)

Word Takes Forever to Start

(1)

Word 2003 Runs Slowly

(1)

Check That Your Computer Has Enough Memory

(1)

Make Word Start Automatically When You Log On

(1)

Prevent Word from Creating a Blank Document at Startup

(1)

Control When the Task Pane Appears

(1)

Word Takes Ages to Close a Document

(1)

Word Asks Whether to Save Changes to Normal.dot

(1)

Word Says Normal.dot ``Is in Use by Another Application or User''

(1)

Menus

(2)

Display Full Menus

(1)

Prevent Menu Items from Changing Position

(1)

Cut Menus Down to Size

(1)

Create a Work Menu

(1)

Toolbars

(5)

Sort Out the Standard Toolbar and Formatting Toolbar

(1)

Put a Close Document Button on the Standard Toolbar

(1)

Consolidate Your Toolbars into a Custom Toolbar

(1)

Reset Menus or Toolbars That Someone Else Has Customized

(1)

Get Rid of Proprietary Toolbars

(1)

Choose One or Multiple Word Buttons on the Taskbar

(3)

Creating and Saving Documents

Templates

(2)

Get Rid of Text in the Default Document

(1)

Create a Template for Each Document Type You Use Frequently

(1)

Create a Document Based on an Existing Document

(1)

Save a Preview for a Template

(1)

Use a Template Outside Your Default Templates Folder

(1)

Saving

(5)

Save Your Documents the Best Way

(1)

Save All Open Documents at Once

(1)

Close All Open Documents at Once

(1)

Change Word's Default Folder for Saving Documents

(1)

Find a Document You've Lost

(1)

Keep Separate Versions of the Same Document

(1)

Remove Personal Data from a Document

(1)

Remove Office-Specific Tags from Web Pages

(1)

Crashes and Corruption

(8)

Use Application Recovery to Mitigate a Crash

(1)

Turn Off Error Reporting

(1)

Recover a Document After a Crash

(1)

Control or Turn Off AutoRecover

(1)

Open Files Saved in Another Format

(1)

Batch-Convert Many Files Between Formats

(1)

Make Local Copies of Documents on Network or Removable Drives

(1)

Understand Document Locking

(1)

Deal with Spurious ``File in Use'' Messages

(1)

Master Documents

(7)

Avoid Master Documents if Possible

(1)

Enable Multiple People to Edit a Document at the Same Time

(1)

Enable Several People to Edit a Document Simultaneously

(1)

Recover a Corrupted Master Document

(4)

Text Entry and Editing

Views

(2)

Expand and Collapse Outline View Quickly

(1)

Switch Quickly Among Views

(1)

Learn to Live with the Wavy Underline

(1)

Turn Off Formatting Display in Outline View

(1)

Change the Font Used for Outline View

(1)

Print from Outline View

(1)

Stop Print Layout View from Shortening Pages

(1)

Edit in Print Preview

(1)

Selecting Text and Objects

(2)

Hone Word's Automatic Selection

(1)

Control Smart-Cut-and-Paste Settings

(1)

Select Indented Text Accurately

(1)

Turn Off ``Click and Type''

(1)

AutoCorrect and AutoText

(7)

Enter Any Amount of Text Quickly in a Document

(1)

Use AutoText, or Don't--It's Your Choice

(1)

Transfer Your AutoText Entries Between Templates

(1)

Remove Mystery Lines from Your Documents

(1)

Turn Off ``AutoFormat As You Type'' Options

(1)

Save Work and Time with AutoFormat

(1)

Stop Word from Adjusting Your Capitalization

(1)

Escape Unwanted Copyright Symbols

(1)

Transfer Your AutoCorrect Entries to Another Computer

(1)

Insert Symbols and Special Characters

(1)

Insert a ``Hard Space''

(1)

Find and Replace

(5)

Find and Replace Quickly

(1)

Replace Styles and Formatting

(1)

Replace Dumb Quotes with Smart Quotes

(1)

Replace with a Subscript

(1)

Perform a Two-Step Replace

(1)

Find Any Character, Digit, or Letter

(1)

Strip Blank Paragraphs from a Document

(1)

Change ``Firstname Lastname'' to ``Lastname, Firstname''

(1)

Remove Duplicate Entries from a List

(1)

