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Steve Johnson has written more than 50 books on a variety of computer software, including Adobe Photoshop CS4, Adobe Flash CS4, Adobe Dreamweaver CS4, Adobe InDesign CS4, Adobe Illustrator CS4, Microsoft Windows 7, Microsoft Office 2007, Microsoft Office 2008 for the Macintosh, and Apple Mac OS X Snow Leopard. In 1991, after working for Apple Computer and Microsoft, Steve founded Perspection, Inc., which writes and produces software training. When he is not staying up late writing, he enjoys playing golf, gardening, and spending time with his wife, Holly, and three children, JP, Brett, and Hannah. Steve and his family live in Pleasanton, California, but can also be found visiting family all over the western United States.
Introduction xxi
Chapter 1 Getting Started with Office 1
Starting an Office Program 2 New !
Viewing an Office Program Window 3
Using the Ribbon 4 New !
Choosing Commands 5 New !
Working with the Ribbon and Toolbars 6 New !
Choosing Dialog Box Options 8
Using the Status Bar 9
Creating a Blank Office Document 10
Creating a Document Using a Template 11
Opening an Existing Office Document 12 New !
Converting an Existing Office Document 14
Using Task and Window Panes 15
Arranging Windows 16
Switching Views 18
Documenting Properties 19
Getting Help While You Work 20
Saving an Office Document 22
Saving an Office Document with Different Formats 24
Checking Compatibility 26
Checking Accessibility 27 New !
Recovering an Office Document 28 New !
Maintaining and Repairing Office 30
Getting Updates on the Web 31
Closing a Document and Exiting Office 32
Chapter 2 Using Shared Office Tools 33
Editing Text 34
Copying and Moving Text 36 New !
Finding and Replacing Text 38
Correcting Text Automatically 40 New !
Inserting Information the Smart Way 42 New !
Checking Spelling 44
Changing Proofing Options 45
Using Custom Dictionaries 46
Inserting Symbols 47
Finding the Right Words 48
Inserting Research Material 49
Translating Text to Another Language 50 New !
Using Multiple Languages 51 New !
Undoing and Redoing an Action 52
Zooming the View In and Out 53
Previewing a Document 54 New !
Printing a Document 55 New !
Creating a Template 56
Chapter 3 Adding Art to Office Documents 57
Locating and Inserting Clip Art 58 New !
Inserting a Picture 59
Inserting a Picture Screen Shot 60 New !
Adding an Artistic Style to a Picture 61 New !
Adding a Quick Style to a Picture 62
Applying a Shape to a Picture 63 New !
Applying a Border to a Picture 64
Applying Picture Effects 65
Modifying Picture Size 66
Compressing a Picture 68 New !
Correcting a Picture 69 New !
Recoloring a Picture 70 New !
Cropping and Rotating a Picture 72 New !
Removing a Picture Background 74 New !
Creating WordArt Text 75
Formatting WordArt Text 76
Applying WordArt Text Effects 78
Modifying WordArt Text Position 79
Creating SmartArt Graphics 80 New !
Formatting a SmartArt Graphic 82
Modifying a SmartArt Graphic 84
Adding Pictures to a SmartArt Graphic 85 New !
Creating an Organization Chart 86
Inserting and Creating a Chart 87
Changing a Chart Layout and Style 88 New !
Changing Chart Labels 89
Formatting Line and Bar Charts 90
Editing Chart Data 91 New !
Saving a Chart Template 92
Chapter 4 Adding Shapes to Office Documents 93
Drawing and Resizing Shapes 94
Adding Text to a Shape 96
Creating and Editing Freeforms 97
Adding a Quick Style to a Shape 98
Adding a Quick Style to Shape Text 99
Applying Color Fills 100
Applying Picture or Texture Fills 102
Applying Gradient Fills 103
Applying Shape Effects 104
Aligning and Distributing Objects 106
Aligning Objects to Grids and Guides 108 New !
