9780538729567

Records Management (with CD-ROM)

by ;
  • ISBN13:

    9780538729567

  • ISBN10:

    0538729562

  • Edition: 8th
  • Format: Hardcover
  • Copyright: 4/7/2006
  • Publisher: Thomson South-Western
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Summary

RECORDS MANAGEMENT is a comprehensive introduction to the complex field of records management. Alphabetic filing rules are included, along with methods of storing and retrieving alphabetic, subject, numeric, and geographic records. Thorough coverage is provided for filing and maintenance of paper, automated, micro image, and electronic imaging records. For additional Student and Instructor Resources, visit the product companion site at http://read.swlearning.com.

Table of Contents

PART 1 The Field of Records Management
What Is Records Management?
1(30)
How Has Information Grown?
2(2)
What Is Records Management?
4(1)
What Are Records?
5(4)
What Is the History of Records Management?
9(7)
What Are the Legal Considerations for Records Management?
16(2)
What Are Records Management Functions in Organizations?
18(5)
Careers In Records Management
23(4)
Points to File and Retrieve
27(1)
Important Terms
27(1)
Review and Discussion
28(1)
Applications
28(2)
Access Basics
30(1)
PART 2 Alphabetic Storage and Retrieval
Alphabetic Indexing Rules 1--4
31(27)
Need for Alphabetic Order
32(4)
Alphabetic Indexing Rules
36(9)
Cross-Referencing
45(7)
Points to File and Retrieve
52(1)
Important Terms
52(1)
Review and Discussion
53(1)
Applications
54(3)
Records Management Simulation
57(1)
Alphabetic Indexing Rules 5--8
58(23)
Alphabetic Indexing Rules (Continued)
58(16)
Points to File and Retrieve
74(1)
Review and Discussion
74(2)
Applications
76(4)
Records Management Simulation
80(1)
Alphabetic Indexing Rules 9--10
81(26)
Alphabetic Indexing Rules (Continued)
81(17)
Subjects Within an Alphabetic Arrangement
98(2)
Points to File and Retrieve
100(1)
Review and Discussion
100(2)
Applications
102(4)
Records Management Simulation
106(1)
Electronic File Management
107(28)
Electronic Records and Files
107(1)
Databases
107(6)
How Computers Sort Data
113(6)
Electronic Record Life Cycle
119(11)
Points to File and Retrieve
130(1)
Important Terms
131(1)
Review and Discussion
131(1)
Applications
132(2)
Records Management Simulation
134(1)
Alphabetic Records Management, Equipment, and Procedures
135(45)
Correspondence Records Storage
135(2)
Records Storage Equipment and Supplies
137(23)
Correspondence Storage Procedures
160(15)
Points to File and Retrieve
175(1)
Important Terms
176(1)
Review and Discussion
176(1)
Applications
177(2)
Records Management Simulation
179(1)
Storing, Retrieving, and Transferring Records
180(35)
Records Storage
180(9)
Records Retrieval
189(8)
Records Transfer
197(8)
Records Center Control Procedures
205(4)
Records Center Software
209(1)
Points to File and Retrieve
210(1)
Important Terms
211(1)
Review and Discussion
211(1)
Applications
212(2)
Records Management Simulation
214(1)
PART 3 Subject, Numeric, and Geographic Storage and Retrieval
Subject Records Management
215(31)
Subject Records Storage and Retrieval
216(4)
Subject Records Arrangements
220(7)
Subject Filing Supplies
227(3)
Subject Indexes
230(4)
Storage and Retrieval Procedures
234(7)
Points to File and Retrieve
241(1)
Important Terms
241(1)
Review and Discussion
242(1)
Applications
242(3)
Records Management Simulation
245(1)
Numeric Records Management
246(30)
Numeric Records Storage and Retrieval
246(1)
Consecutive Numbering Method
247(14)
Nonconsecutive Numbering Methods
261(6)
Other Numeric Coding Systems
267(2)
Databases for Numeric Storage
269(3)
Points to File and Retrieve
272(1)
Important Terms
273(1)
Review and Discussion
273(1)
Applications
274(1)
Records Management Simulation
275(1)
Geographic Records Management
276(35)
The Geographic Records Storage Method
276(5)
Advantages and Disadvantages of Geographic Records Storage
281(1)
Geographic Records Storage Arrangements
282(9)
Geographic Records Storage Indexes
291(4)
Geographic Records Storage and Retrieval Procedures
295(9)
Points to File and Retrieve
304(1)
Important Terms
305(1)
Review and Discussion
305(1)
Applications
306(3)
Records Management Simulation
309(2)
PART 4 Technology and the RIM Program
Electronic and Image Records
311(40)
The Relationship Between Electronic and Image Records
312(1)
Electronic Media
313(9)
Retention and Disposition
322(6)
Records Safety and Security
328(6)
Image Media
334(10)
Retention
344(1)
Software
344(3)
Points to Remember
347(1)
Important Terms
347(1)
Review and Discussion
348(1)
Applications
348(3)
The Records and Information Management Program
351(27)
RIM Program Components
351(7)
RIM Program Responsibilities
358(15)
Points to File and Retrieve
373(1)
Important Terms
373(1)
Review and Discussion
374(1)
Applications
374(4)
Appendix 378(6)
Glossary 384(10)
Index 394

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