Navigating Through Documents

(5)

Master Navigation Keyboard Shortcuts

(1)

Navigate with Bookmarks

(1)

Make Bookmarks Visible

(1)

Place the Insertion Point Outside a Bookmark

(1)

Navigate with Browse Objects

(1)

Navigate with Go To

(1)

Navigate with the Document Map

(1)

Customize the Document Map Style

(1)

Scroll Automatically Through a Document

(1)

Return to Your Last Three Edits

(1)

Work in Two Parts of a Document at Once

(1)

Sundry Editing Annoyances

(4)

Copy Text Without Formatting

(1)

Hack Out Columns of Tabs or Spaces

(1)

Eliminate the ``Delete Block? No (Yes)'' Message in the Status Bar

(1)

Set Realistic Expectations for AutoSummarize

(1)

Get an Instant Word Count

(1)

Correct a Way-Off Page Count

(1)

Remove Useless Smart Tags

(1)

Stop Word from Searching the Web for Help

(1)

Get Rid of the Office Assistant

(1)

Fields

(3)

Make Fields Visible

(1)

Use Cross-References to Keep Text Updated in Different Parts of the Document

(1)

Insert a Date That Doesn't Change

(2)

Formatting and Layout

Normal.dot and Default Settings

(1)

Change the Default Font in Normal.dot

(1)

Change the Default Layout in Normal.dot

(1)

Change the Default Margins

(1)

Direct Formatting

(8)

Control Formatting When You Paste

(1)

Bring Spaced-out Pasted Text Down to Earth

(1)

Copy Intricate Formatting Instantly

(2)

Apply Sets of Formatting Instantly

(1)

Change Capitalized Text to Small Caps

(1)

Replace Spaced Indents with Real Indents

(1)

Reveal Formatting and Codes

(1)

Adjust the Conversion from WordPerfect

(2)

Embed Fonts in Documents You Send to Others

(1)

Make Word Display All Your Fonts

(1)

Turn Off Automatic Style Updating

(1)

Stop Word from Changing the Language

(1)

Numbering

(4)

Correct Automatic Numbering in Numbered Lists

(3)

Watch Out for Revision Marks Wrecking Numbered Lists

(1)

Fix ``Page X of Y'' Numbering

(1)

Tame Word's List Indentation

(1)

Make Outline Numbering Work

(1)

Create Custom Outline Numbering

(1)

Styles

(6)

Get Started with Styles

(2)

Remove Formatting with Default Paragraph Font/Clear Formatting

(1)

Bypass the Styles and Formatting Task Pane

(1)

Make the Style Drop-Down List Show the Styles You Want

(1)

Quickly Change One Style to Another

(1)

Stop a Style Change in One Document from Affecting Other Documents

(1)

Redefine the Normal Style

(1)

Control the Style When You Paste

(1)

Make the Pasted Text Take the Destination's Style

(1)

Watch Out When Formatting Starts to ``Slip''

(1)

Avoid Layout Changes on Different Computers

(1)

Inserting and Positioning Graphics

(4)

Control the Size of a Pasted Graphic

(1)

Make Your Pictures Look Right

(1)

Crop Pictures Outside Word

(1)

Get Rid of the Drawing Canvas

(1)

Rotate Text to the Angle You Want

(1)

Wrap Text Around a Picture

(1)

Make Graphics Visible in Print Layout View

(1)

Display Object Anchors

(1)

Position the Graphic Relative to the Page

(1)

Lock the Anchor When the Graphic Is in Place

(1)

Create a Watermark

(1)

Position Lines Where You Need Them

(1)

Hyperlinks

(1)

Stop Word from Automatically Inserting Hyperlinks

(1)

See Where a Hyperlink Will Really Take You

(1)

Bring Hyperlinks to Heel

(1)

Tabs

(3)

Stop Word from Turning Tabs into Indents

(1)

Use Tabs Effectively

(1)

Align Numbers with Decimal Tabs

(1)

Convert Tabs and Spaces to Just Tabs

(1)

Headers, Footers, and Special Layout

(4)

Create Different Headers on Different Pages

(1)

Create a Header from a Heading Paragraph

(1)

Divide a Page into Multiple Pages

(3)