Changing Stacking Order 110
Rotating and Flipping Objects 111
Grouping and Ungrouping Objects 112
Selecting Objects Using the Selection Pane 114
Chapter 5 Formatting Office Documents 115
Formatting Text 116
Changing Alignment 118
Using the Format Painter 120
Adding Custom Colors 121
Understanding Themes 122
Viewing and Applying a Theme 123 New !
Creating Theme Colors 124
Choosing Theme Fonts 126
Choosing Theme Effects 128
Creating a Custom Theme 129
Choosing a Custom Theme 130
Chapter 6 Creating a Document with Word 131
Viewing the Word Window 132
Moving Around in a Document 133
Changing Document Views 134
Reading a Document 136 New !
Navigating a Document 138 New !
Setting Up the Page 139
Setting Up the Page Margins 140
Creating an Outline 142
Selecting Text 143
Checking Spelling and Grammar 144
Inserting New Pages and Sections 146
Adding Headers and Footers 148
Inserting Page Numbers and the Date and Time 150
Creating a Blog Posting on the Web 152
Chapter 7 Formatting a Document with Word 153
Formatting Text for Emphasis 154 New !
Finding and Replacing Formatting 156
Changing Paragraph Alignment 158
Changing Line Spacing 159
Displaying Rulers 160
Setting Paragraph Tabs 161
Setting Paragraph Indents 162
Changing Character Spacing 164 New !
Applying a Quick Style 166
Changing a Style Set 167
Creating and Modifying Styles 168
Creating Bulleted and Numbered Lists 170 New !
Hiding Text 172
Chapter 8 Enhancing a Document with Word 173
Adding Desktop Publishing Effects 174
Adding a Watermark 175 New !
Adding Page Backgrounds 176
Arranging Text in Columns 178
Wrapping Text Around an Object 180
Working with Text Boxes 182 New !
Inserting Building Blocks Using Quick Parts 184 New !
Creating a Table 186
Entering Text in a Table 187
Modifying a Table 188
Adjusting Table Cells 190
Formatting a Table 192
Calculating a Value in a Table 194
Addressing Envelopes and Labels 195
Creating a Form Letter 196
Creating Labels 198
Inserting a Table of Contents 200
Creating an Index 201
Creating Captions 202
Creating a Table of Figures 203
Creating Footnotes or Endnotes 204
Creating a Bookmark 205
Inserting Cross References 206
Comparing and Merging Documents 207
Using Track Changing 208
Adding a Cover Page 210 New !
Chapter 9 Creating a Worksheet with Excel 211
Viewing the Excel Window 212
Selecting Cells 213
Moving Around the Workbook 214
Entering Labels on a Worksheet 216
Entering Values on a Worksheet 218
Entering Values Quickly with AutoFill 219
Editing Cell Contents 220
Clearing Cell Contents 221
Inserting and Deleting Cell Contents 222
Selecting Rows, Columns, and Special Ranges 224
Selecting and Naming a Worksheet 226
Inserting and Deleting a Worksheet 227
Moving and Copying a Worksheet 228
Hiding and Unhiding Worksheets and Workbooks 230
Hiding and Unhiding a Column or Row 231
Inserting a Column or Row 232
Deleting a Column or Row 233
Adjusting Column Width and Row Height 234
Splitting a Worksheet into Panes 236
Freezing and Unfreezing a Column or Row 237
Showing and Hiding Workbook Elements 238
Chapter 10 Building a Worksheet with Excel 239
Understanding Formulas 240
Understanding Cell Referencing 241
Creating a Simple Formula 242
Creating a Formula Using Formula AutoComplete 244
Editing a Formula 245
Naming Cells and Ranges 246
Entering Named Cells and Ranges 248
Managing Names 250
Simplifying a Formula with Ranges 252
Calculating Totals with AutoSum 253
Correcting Formulas 254
Auditing a Worksheet 256
Creating Functions 257
Creating Functions Using the Library 258 New !
