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Effective Writing : A Handbook for Accountants,9780130934895

Effective Writing : A Handbook for Accountants

by ;
Edition:
6th
ISBN13:

9780130934895

ISBN10:
0130934895
Media:
Paperback
Pub. Date:
1/1/2003
Publisher(s):
PRENTICE HALL
List Price: $33.40
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Summary

This book, the largest selling one of its kind, discusses the communication, both written and oral, actually done by professional accountants. It uses real-world accounting situations and includes major sections on Communication Strategies, Business Documents, and Oral Communication. Detailed chapter topics include an overview of the writing process; writing with conciseness and clarity; standard English: grammar, punctuation, and spelling; accounting research; letters, memos, and reports; writing essay exams: academic courses and professional certification exams; writing for employment: résumés and letters; writing for publication; and oral presentations. For individuals preparing for a career in accounting.

Author Biography

Claire B. May is Academic Director of General Education at The Art Institute of Atlanta Gordon S. May is an Associate Professor of Accounting at the J. M. Tull School of Accounting at the University of Georgia

Table of Contents

Preface viii
PART I COMMUNICATION STRATEGIES 1(132)
Accountants as Communicators
2(10)
What Do Accountants Write?
4(1)
How Well Do Accountants Write?
5(1)
What Makes Writing Work?
5(1)
You Can Become a Good Writer
6(1)
Writing and Critical Thinking
7(1)
Writing and Other Forms of Communication
7(1)
Writing and Problem Solving
8(1)
Exercises
9(3)
The Writing Process: An Overview
12(16)
Getting Started: Identifying Purpose
12(2)
Thinking Critically about the Issues
14(1)
Analyzing the Readers
14(3)
Getting Your Ideas Together
17(3)
Writing the Draft
20(1)
Revising the Draft
20(2)
The Final Draft
22(1)
Dealing with Writer's Block
22(1)
Writing under Pressure
23(1)
Writing at the Computer
23(1)
Exercises
24(4)
The Flow of Thought: Organizing for Coherence
28(19)
Writing with Unity
28(1)
Using Summary Sentences
29(1)
Responding to Readers' Questions and Concerns
30(1)
Transitions
30(5)
Paragraphs
35(4)
Discussion Questions and Essays
39(4)
Test Yourself
43(2)
Test Yourself: Answer
45(1)
Exercises
45(2)
A Sense of Style: Writing with Conciseness and Clarity
47(26)
Conciseness
47(7)
Clarity
54(6)
Readable Writing
60(4)
Editing for Style at the Computer
64(1)
Test Yourself
65(1)
Test Yourself: Answers
66(2)
Exercises
68(5)
Standard English: Grammar, Punctuation, and Spelling
73(21)
Major Sentence Errors
73(2)
Problems with Verbs
75(2)
Problems with Pronouns
77(2)
Problems with Modifiers
79(1)
Parallel Structure
79(1)
Apostrophes and Plurals
80(1)
Commas
81(2)
Colons and Semicolons
83(1)
Direct Quotations
84(1)
Spelling
85(1)
Help from the computer
86(1)
Test Yourself
87(1)
Test Yourself: Answers
88(1)
Exercises
89(5)
Format for Clarity: Document Design
94(12)
Good Design: An Illustration
94(1)
A Professional Appearance
94(5)
Formatting
99(1)
Graphic Illustrations
100(4)
Document Design at the Computer
104(1)
Exercises
105(1)
Accounting Research
106(27)
Research: Basic Guidelines
106(7)
Critical Thinking and Technical Accounting Research
113(3)
Exercises
116(4)
Sources of Accounting and Financial Information on the Internet
120(3)
Computerized Reference and Database Services
123(2)
Other Printed Sources of Accounting and Financial Information
125(1)
Internal Documentation Style
126(3)
Endnotes or Footnotes and Bibliography Style
129(4)
PART II BUSINESS DOCUMENTS 133(59)
Letters
134(26)
Principles of Letter Writing
134(6)
Responding to Correspondence
140(1)
Typical Accounting Letters
141(7)
Standardized Letters: A Caution
148(2)
Exercises
150(10)
Memos and E-Mail
160(14)
Memos: Some Basic Principles
160(2)
Sample Memos
162(2)
E-Mail
164(3)
Exercises
167(7)
Reports
174(18)
Planning a Report
174(1)
The Parts of a Report
175(4)
Appearance
179(1)
Style and Tone
179(1)
Exercises
179(13)
PART III WRITING AND YOUR CAREER 192(47)
Writing Essay Exams: Academic Courses and Professional Certification Exams
193(13)
Academic Essay Exams
193(4)
Professional Certification Exams
197(6)
Exercises
203(3)
Writing for Employment: Resumes and Letters
206(11)
Starting the Job Search: Researching Possible Employers
206(1)
Preparing a Resume
207(4)
Writing a Letter of Application
211(1)
Writing a Thank-You Letter
212(2)
Exercises
214(3)
Writing for Publication
217(4)
Planning Your Article
217(1)
Research
218(1)
Drafting and Reviewing the Article
218(1)
Submitting the Article
218(1)
Exercises
219(2)
Oral Presentations
221(18)
Planning the Presentation: Analyzing Purpose and Audience
221(1)
Other Things to Consider
222(1)
Gathering Information
222(1)
Composing the Speech
222(2)
Making Notes
224(1)
Preparing Visual Aids
224(2)
Practicing the Presentation
226(1)
Checking the Arrangements
226(1)
Appearance and Dress
226(1)
Making the Presentation: Poise and Confidence
227(2)
Special Considerations in Presentations of Financial Information
229(6)
Exercises
235(4)
Index 239