Forms, Revising, Proofing, and Finalizing

Forms

102

(2)

Prevent a User from Accessing Parts of a Document

102

(1)

Force a User to Fill In Certain Fields

103

(1)

Capture Only the Data from a Form

104

(1)

Comments and Revision Marks

104

(4)

Deflate Comment Balloons

104

(1)

Shrink the Comment Window

104

(1)

Turn On and Use Track Changes

105

(1)

Turn Off Revision Marks for Formatting

106

(1)

Toggle Revision Marking Quickly

106

(1)

See Only the Revision Marks for Some Reviewers

106

(1)

Get Rid of the Reviewing Pane Quickly

106

(1)

Use ``Compare and Merge Documents'' to Highlight Untracked Changes

107

(1)

Prevent Other People from Turning Off ``Track Changes''

108

(1)

Spellchecking

108

(10)

Choose or Lose the Red and Green Squiggles

108

(1)

Spellcheck Your Documents in Your Preferred Way

109

(1)

Watch Out for Mistakes Missed on Porpoise...

109

(1)

...and Missed on Purpose

110

(1)

Prevent Word from Spellchecking Code

110

(1)

Use Custom Dictionaries for Special Terms

110

(1)

Remove Mistakes from a Dictionary

111

(1)

Share a Dictionary with Other Users

112

(1)

Create a Custom Dictionary Quickly

112

(1)

Solve the ``Custom Dictionary Is Full'' Error

112

(1)

Protect Your Custom Dictionary

113

(1)

Unstick the Spelling Checker

113

(1)

Create an Exclusion Dictionary

114

(1)

Turn Off Grammar Checking

115

(1)

Make Sense of Word's Readability Statistics

115

(1)

Upgrade the Thesaurus

116

(2)

Printing, Faxing, and Scanning

Printing

118

(5)

Stop Word 2003 from Crashing When You Print

118

(1)

Stop Word XP from Crashing When You Print

118

(1)

Troubleshoot Word's Refusal to Print

118

(1)

Identify Fields That Change When You Open and Print a Document

119

(1)

Make the Print Button on the Standard Toolbar Display the Print Dialog Box

119

(1)

Print a Range of Pages

120

(1)

Print in Reverse Order

120

(1)

Print Double-Sided Pages Without a Duplex Printer

120

(1)

Print in Draft Quality

121

(1)

Turn Off Background Printing

121

(1)

Print Colored Text as Black on a Monochrome Printer

121

(1)

Adjust Your Margins for Printing

122

(1)

Stop the Printer from Cutting Off the Bottom of the Page

122

(1)

Handle ``Bizarre Swelling of the Right Margin Syndrome''

122

(1)

Create a Black Background with White Text

123

(1)

Print to a File

123

(1)

Faxing

123

(1)

Find Where Word Hides the Fax Command

123

(1)

Get a Fax into a Word Document

124

(1)

Scanning

124

(4)

Scan and OCR a Document

124

(1)

Use a Scanned Picture in a Word Document

125

(3)

Tables, Columns, and Text Boxes

Tables

128

(7)

Choose Whether to Draw Tables or Just Insert Them

128

(1)

Prevent Word from Resizing a Table

128

(1)

Place a Table at the Top of a Page

129

(1)

Get a Table Away from the Start of a Document

129

(1)

Position a Table Correctly on a Page...

129

(1)

...and Position the Table's Contents Correctly

130

(1)

Make a Table the Full Width of the Text

130

(1)

Restore the Cell Height and Width Dialog Box

131

(1)

Repeat a Header Row

131

(1)

Delete a Table, Not Just Its Contents

131

(1)

Work Smart with Table Columns

132

(1)

Use Different Cell Widths in Different Rows

132

(1)

Rearrange Table Columns

132

(1)

Convert Text to Tables

132

(1)

Print Table Gridlines

133

(1)

Get Rid of Table Gridlines

133

(1)

Make All Your Table Borders Print

133

(1)

Wrap Text Around a Table

133

(1)

Create Formulas in Tables

134

(1)

Speed Up Word's Handling of Tables

134

(1)

Avoid Vertically Merged Cells in Word 2000

135

(1)

Columns

135

(1)

Create Newspaper-Style Columns

135

(1)