Calculating Multiple Results 259
Using Nested Functions 260
Using Text Functions 261
Using Lookup and Reference Functions 262
Summarizing Data Using Subtotals 264
Summarizing Data Using Functions 265
Converting Text to Columns 266
Creating a Table 267
Formatting a Table 268
Formatting Table Elements 269
Creating Calculations in a Table 270
Removing Table Rows and Columns 271
Working with Tables 272
Sorting Data in a Table 274
Displaying Parts of a Table with AutoFilter 276 New !
Creating Custom Searches 277
Creating Groups and Outlines 278
Adding Data Validation to a Worksheet 279
Creating a Drop-Down List 280
Chapter 11 Designing a Worksheet with Excel 281
Formatting Numbers 282
Applying and Creating Cell Styles 284
Applying Conditional Formatting 286 New !
Applying Specialized Conditional Formatting 288 New !
Creating Conditional Formatting 290 New !
Managing Conditional Formatting 291
Creating Sparkline Formatting 292 New !
Controlling Text Flow 293
Formatting Tabs and Background 294
Adding Borders to Cells 295
Setting Up the Page 296
Inserting Page Breaks 297
Adjusting Page Margins 298
Adding Headers and Footers 300
Customizing Worksheet Printing 302
Setting the Print Area 304
Chapter 12 Creating a Presentation with PowerPoint 305
Viewing the PowerPoint Window 306
Browsing a Presentation 307
Understanding PowerPoint Views 308 New !
Creating New and Consistent Slides 310
Working with Objects 312
Entering and Editing Text 314
Resizing Text While Typing 316
Changing Text Spacing 317
Inserting and Developing an Outline 318
Moving and Indenting Text 320
Modifying a Bulleted and Numbered List 322
Creating Text Columns 324
Organizing Slides into Sections 325 New !
Rearranging Slides 326
Using Slides from Other Presentations 328 New !
Making Your Presentation Look Consistent 329
Controlling Slide Appearance with Masters 330
Controlling a Slide Layout with Masters 332
Modifying Placeholders 334
Controlling a Slide Background with Masters 336
Adding a Background Style 337 New !
Inserting a Table 338
Modifying a Table 339
Adding a Quick Style to a Table 340
Formatting a Table 341
Creating a Text Box 342
Chapter 13 Delivering a Presentation with PowerPoint 343
Changing Page Setup Options 344
Adding Animation 345 New !
Using Specialized Animations 346 New !
Coordinating Multiple Animations 348 New !
Adding Slide Timings 350
Creating Slide Transitions 351 New !
Inserting Videos and Audio 352 New !
Editing and Formatting Videos and Audio 354 New !
Setting Video and Audio Play Options 356
Recording a Narration 357 New !
Setting Up a Slide Show 358
Creating a Custom Slide Show 360
Starting a Slide Show 361
Navigating a Slide Show 362 New !
Annotating a Slide Show 363
Saving a Presentation as a Slide Show 364 New !
Saving a Presentation as a Video 365 New !
Packaging a Presentation on CD 366
Preparing Handouts 367
Preparing Speaker Notes 368
Adding a Footer and Header 370
Inserting the Date and Time 371
Inserting Slide Numbers 372
Previewing Slides 373
Printing a Presentation 374 New !
Chapter 14 Creating a Database with Access 375
Understanding How Databases Store Data 376
Creating a Database 378 New !
Viewing the Access Window 380
Changing Database Display Options 381 New !
Viewing Database Objects 382
Working with Database Objects 384 New !
Planning Tables 386
Creating a Table by Entering Data 387 New !
Creating an Application Part Using a Template 388 New !
Creating a Table Using SharePoint 389
Working with a Table 390
Importing Data into Tables 392
Working with a Table in Design View 393
Working with Fields 394
Specifying Data Types and Field Properties 396 New !
Changing Field Properties 397
Creating Input Masks 398
Creating a Lookup Field 399
Planning Table Relationships 400
Defining Table Relationships 402
Ensuring Referential Integrity 404
Chapter 15 Locating and Managing Data with Access 405
Sorting Records 406
Filtering Out Records 407 New !
