Quickbooks Pro 2002: A Complete Course

by Horne, Janet

• ISBN13: 9780130395665
• ISBN10: 0130395668
• Format: Paperback w/CD
• Copyright: 2003-01-01
• Publisher: Pearson College Div

Summary

For Computerized Accounting courses. Quickbook Pro 2002: A Complete Course provides training in using one of the best-selling computerized accounting programs available for small-to-mid-sized businessesQuickBooks 2002, QuickBooks Pro 2002, and QuickBooks Premier 2002. This comprehensive text contains visually-oriented chapters that are interrelated so students can see the full effect of transactions for the accounting cycle in service and merchandising businesses, as well as for payroll and company creation functions.

Table of Contents

Preface	xiii
Introduction to Computers and QuickBooks® Pro
Computers Have Become a Way of Life	1	(1)
Introduction to Computer Hardware	1	(2)
Introduction to Software	3	(2)
Manual Versus Computerized Accounting	5	(1)
System Requirements for QuickBooks® Pro 2002	6	(1)
Versions Of QuickBooks® 2002	6	(1)
How to Open QuickBooks® Pro 2002	7	(1)
How to Open a Company	7	(2)
Verify an Open Company	9	(1)
Introduction to QuickBooks® Pro Desktop Features	9	(1)
QuickBooks® Navigators	10	(2)
Menu Commands	12	(1)
Keyboard Shortcuts	13	(3)
Keyboard Conventions	16	(1)
Icon bar	17	(1)
On-Screen Help	17	(2)
QuickBooks® Pro Forms	19	(3)
QuickBooks® Pro Lists	22	(1)
QuickBooks® Pro Registers	23	(2)
QuickBooks® Pro Reports	25	(1)
QuickZoom	26	(1)
QuickBooks® Pro Graphs	26	(2)
QuickReport	28	(1)
How to Use QuickMath	29	(1)
How to Use Windows® Calculator	29	(1)
Access Windows® Calculator Through QuickBooks® Pro	30	(1)
How to Close a Company	30	(1)
How to Copy a File	31	(1)
How to Create a QuickBooks® Pro Backup File	31	(2)
Create a Duplicate Disk	33	(1)
How to Exit QuickBooks® Pro and End Your Work Session	33	(2)
End-of-Chapter Questions	35	(4)
Sales and Receivables: Service Business
Accounting for Sales and Receivables	39	(1)
Training Tutorial	40	(1)
Training Procedures	40	(1)
Company Profile: Custom Computer Consulting (CCC)	41	(1)
Begin Training in QuickBooks® Pro	41	(1)
How to Open QuickBooks® Pro	41	(1)
Open a Company Custom Computer Consulting (CCC)	42	(1)
Verifying an Open Company	43	(1)
Add Your Name to the Company Name	43	(1)
QuickBooks® Navigators	44	(1)
Beginning the Tutorial	44	(2)
Enter Sales on Account	46	(3)
Edit and Correct Errors	49	(1)
Print an Invoice	50	(2)
Enter Transactions Using Two Sales Items	52	(1)
Print an Invoice	53	(2)
Print A/R Reports	55	(3)
Use the QuickZoom Feature	58	(2)
Correct an Invoice and Print the Corrected Form	60	(2)
View a QuickReport	62	(1)
Void and Delete Sales Forms:	63	(7)
Prepare Credit Memos	70	(2)
View Customer Balance Detail Report	72	(1)
Add a New Account to the Chart of Accounts	73	(2)
Add New Items to List	75	(1)
Add a New Customer	76	(4)
Modify Customer Records	80	(1)
Record Cash Sales	81	(2)
Print Sales Receipt	83	(1)
Print Sales by Customer Detail Report	84	(2)
Correct a Sales Receipt and Print the Corrected Form	86	(2)
View a QuickReport	88	(1)
Analyze Sales	89	(2)
Record Customer Payments on Account	91	(3)
View Transactions by Customer	94	(1)
Deposit Checks Received for Cash Sales and Payments on Account	95	(2)
Print Journal	97	(1)
Print the Trial Balance	98	(1)
Graphs in QuickBooks® Pro	99	(1)
Prepare Accounts Receivable Graphs	99	(3)
Use QuickZoom Feature to Obtain Individual Customer Details	102	(1)
Prepare Sales Graphs	103	(1)
Use QuickZoom to View an Individual Item or Customer	104	(1)
Back Up and Close Company	105	(2)
End-of-Chapter Questions	107	(10)
Payables and Purchases: Service Business
Accounting for Payables and Purchases	117	(3)
Enter a Bill	120	(1)
Edit and Correct Errors	121	(5)
Print Transaction by Vendor Report	126	(2)
Use the QuickZoom Feature	128	(2)
Enter a Bill Using the Accounts Payable Register	130	(3)
Edit a Transaction in the Accounts Payable Register	133	(2)
Preview and Print a QuickReport from the Accounts Payable Register	135	(1)
Prepare Unpaid Bills Detail Report	136	(1)
Delete a Bill	137	(2)
Add a New Vendor While Recording a Bill	139	(3)
Modify Vendor Records	142	(1)
Enter a Credit from a Vendor	142	(2)
View Credit in Accounts Payable Register	144	(1)
Paying Bills	145	(3)
Printing Checks for Bills	148	(1)
Review Bills That Have Been Paid	149	(1)
Petty Cash	150	(1)
Add Petty Cash Account to the Chart of Accounts	150	(1)
Establish Petty Cash Fund	151	(1)
Record Payment of an Expense Using Petty Cash	152	(2)
Pay Bills by Writing Checks	154	(3)
Edit Checks	157	(1)
Void Checks	158	(1)
Delete Checks	158	(2)
Print Checks	160	(2)
Prepare Check Detail Report	162	(2)
