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QuickBooks Pro 2004: Complete Course,9780131523784
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QuickBooks Pro 2004: Complete Course

by
Edition:
2nd
ISBN13:

9780131523784

ISBN10:
0131523783
Format:
Paperback w/CD
Pub. Date:
1/1/2005
Publisher(s):
Prentice Hall

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Summary

Will help any small business or financial professional master QuickBooks Pro 2004 or QuickBooks Premier 2004 quickly, and use it effectively. This comprehensive, highly visual course in using QuickBooks covers the full accounting cycle in both merchandising and service businesses. It has been fully updated for the latest versions of QuickBooks. Topics covered include: a basic introduction to computers and QuickBooks Pro (and Premier); sales and receivables; payables and purchases; general accounting and end-of-period procedures; payroll; and more. Readers will also walk step-by-step through computerizing a manual accounting system with QuickBooks. Appendices cover the basics of working with Windows, using QuickBooks' built-in letters, using QuickBooks Pro online, and more. For everyone who wants to learn QuickBooks Pro 2004 or QuickBooks Premier 2004, including millions of small and home office business owners, accountants, bookkeepers, and students. Will also be valuable to QuickBooks users upgrading to the newest release. With over 2.5 million users, QuickBooks is the world's #1 small business accounting package

Table of Contents

Preface xiii
Introduction to Computers and QuickBooks® Pro
Computers Have Become a Way of Life
1(1)
Introduction to Computer Hardware
1(3)
Introduction to Software
4(1)
Manual Versus Computerized Accounting
5(1)
System Requirements for QuickBooks® Pro 2004
6(1)
Versions Of QuickBooks® 2004
6(1)
How to Open QuickBooks® Pro 2004
7(1)
How to Open a Company
7(2)
Verify an Open Company
9(1)
Introduction to QuickBooks® Pro Desktop Features
9(1)
QuickBooks® Navigators
10(2)
Menu Commands
12(2)
Keyboard Shortcuts
14(2)
Keyboard Conventions
16(2)
Icon bar
18(1)
On-Screen Help
18(2)
QuickBooks® Pro Forms
20(3)
QuickBooks® Pro Lists
23(2)
QuickBooks® Pro Registers
25(1)
QuickBooks® Pro Reports
26(1)
QuickZoom
27(1)
QuickBooks® Pro Graphs
27(2)
QuickReport
29(1)
How to Use QuickMath
30(1)
How to Use Windows® Calculator
30(1)
Access Windows® Calculator Through QuickBooks® Pro
31(1)
How to Close a Company
31(1)
How to Copy a File
32(1)
How to Create a QuickBooks® Pro Backup File
32(3)
Create a Duplicate Disk
35(1)
How to Exit QuickBooks® Pro and End Your Work Session
35(1)
End-of-Chapter Questions
36(4)
Sales and Receivables: Service Business
Accounting for Sales and Receivables
40(1)
Training Tutorial
41(1)
Training Procedures
41(1)
Company Profile: Contempo Computer Consulting (CCC)
42(1)
Begin Training in QuickBooks® Pro
42(1)
How to Open QuickBooks® Pro
42(1)
Open a Company---Contempo Computer Consulting (CCC)
43(1)
Verifying an Open Company
44(1)
Add Your Name to the Company Name
44(1)
QuickBooks® Navigators
45(1)
Beginning the Tutorial
46(1)
Enter Sales on Account
47(3)
Edit and Correct Errors
50(2)
Print an Invoice
52(1)
Enter Transactions Using Two Sales Items
53(1)
Print an Invoice
54(3)
Print A/R Reports
57(2)
Use the QuickZoom Feature
59(2)
Correct an Invoice and Print the Corrected Form