Mix Different Numbers of Columns in a Document

135

(1)

Prevent Columns from Vanishing When You Save as a Web Page

136

(1)

Text Boxes

136

(4)

Use Text Boxes for Complex Layouts

136

(1)

Create a Series of Linked Text Boxes

136

(4)

Automate Away Annoyances with Macros

Macros

140

(18)

Record a Macro to Repeat a Task

140

(1)

Remove Unnecessary Commands from a Recorded Macro

141

(1)

Control a Macro with a Message Box

142

(1)

Return to the Last Editing Position When Opening a Document

143

(1)

Make Print Preview Open in Editing Mode

144

(1)

Make Outline View Open Expanded to a Specified Level

145

(1)

Switch the Active Document to Read-Only Status

146

(1)

Close All Documents Except the Current One

147

(1)

Create a ``Paste as Unformatted Text'' Macro

148

(1)

See Which Keyboard Shortcuts Are Assigned

149

(1)

Remove Typed Numbering from Lists and Headings

149

(1)

Apply Proper Capitalization

150

(2)

Double-Save a Document

152

(1)

Print a Document in Monochrome

153

(1)

Display the Print Dialog Box with the ``Current Page'' or ``Pages'' Option Selected

154

(1)

Perform Find and Replace Operations with Complex Formatting

154

(2)

Print Samples of Each Font Installed on Your PC

156

(2)

Administering Macros

158

(4)

Move a Macro from One Template to Another

158

(1)

Find Out Why Word Won't Run a Macro

158

(2)

Create an Add-in

160

(2)

OLE, Mail Merge, and Office Applications

Object Linking and Embedding

162

(1)

Choose Between Linking and Embedding Objects

162

(1)

Update, Edit, and Break Links

163

(1)

Mail Merges

163

(7)

Perform a Basic Mail Merge

163

(4)

Create a Smart Mail Merge with Sorting, Filtering, and If Fields

167

(1)

Insert Data Source Fields into a Merge Document

168

(1)

Edit a Data Source Document

168

(1)

Filter Using a Numerical Field

169

(1)

Restore a Mail Merge Document to a Normal Word Document

169

(1)

Word and Excel

170

(1)

Keep an Excel Chart Updated in a Word Document

170

(1)

Transfer Data from Word to Excel

170

(1)

Word and PowerPoint

171

(2)

Create a Document from a Presentation

171

(1)

Create a Presentation from a Document

172

(1)

Put a Word Table on a PowerPoint Slide

172

(1)

Word and Access

173

(3)

Convert a Word Table to an Access Database

173

(1)

Move Data from an Access Table to a Word Document

173

(3)

Mac Word Annoyances

Crashes and Performance

176

(3)

Speed Up Startup

176

(1)

Replace Your CarbonLib File

176

(1)

Look to Your Font Files When Word X Quits on Startup

176

(1)

Repair Your Disk Permissions

177

(1)

Repair Your Preferences or Settings Files

177

(1)

Speed Up Word's Performance When Scrolling

178

(1)

Reinstall Updaters When Necessary

178

(1)

Recover from a Corrupted Normal Template

178

(1)

Beware When Page Numbering Goes Haywire

178

(1)

Opening and Saving

179

(2)

Wrest Back Control from Word 2004 Test Drive

179

(1)

Field the ``Permission Currently Restricted'' Error

180

(1)

Avoid the ``Unable to Save'' Message When Saving to a Server

180

(1)

Work Around the Erroneous ``Disk Full'' Error

180

(1)

Help Word Rediscover How to Write to Folders

181

(1)

Documents and Editing

181

(1)

Insert Text at the End of a Document

181

(1)

Turn Off Auto-Capping in Tables

181

(1)

Recover Missing Graphics

181

(1)

Avoid Mixing Orientations if You Want to Print Markup Balloons

181

(1)

Save Your Document When You Paste in an OLE Object

182

(1)

Save Graphics in PNG Format, Not PICT

182

(1)

Restore Page Setup to Your Preferred Settings

182

(1)

Word X

182

(3)

Avoid Versioning When Switching Between Word 2004 and Word X

182

(1)

Do Away with the ``Unknown Author''

183

(1)

Move Your Word X Normal Template to Safety

183

(2)

Index

185


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