Microsoft Entourage 2004 for Mac OS X : Visual QuickStart Guide

by Schwartz, Steve

• ISBN13: 9780321255839
• ISBN10: 0321255836
• Edition: 1st
• Format: Paperback
• Copyright: 2004-10-29
• Publisher: Peachpit Press

Summary

Both by itself and as part of Microsoft Office 2004 for Mac OS X, Entourage 2004 is about more than just email: It's about managing contacts and setting up appointments and creating task lists. But most of all it's about organization--providing a unified view for sharing, creating, and managing the information that threatens to engulf us. Here to help you make the most of it is the first Visual QuickStart Guide devoted entirely to the topic. In these pages you'll find all the task-based, step-by-step instruction you need to master every aspect of Entourage--from managing multiple email accounts to setting up groups, creating customized send and receive schedules, and more. Best of all, youll get the skinny on all of Entourage 2004's new features--most notably, the very cool Project Center, which provides a single location from which you can view and organize all of the email, files, contacts, meetings, and tasks associated with a given project.

Author Biography

Steven Schwartz has been a computer-industry writer since 1978, in which time he has written 40 books (including co-authoring Microsoft Office v.X for Mac OS X: Visual QuickStart Guide) and published hundreds of feature articles and reviews for a variety of computer magazines.,

Table of Contents

Introducing Entourage 2004	p. 1
The Entourage Components	p. 2
The Entourage Interface	p. 4
Customizing the Display	p. 8
Message Folders	p. 12
Filtering and Searching for Information	p. 13
Assigning Categories	p. 20
Working with Projects	p. 22
Printing in Entourage	p. 23
Getting Help	p. 25
Checking for Updates	p. 27
Setup and Maintenance	p. 29
Setting Up an Account	p. 30
Editing Account Settings	p. 32
Importing Messages and Other Data	p. 39
Configuring Entourage for Multiple Users	p. 43
Database Maintenance	p. 47
Removing Office	p. 53
Address Book	p. 55
Opening the Address Book	p. 56
Setting Display Options	p. 57
Adding Contacts	p. 58
Deleting Contact Records	p. 61
Editing Contact Records	p. 62
Address Groups	p. 64
Electronic Business Cards (vCards)	p. 68
Addressing Email from the Address Book	p. 70
Using Directory Services	p. 71
Exporting Contact Data	p. 73
Other Address Book Features	p. 74
Printing the Address Book	p. 79
The Calendar	p. 81
Viewing the Calendar	p. 82
Adding and Deleting Events	p. 85
Modifying Events	p. 90
Setting Event Reminders	p. 92
Sending and Responding to Invitations	p. 93
Adding and Removing Holidays	p. 97
Printing a Calendar	p. 99
Publishing a Calendar on the Web	p. 100
Task Management	p. 103
Creating and Deleting Tasks	p. 104
Viewing the Tasks List	p. 109
Recurring Tasks	p. 112
Due Dates and Reminders	p. 113
Editing Tasks	p. 116
Marking Tasks as Complete	p. 119
Printing Tasks	p. 120
Working with Notes	p. 121
Creating and Deleting Notes	p. 122
Formatting Notes	p. 125
Editing Notes	p. 127
Reading Notes	p. 128
Printing Notes	p. 131
Linking Items	p. 133
Creating Links	p. 134
Opening and Viewing Linked Items	p. 136
Removing Links	p. 137
Customizing Entourage for General Use	p. 139
General Preferences	p. 140
Address Book Preferences	p. 142
Calendar Preferences	p. 144
Fonts Preferences	p. 146
Spelling Preferences	p. 147
Notification Preferences	p. 149
Email Essentials	p. 151
Types of Email Accounts	p. 152
Email Addresses	p. 155
Working Online and Offline	p. 156
Email Security	p. 158
Composing and Sending Email	p. 161
The Message Window	p. 163
Creating a Message	p. 164
Other Message Addressing Techniques	p. 170
Writing and Editing the Message	p. 171
Formatting Messages	p. 173
Inserting Text	p. 175
Adding Hyperlinks	p. 176
Adding a Signature	p. 177
Adding Attachments	p. 180
Other Message Options	p. 182
Sending Messages	p. 192
Receiving Email	p. 195
Checking for New Email	p. 196
Reading Messages	p. 200
Marking Messages as Read or Unread	p. 201
Working with Attachments	p. 202
Creating Schedules	p. 205
Managing the Mail	p. 208
Working with Folders	p. 218
Newsgroup Essentials	p. 223
About News Servers	p. 224
About Newsgroups	p. 225
About Entourage and Newsgroups	p. 226
Reading and Managing Articles	p. 227
Creating a News Server Account	p. 228
The Newsgroup List	p. 230
Subscribing to Newsgroups	p. 232
Reading Articles	p. 234
Downloading Attachments	p. 238
Managing Articles	p. 239
Posting to Newsgroups	p. 245
Composing and Posting Articles	p. 246
Addressing the Article	p. 249
Plain or Formatted Text	p. 251
Adding Attachments	p. 252
Emailing Articles to Others	p. 253
Working Offline	p. 255
Reading News Offline	p. 256
Composing and Posting Articles Offline	p. 258
Customizing Entourage for Email and News	p. 261
Read Preferences	p. 262
Compose Preferences	p. 264
Reply & Forward Preferences	p. 268
View Preferences	p. 271
Security Preferences	p. 273
Adding Commands with AppleScript	p. 275
News Server Settings	p. 277
The Project Center	p. 279
Creating a Project	p. 280
The Project Center	p. 283
Adding and Removing Contacts	p. 284
Adding Email Messages to a Project	p. 286
Adding Notes, Tasks, and Events to a Project	p. 287
Adding Documents to a Project	p. 288
Sharing a Project	p. 290
Archiving a Project	p. 291
Glossary	p. 293
Email Keystroke Reference	p. 301
News Keystroke Reference	p. 305
Keystroke Reference for Other Components	p. 311
Handheld Synchronization	p. 319
Index	p. 325
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