61(3)
View a QuickReport
64(1)
Void and Delete Sales Forms:
65(6)
Prepare Credit Memos
71(2)
View Customer Balance Detail Report
73(1)
Add a New Account to the Chart of Accounts
74(2)
Add New Items to List
76(1)
Add a New Customer
77(4)
Modify Customer Records
81(1)
Record Cash Sales
82(2)
Print Sales Receipt
84(2)
Print Sales by Customer Detail Report
86(2)
Correct a Sales Receipt and Print the Corrected Form
88(2)
View a QuickReport
90(1)
Analyze Sales
91(2)
Record Customer Payments on Account
93(4)
View Transactions by Customer
97(1)
Deposit Checks Received for Cash Sales and Payments on Account
98(2)
Print Journal
100(1)
Print the Trial Balance
101(1)
Graphs in QuickBooks® Pro
102(1)
Prepare Accounts Receivable Graphs
102(3)
Use QuickZoom Feature to Obtain Individual Customer Details
105(1)
Prepare Sales Graphs
106(1)
Use QuickZoom to View an Individual Item or Customer
107(1)
Back Up and Close Company
108(3)
End-of-Chapter Questions
111(9)
Payables and Purchases: Service Business
Accounting for Payables and Purchases
120(3)
Enter a Bill
123(2)
Edit and Correct Errors
125(4)
Print Transaction by Vendor Report
129(2)
Use the QuickZoom Feature
131(3)
Enter a Bill Using the Accounts Payable Register
134(3)
Edit a Transaction in the Accounts Payable Register
137(2)
Preview and Print a QuickReport from the Accounts Payable Register
139(1)
Prepare Unpaid Bills Detail Report
140(1)
Delete a Bill
141(2)
Add a New Vendor While Recording a Bill
143(3)
Modify Vendor Records
146(1)
Enter a Credit from a Vendor
146(2)
View Credit in Accounts Payable Register
148(1)
Paying Bills
149(3)
Printing Checks for Bills
152(1)
Review Bills That Have Been Paid
153(1)
Petty Cash
154(1)
Add Petty Cash Account to the Chart of Accounts
154(1)
Establish Petty Cash Fund
155(1)
Record Payment of an Expense Using Petty Cash
156(2)
Pay Bills by Writing Checks
158(3)
Edit Checks
161(1)
Void Checks
162(1)
Delete Checks
163(2)
Print Checks
165(2)
Prepare Check Detail Report
167(2)
View Missing Check Report
169(1)
Purchase an Asset with a Company Check
170(2)
Customize Report Format
172(2)
Print Accounts Payable Aging Summary
174(1)
Print Unpaid Bills Detail Report
175(1)
Print Vendor Balance Summary
176(1)
View a QuickReport for a Vendor
177(1)
Create an Accounts Payable Graph by Aging Period
178(1)
Use QuickZoom to View Graph Details
179(2)
End-of-Chapter Questions
181(8)
General Accounting and End-of-Period Procedures: Service Business
General Accounting and End-of-Period Procedures
189(2)
Change the Name of Existing Accounts in the Chart of Accounts
191(2)
Effect of an Account Name Change on Subaccounts
193(1)
Make an Account Inactive
194(1)
Delete an Existing Account from the Chart of Accounts
195(1)
Adjustments for Accrual-Basis Accounting
196(1)
Adjusting Entries---Prepaid Expenses
197(3)
Adjusting Entries---Depreciation
200(1)
View General Journal
201(1)
Owner Withdrawals
202(3)
Additional Cash Investment by Owner
205(1)
Noncash Investment by Owner
206(1)
View Balance Sheet
207(1)
Bank Reconciliation
208(5)
Adjusting and Correcting Entries---Bank Reconciliation
213(5)
Print a Reconciliation Report
218(1)
View the Checking Account Register
218(1)
Edit Cleared Transactions
219(1)
View the Journal
220(1)
Prepare Trial Balance
221(1)
Use QuickZoom in Trial Balance
222(1)
Print the Trial Balance