Creating Complex Filters Using Forms 408
Understanding the Different Types of Queries 409
Creating a Query Using a Wizard 410
Creating a Query in Design View 412
Getting Information with a Query 413
Modifying a Query in Design View 414
Performing Calculations in Queries 415 New !
Summarizing Values with a Crosstab Query 416
Creating a Parameter Query 418
Finding Duplicate Fields 419
Identifying Object Dependencies 420
Backing Up and Repairing a Database 421
Sharing a Database 422 New !
Chapter 16 Presenting Data with Access 423
Creating a Form 424 New !
Working with a Form in Design View 426 New !
Entering and Editing Data in a Form 427
Modifying a Form 428 New !
Creating a Report 430
Modifying a Report in Design View 432
Performing Calculations in Reports 434
Formatting a Form or Report 436 New !
Aligning and Sizing Controls 438
Grouping and Sorting in Reports 440
Formatting a Datasheet 442
Changing the Page Setup 443
Previewing and Printing Information 444
Creating Mailing Labels 446
Chapter 17 Communicating with Outlook 447
Preparing for Outlook 448
Using Outlook for the First Time 449
Viewing the Outlook Window 450 New !
Using the To-Do Bar 451
Using the Navigation Pane 452
Viewing Items and Folders 453
Creating a Contact 454
Sorting Contacts 456
Creating a Contact Group 457
Creating and Addressing an E-Mail Message 458
Formatting Message Text 460
Attaching a File or Item to a Message 461
Using Stationery 462
Creating a Signature 463
Inserting Message Content 464 New !
Sending Messages 465
Setting Message Delivery Options 466
Receiving and Reading Messages 468
Flagging Messages 469
Categorizing Messages By Color 470
Deleting Messages 471 New !
Replying To and Forwarding a Message 472 New !
Finding and Filtering Messages 474 New !
Organizing Messages in Folders 476 New !
Managing Messages with Rules 478
Managing Messages with Quick Steps 479 New !
Using Search Folders 480
Working with a Message Conversation 481 New !
Reducing Junk Messages 482
Archiving Messages 483
Cleaning Up Messages 484 New !
Working with Outlook Data 486
Sending and Receiving Instant Messages 488
Chapter 18 Managing Information with Outlook 489
Viewing the Calendar 490 New !
Customizing the Calendar 491 New !
Scheduling an Appointment and Event 492 New !
Scheduling Meetings 494 New !
Responding to Meeting Requests 496 New !
Updating and Canceling Meeting Re quests 498
Working with Calendars 499 New !
Creating and Updating Tasks 500
Organizing Tasks 501
Assigning Tasks to Others 502
Monitoring Task Progress 503
Managing Tasks 504
Tracking Activities with Contacts 505
Recording Items in the Journal 506
Opening and Modifying Journal Entries 508
Organizing Items by Categories 509
Customizing How You View Items 510 New !
Creating and Modifying Notes 512
Previewing and Printing Items from Outlook 513 New !
Connecting to a Social Network 514 New !
Sharing Calendars Over the Internet 516
Adding and Viewing an RSS Feed 518
Chapter 19 Creating a Publication with Publisher 519
Viewing the Publisher Window 520 New !
Creating a New Publication 521
Downloading a New Publication 522
Creating a Blank Publication 523
Changing Your View 524
Working with Pages 525
Inserting and Editing Text 526
Inserting Content 528 New !
Controlling Pages Appearance with Masters 530
Applying Color 531
Checking Your Design 532
Setting Up the Page 533
Using Commercial Printing Tools 534
Printing a Publication 536 New !
Chapter 20 Designing a Publication with Publisher 537
Setting Up Layout Guides 538
Viewing Elements and Tools 539
Working with Text 540
Connecting Text Frames 542
Creating a Consistent Look 544
Creating Tables 546
Working with Pictures and Shapes 548 New !