Excerpts

Effective Writing: A Handbook for Accountants,Sixth Edition, is designed to help accounting students and practitioners improve their communication skills. It can be used as a supplementary text for regular accounting courses, as a text in an accounting communication course, or as a text in a business communication or technical writing course when these courses include accounting students. The handbook is also a useful desk reference or self-study manual for accountants in practice. Effective Writingguides the writer through all the stages of the writing process: planning, including analysis of audience and purpose; critical thinking; generating and organizing ideas; writing the draft; revising for readable style and correct grammar; and designing the document for effective presentation. In addition to these basic writing principles, the book includes chapters on letters, memos (including e-mail), reports, and other formats used by accountants in actual practice. Throughout the text,Effective Writingstresses coherence, conciseness, and clarity as the most important qualities of the writing done by accountants. To supplement the instruction on writing effectively, we have included a chapter on oral presentations. Chapter 14 discusses the preparation of an oral presentation, including audience analysis and organization of materials as well as techniques of effective delivery, including the use of visual aids. Within Part III, "Writing and Your Career," you will find a chapter on writing essay examinations (including professional examinations), a chapter on writing resumes and letters of application, and a chapter on writing for publication. A special feature of this book is the chapter on accounting research and critical thinking. Here you will find valuable reference material on such topics as: Where to find accounting information (including Internet sites) How critical thinking can help you solve problems and write persuasive documents How to write citations of accounting sources (including Internet sources) Exercises and assignments throughoutEffective Writingreinforce the concepts covered in the text. Some exercises have answers within the text for independent review. TheInstructor's Manualcontains answers to many other exercises. Most chapters include topics for writing or speaking assignments. The assignments, like the illustrations in the text, are concerned with accounting concepts and situations and thus will seem relevant and familiar to those studying and practicing accounting. Effective Writingcan be used in conjunction with traditional accounting courses. Instructors can assign cases and topics for research based- on the accounting concepts being studied in class, or they can use the assignments provided in this handbook. Students then analyze the accounting problem, research the literature if necessary, and prepare answers according to an assigned forma such as a letter, technical memo, formal report, or oral presentation. The hand-book guides students toward principles of effective writing and speaking. Instructors can then evaluate students' performance based on the criteria discussed in the text and theInstructor's Manual. TheInstructor's Manual,which was written by the authors, contains suggestions for everyone wishing to improve the communication skills of accounting students, whether in a regular accounting course or in a course devoted to communication. TheInstructor's Manualincludes topics such as motivating students to improve their communication skills, designing assignments, and evaluating performance. TheInstructor's Manualalso contains chapter commentaries and masters for transparencies and handouts. The authors wish to thank the reviewers who took the time to comment on their book. Their efforts are greatly appreciated. Wanda I. DeLeo, Winth


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