222(1)
Select Accrual-Basis Reporting Preference
223(1)
Prepare and Print Cash Flow Forecast
224(1)
Statement of Cash Flows
225(2)
Print Standard Profit and Loss Statement
227(1)
Print Standard Balance Sheet
228(1)
Adjustment to Transfer Net Income/Retained Earnings into Brian Colbert, Capital
229(2)
Print Standard Balance Sheet
231(2)
Print Journal
233(1)
Exporting Reports to Excel
233(2)
End-of-Period Backup
235(1)
Passwords
236(1)
Set the Closing Date for the Period
237(1)
Access Transaction for Previous Period
237(1)
Edit Transaction from Previous Period
238(2)
Print Post-Closing Trial Balance
240(1)
Print Post-Closing Profit and Loss Statement
241(1)
Print Post-Closing Balance Sheet
242(4)
End-of-Chapter Questions
246(9)
Help 4 You Practice Set: Service Business
255(245)
Sales and Receivables: Merchandising Business
Accounting for Sales and Receivables in a Merchandising Business
266(1)
Company Profile: Year Round Sports
267(1)
Open a Company---Year Round Sports
268
Add Your Name to the Company Name
265(5)
Customize Report Format
270(2)
Customize Business Forms
272(2)
Enter Sales on Account
274(2)
Edit and Correct Errors
276(1)
Print an Invoice
277(1)
Enter Transactions Using More Than One Sales Item and Sales Tax
278(2)
E-Mail Invoices
280(3)
Enter a Transaction Exceeding a Customer's Credit Limit and Add a Word to the Spelling Dictionary
283(1)
Accounts Receivable Reports
284(1)
Prepare Customer Balance Detail Report
285(1)
Use the QuickZoom Feature
286(1)
Correct an Invoice and Print the Corrected Form
286(2)
Adding New Accounts to the Chart of Accounts
288(1)
Add New Items to List
288(4)
Correct an Invoice to Include Sales Discount
292(2)
View a QuickReport
294(1)
Add a New Customer
295(2)
Record a Sale to a New Customer
297(5)
Modify Customer Records
302(1)
Void and Delete Sales Forms
303(4)
Prepare Credit Memos
307(2)
Print Open Invoices by Customer Report
309(2)
Record Cash Sales with Sales Tax
311(2)
Print Sales Receipt
313(1)
Entering a Credit Card Sale
314(1)
Record Sales Paid by Check
315(3)
Print Summary Sales by Item Report
318(1)
Correct a Sales Receipt and Print the Corrected Form
319(2)
View a QuickReport
321(1)
Analyze the QuickReport for Cash Customer
322(1)
View Sales Tax Payable Register
323(1)
Record Customer Payments on Account
324(1)
Record Customer Payment on Account and Apply Credit
325(2)
Record Payment on Account from a Customer Qualifying for an Early Payment Discount
327(4)
View Transaction List by Customer
331(1)
Print Customer Balance Summary
332(1)
Deposit Checks and Credit Cards Receipts for Cash Sales and Payments on Account
332(2)
Record the Return of a Check Because of Nonsufficient Funds
334(4)
Issue a Credit Memo and a Refund Check
338(2)
Print Journal
340(1)
Print the Trial Balance
341(1)
Customer Center
342(1)
Customer Detail Center
343(1)
Graphs in QuickBooks® Pro
344(1)
Prepare Accounts Receivable Graphs
344(1)
Prepare Sales Graphs
345(1)
Back Up Year Round Sports Data
346(2)
End-of-Chapter Questions
348(10)
Payables and Purchases: Merchandising Business
Accounting for Payables and Purchases
358(2)
View the Reminders List to Determine Merchandise to Order
360(2)
Print the Reminders List
362(1)
Customize Purchase Orders
362(1)
Purchase Orders
363(1)
Verify Purchase Orders Active as a Company Preference
363(1)