Wrapping Text Around an Object 550
Layering Objects 552
Grouping Objects Together 553
Aligning with Precision 554
Rotating and Flipping Objects 556
Chapter 21 Publishing Office Documents on the Web 557
Opening a Web Page 558
Previewing a Web Page 559
Creating a Hyperlink 560
Adding Hyperlinks to Slide Objects 562
Formatting a Cell Hyperlink 564
Changing Web Page Options 565
Saving a Web Page 566
Publishing a Web Page 568
Saving Slides as Web Graphics 569
Creating Refreshable Web Queries 570
Getting Data from Web Queries 571
Saving Web Queries 572
Accessing Office Information on the Web 573
Getting Documents from the Web 574
Chapter 22 Protecting and Securing Office Documents 575
Inspecting Documents 576
Protecting a Worksheet 578
Locking or Unlocking Worksheet Cells 580
Adding Security Encryption to a Document 581
Adding Password Protection to a Document 582
Adding a Digital Signature 584
Adding a Signature Line 586
Avoiding Harmful Attacks 588
Using the Trust Center 590 New !
Selecting Trusted Publishers and Locations 591
Setting Document Related Security Options 592 New !
Setting Add-in Security Options 594
Setting ActiveX Security Options 595
Setting Macro Security Options 596
Changing Message Bar Security Options 597
Setting Privacy Options 598
Setting External Content Security Options 600
Working with Office Safe Modes 602
Marking a Document as Read-Only 604
Chapter 23 Reviewing and Sharing Office Documents 605
Sharing Workbooks 606
Creating and Reading a Cell Comment 608
Editing and Deleting a Cell Comment 609
Adding Comments to a Presentation 610
Tracking Workbook Changes 612
Comparing and Merging Presentations 614 New !
Creating and Opening OneNotes 615 New !
Sending a Document for Review Using E-Mail 616
Sending a Document by Internet Fax 617
Creating a PDF Document 618
Creating an XPS Document 619
Working with XML 620 New !
Creating an XML Data Map 622
Exporting and Saving Data in X ML 624
Sharing Information Between Programs 626
Exporting and Importing Data 628 New !
Linking and Embedding Files 630 New !
Consolidating Data in Excel 632
Linking Data in Excel 634
Getting External Data in Excel 635
Connecting to Data in Excel 636
Getting Query Data from a Database 638
Getting Data from Access 640
Getting Text Data in Excel 642
Saving a Document to a SharePoint Server 643
Saving Documents to Windows Live 644 New !
Publishing Slides to a Library 646
Broadcasting a Presentation 648 New !
Chapter 24 Expanding Office Functionality 649
Viewing and Managing Add-ins 650 New !
Loading and Unloading Add-ins 652
Enhancing a Document with VBA 654
Viewing the Visual Basic Editor 656
Setting Developer Options 657
Understanding How Macros Automate Your Work 658
Recording a Macro 659
Creating a Macro 660
Running a Macro 661
Controlling a Macro 662
Building a Macro 664 New !
Adding a Digital Signature to a Macro Project 666
Assigning a Macro to a Toolbar 667
Saving a Document with Macros 668
Opening a Document with Macros 669
Inserting ActiveX Controls 670
Using ActiveX Controls 672
Setting ActiveX Control Properties 673
Adding VBA Code to an ActiveX Control 674
Playing a Movie Using an ActiveX Control 675
Changing the Document Information Panel 676
Chapter 25 Working with Other Office Tools 677
Viewing the OneNote Window 678
Working with OneNote 679
Viewing the InfoPath Designer Window 680
Working with InfoPath Designer 681
Viewing the InfoPath Filler Window 682
Working with InfoPath Filler 683
Organizing Clips 684
Managing Pictures 686
Working with SharePoint Workspaces 687 New !
Working with Office Online 688 New !
New Features 689 New !
Microsoft Certified Applications Specialist 697
Index 705
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