Access 2007 for Starters: The Missing Manual

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  • Format: Paperback
  • Copyright: 2007-01-01
  • Publisher: Oreilly & Associates Inc
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Supplemental Materials

What is included with this book?

  • The New copy of this book will include any supplemental materials advertised. Please check the title of the book to determine if it should include any access cards, study guides, lab manuals, CDs, etc.
  • The eBook copy of this book is not guaranteed to include any supplemental materials. Typically, only the book itself is included. This is true even if the title states it includes any access cards, study guides, lab manuals, CDs, etc.


This fast-paced book teaches you the basics of Access 2007 so you can start using the program right away. Rather than include every detail, Access for Starters: The Missing Manual shows you how to work with Access's most-used features and Microsoft's new context-sensitive user interface. Ideal for small businesses and households, Access runs on PCs and manages large stores of information, including data, pages of text, and pictures -- everything from a list of family phone numbers to an enormous product catalogue. Microsoft have completely redesigned the user interface for Access 2007 with a tabbed toolbar and context-sensitive menus that makes features easy to locate.

Author Biography

Matthew MacDonald is an author, educator, and software developer. He is the author of Excel 2007: The Missing Manual and several books about .NET, including The Book of VB .NET (No Starch), ASP.NET: The Complete Reference (McGraw-Hill), Microsoft .NET Distributed Applications (Microsoft Press), and several more. He is a regular columnist for Inside Visual Basic, and has been involved in non-programming writing projects like the classical All-Music Guide.

Table of Contents

What You Can Do with Access
The New Face of Access 2007
About This Book One
Storing Information in Tables
Creating Your First Database
Understanding Access Databases
Getting Started
Creating a New Database
Understanding Tables
Creating a Simple Table
Editing a Table
Saving and Opening Access Databases
Making Backups
Saving a Database with a Different Name or Format
Opening a Database
Opening More Than One Database at Once
Opening a Database Created in an Older Version of Access
Creating Another Database
The Navigation Pane
Browsing Tables with the Navigation Pane
Managing Database Objects
Building Smarter Tables
Understanding Data Types
Design View
Organizing and Describing Your Fields
How Updates Work in Design View
Access Data Types
The Primary Key
Creating Your Own Primary Key Field
Six Principles of Database Design
Choose Good Field Names
Break Down Your Information
Include All the Details in One Place
Avoid Duplicating Information
Avoid Redundant Information
Include an ID Field
Mastering the Datasheet: Sorting, Searching, Filtering, and More
Datasheet Customization
Formatting the Datasheet
Rearranging Columns
Resizing Rows and Columns
Hiding Columns
Freezing Columns
Datasheet Navigation
Printing the Datasheet
Print Preview
Fine-Tuning a Print out
Blocking Bad DataData Integrity Basics
Preventing Blank Fields
Setting Default Values
Preventing Duplicate Values with Indexes
Input MasksUsing a Ready-Made Mask
Validation RulesApplying a Field Validation Rule
Writing a Field Validation Rule
Creating a Table Validation RuleLookups
Creating a Simple Lookup with Fixed Values
Adding New Values to Your Lookup List
Linking Tables with Relationships
Relationship Basics
Redundant Data vs. Related Data
Matching Fields: The Relationship Link
Linking with the ID Column
The Parent-Child Relationship
Using a Relationship
Defining a Relationship
Editing Relationships
Referential Integrity
Navigating a Relationship
Lookups with Related Tables
More Exotic Relationships
One-to-One Relationship
Many-to-Many Relationship
Relationship Practice
The Music School
The Chocolate Store Two
Manipulating Data with Queries
Queries That Select RecordsQuery Basics
Creating Queries
Creating a Query in Design View
Creating a Simple Query with the Query Wizard
Queries and Related Tables
Joining Tables in a Query
Outer Joins
Multiple Joins
Query Power: Calculated Fields and Text Expressions
Calculated Fields
Defining a Calculated Field
Simple Math with Numeric Fields
Expressions with Text
Queries That Update Records
Understanding Action Queries
Testing Action Queries (Carefully)
The Action Query Family
Update Queries
Append Queries
Creating an Append (or Make-Table) Query
Delete Queries Three
Printing Reports and using forms
Creating Reports
Report Basics
Creating a Simple Report
Arranging a Report
Adding and Removing Fields
The Many Views of a Report
Creating a Report from Scratch
Printing, Previewing, and Exporting a Report
Previewing a Report
Exporting a Report
Getting the Save As PDF Add-inFormatting a Report
Formatting Columns and Column Headers
Filtering and Sorting a Report
Filtering a Report
Sorting a Report
Creating Simple Forms
Form Basics
Creating a Simple Form
Using a Form
Sorting and Filtering in a Form
Sorting a Form
Filtering a Form
Using the Filter by Form Feature
Saving Filters for the Future
The Form Wizard Four
Sharing access with the rest of the world
Importing and Exporting Data
Case for Importing and Exporting
Understanding Exports
Understanding Imports
Using the Clipboard
Copying a Table from Access to Somewhere Else
Copying Cells from Excel into Access
Import and Export Operations
Importable File Types
Importing Data
Importing from an Excel File
Importing from a Text File
Exportable File Types
Exporting Data
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