Prepare Purchase Orders to Order Merchandise
364(1)
Prepare a Purchase Order for More Than One Item
365(3)
View Purchase Orders List
368(1)
Change Minimum Reorder Limits for an Item
369(1)
View Effect of Reorder Point on Reminders List
370(1)
View Stock Status by Item Inventory Report
371(1)
Print a Purchase Order QuickReport
372(1)
Receiving Items Ordered
373(1)
Record Receipt of Items Not Accompanied by a Bill
373(2)
Verify That Purchase Order Is Marked Received in Full
375(1)
Enter Receipt of a Bill for Items Already Received
376(2)
Record Receipt of Items and a Bill
378(1)
Edit a Purchase Order
379(1)
Record a Partial Receipt of Merchandise Ordered
380(1)
Close Purchase Order Manually
381(1)
Enter a Credit from a Vendor
382(2)
Make a Purchase Using a Credit Card
384(2)
Pay for Inventory Items on Order Using a Credit Card
386(2)
Enter Bills
388(3)
Change Existing Vendors' Terms
391(2)
Enter a Bill Using the Accounts Payable Register
393(1)
Edit a Transaction in the Accounts Payable Register
394(1)
Preview and Print a QuickReport from the Accounts Payable Register
395(2)
Prepare and Print Unpaid Bills Report
397(1)
Paying Bills
398(2)
Pay a Bill Qualifying for a Purchase Discount and Apply Credit as Part of Payment
400(2)
Print Checks to Pay Bills
402(2)
Pay Bills Using a Credit Card
404(2)
Sales Tax
406(1)
Print Sales Tax Liability Report
407(1)
Paying Sales Tax
408(1)
Voiding and Deleting Purchase Orders, Bills, Checks, and Credit Card Payments
409(1)
Vendor Detail Center
409(2)
Create an Accounts Payable Graph by Aging Period
411(2)
End-of-Chapter Questions
413(9)
General Accounting and End-of-Period Procedures: Merchandising Business
General Accounting and End-of-Period Procedures
422(2)
Change the Name of Existing Accounts in the Chart of Accounts
424(1)
Make an Account Inactive
425(1)
Delete an Existing Account from the Chart of Accounts
426(1)
Fixed Asset Management
427(2)
Adjustments for Accrual-Basis Accounting
429(5)
View Profit and Loss Statement to Determine Need for an Adjustment to Purchases Discounts
434(1)
Adjusting Entry to Transfer Purchases Discounts Income to Cost of Goods Sold
435(1)
Prepare Profit and Loss Statement
436(1)
View General Journal
437(1)
Definition of a Partnership
438(1)
Owner Withdrawals
439(2)
Prepare Balance Sheet
441(1)
Transfer Combined Capital into an Individual Capital Account for Each Owner
442(3)
Distribute Capital to Each Owner
445(1)
Bank Reconciliation
446(8)
View the Checking Account Register
454(1)
Credit Card Reconciliation
455(2)
Record an Adjustment to a Reconciliation
457(2)
Undo a Previous Reconciliation, Delete an Adjustment, and Redo a Reconciliation
459(4)
View the Journal
463(1)
Prepare Trial Balance
464(1)
Use QuickZoom in Trial Balance
465(1)
Print the Trial Balance
466(1)
Select Accrual Basis Reporting Preference
466(1)
Print Standard Profit and Loss Statement
467(3)
Adjustment to Transfer Net Income/Retained Earnings into Eric Boyd, Capital, and Matthew Wayne, Capital
470(2)
Print Standard Balance Sheet
472(1)
Close Drawing and Transfer into Owners' Capital Accounts
473(2)
Exporting Reports to Excel
475(1)
Importing Data from Excel
476(1)
Print Journal
477(1)
End-of-Period Backup
477(1)
Passwords
478(1)
Access Transaction for Previous Period
479(1)
Edit Transaction from Previous Period
480(2)
Inventory Adjustments
482(1)
Adjust the Journal Entry for Net Income/Retained Earnings
483(1)
Print Post-Closing Trial Balance
484(1)
Print Post-Closing Profit and Loss Statement
485(1)
Print Post-Closing Balance Sheet
486(3)
End-of-Chapter Questions
489(11)
Desert Golf Shop Practice Set: Merchandising Business
500(152)
Payroll
Payroll
514(2)
Select a Payroll Option
516(1)
Create Paychecks
516(7)
Print Paychecks
523(1)
Change Employee Information
524(1)
Add a New Employee
525(6)
View Checks, Make Corrections, and Print Checks Individually
531(1)
Voiding and Deleting Checks
532(2)
Payroll Summary Report
534(1)
Prepare the Employee Earnings Summary Report
535(1)
Payroll Liability Balances Report
535(1)
Pay Taxes and Other Liabilities
536(2)
File Payroll Tax Forms
538(1)
Prepare and Print Form 941 and Schedule B
538(5)
Prepare and Print Form 940
543(3)
Prepare and Preview Employee's W-2 Forms
546(3)
End-of-Chapter Questions
549(11)
Computerizing a Manual Accounting System
Computerizing a Manual System
560(1)
Company Profile: Movies & More
561(1)
Create a New Company
561(1)
The EasyStep Interview
562(1)
General Section of the Interview
563(1)
Welcome Topic
563(2)
Company Info Topic
565(10)
Preferences Topic
575(1)
Start Date
576(1)
Income & Expenses Section
577(1)
Income Accounts Topic
578(1)
Expense Accounts Topic
579(2)
Income Details Section
581(1)
Introduction Topic
582(1)
Items Topic
582(4)
Inventory Topic
586(3)
Opening Balances Section
589(1)
Customers Topic
589(2)
Vendors Topic
591(1)
Accounts Topic
592(7)
What's Next Section
599(1)
Preferences
600(4)
Chart of Accounts
604(2)
Customer Information
606(1)
Vendor Information
607(2)
Employees
609(1)
Complete The Payroll Setup Interview
609(8)
Add Employees Using Employee Template
617(7)
Add Year-to-Date Amounts
624(5)
Adjusting Entries
629(2)
Specifying a Company Logo
631(4)
Customize Forms
635(2)
Customizing Reports
637(3)
End-of-Chapter Questions
640(12)
Capital Books Practice Set: Comprehensive Problem
652(91)
Appendix A: Introduction to Windows®---Screens, Terminology, and Disk Duplication
Introduction to Windows®
672(5)
How to Use a Mouse
677(1)
Mouse Terminology
677(1)
Duplicating a Disk
678(3)
How To Create A QuickBooks® Pro Backup File
681(2)
How To Restore A QuickBooks® Pro Backup File
683(2)
How to Close or Shut Down Windows®
685(2)
Appendix B: QuickBooks Integration with Microsoft® Word and Excel
QuickBooks Letters
687(6)
Exporting Reports to Excel
693(2)
Importing Data from Excel
695(1)
Appendix C: QuickBooks® Features: Notes, Time Tracking, Job Costing and Tracking, and Price Levels
QuickBooks Notes
696(4)
Tracking Time
700(5)
Job Costing and Tracking
705(5)
Sending Invoices Through QuickBooks® Mailing Service
710(1)
Sending Merchandise Using QuickBooks' Shipping Manager
711(1)
Price Levels
712(4)
Appendix D: QuickBooks® Pro Online Features
Intuit and the Internet
716(1)
Downloading a Trial Version of QuickBooks® Pro
716(1)
QuickBooks® Pro Updates
717(2)
Connecting to the Internet in QuickBooks® Pro
719(3)
Access QuickBooks® Online Features
722(2)
Online Banking and Payments
724(8)
Personalized Web Site and Domain Name
732(1)
QuickBooks Credit Check Services
733(1)
QuickBooks Billing Solutions
734(4)
QuickBooks Merchant Services
738(3)
Online Backup Services
741(1)
Direct Deposit
742(1)
Index 743


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