View Missing Check Report	164	(1)
Purchase an Asset with a Company Check	165	(2)
Customize Report Format	167	(2)
Print Accounts Payable Aging Summary	169	(1)
Print Unpaid Bills Detail Report	170	(1)
Print Vendor Balance Summary	170	(1)
View a QuickReport for a Vendor	171	(1)
Create an Accounts Payable Graph by Aging Period	172	(1)
Use QuickZoom to View Graph Details	173	(3)
End-of-Chapter Questions	176	(8)
General Accounting and End-of-Period Procedures: Service Business
General Accounting and End-of-Period Procedures	184	(2)
Change the Name of Existing Accounts in the Chart of Accounts	186	(2)
Effect of an Account Name Change on Subaccounts	188	(1)
Make an Account Inactive	188	(1)
Delete an Existing Account from the Chart of Accounts	189	(2)
Adjustments for Accrual-Basis Accounting	191	(1)
Adjusting Entries---Prepaid Expenses	192	(2)
Adjusting Entries---Depreciation	194	(2)
View General Journal	196	(1)
Owner Withdrawals	197	(2)
Additional Cash Investment by Owner	199	(1)
Noncash Investment by Owner	200	(1)
View Balance Sheet	201	(1)
Bank Reconciliation	202	(1)
Begin Reconciliation	203	(1)
Enter Bank Statement Information for Begin Reconciliation	204	(2)
Mark Cleared Transactions for Bank Reconciliation	206	(1)
Adjusting and Correcting Entries---Bank Reconciliation	207	(5)
Print a Reconciliation Report	212	(1)
View the Checking Account Register	212	(1)
Edit Cleared Transactions	213	(1)
View the Journal	214	(1)
Prepare Trial Balance	215	(1)
Use QuickZoom in Trial Balance	216	(1)
Print the Trial Balance	216	(1)
Select Accrual-Basis Reporting Preference	217	(1)
Prepare and Print Cash Flow Forecast	218	(1)
Statement of Cash Flows	219	(2)
Print Standard Profit and Loss Statement	221	(1)
Print Standard Balance Sheet	222	(2)
Adjustment to Transfer Net Income/Retained Earnings into Brian Colbert, Capital	224	(1)
Print Standard Balance Sheet	225	(2)
Print Journal	227	(1)
Exporting Reports to Excel	228	(1)
End-of-Period Backup	229	(1)
Passwords	230	(1)
Set the Closing Date for the Period	230	(1)
Access Transaction for Previous Period	231	(1)
Edit Transaction from Previous Period	232	(2)
Print Post-Closing Trial Balance	234	(1)
Print Post-Closing Profit and Loss Statement	235	(1)
Print Post-Closing Balance Sheet	236	(4)
End-of-Chapter Questions	240	(20)
End-of-Section 1 At Your Service Practice Set: Service Business	249	(11)
Sales and Receivables: Merchandising Business
Accounting for Sales and Receivables in a Merchandising Business	260	(1)
Company Profile: Snowline Ski Shop	261	(1)
Open a Company---Snowline Ski Shop	261	(1)
Add Your Name to the Company Name	262	(2)
Customize Report Format	264	(1)
Enter Sales on Account	265	(2)
Edit and Correct Errors	267	(1)
Print an Invoice	268	(1)
Enter Transactions Using More Than One Sales Item and Sales Tax	269
Enter a Transaction Exceeding a Customer's Credit Limit	267	(4)
E-Mail and Fax Invoices	271	(2)
Enter a Transaction Exceeding a Customer's Credit Limit and Add a Word to the Spelling Dictionary	273	(1)
Accounts Receivable Reports	274	(1)
Prepare Customer Balance Detail Report	275	(1)
Use the QuickZoom Feature	276	(1)
Correct an Invoice and Print the Corrected Form	276	(2)
Adding New Accounts to the Chart of Accounts	278	(1)
Add New Items to List	278	(4)
Correct an Invoice to Include Sales Discount	282	(2)
View a QuickReport	284	(1)
Add a New Customer	285	(2)
Record a Sale to a New Customer	287	(5)
Modify Customer Records	292	(1)
Void and Delete Sales Forms	293	(4)
Prepare Credit Memos	297	(2)
Print Open Invoices by Customer Report	299	(2)
Record Cash Sales with Sales Tax	301	(2)
Print Sales Receipt	303	(1)
Entering a Credit Card Sale	303	(2)
Record Sales Paid by Check	305	(2)
Print Summary Sales by Item Summary Report	307	(2)
Correct a Sales Receipt and Print the Corrected Form	309	(3)
View a QuickReport	312	(1)
Analyze the QuickReport for Cash Customer	312	(1)
View Sales Tax Payable Register	313	(1)
Record Customer Payments on Account	314	(1)
Record Customer Payment on Account and Apply Credit	315	(2)
Record Payment on Account from a Customer Qualifying for an Early-Payment Discount	317	(3)
View Transaction List by Customer	320	(1)
Print Customer Balance Summary	321	(1)
Deposit Checks and Credit Cards Receipts for Cash Sales and Payments on Account	322	(2)
Record the Return of a Check Because of Nonsufficient Funds	324	(3)
Issue a Credit Memo and a Refund Check	327	(3)
Print Journal	330	(1)
Print the Trial Balance	331	(1)
Customer Center	331	(1)
Customer Detail Center	332	(1)
Graphs in QuickBooks® Pro	333	(1)
Prepare Accounts Receivable Graphs	333	(1)
Prepare Sales Graphs	334	(1)
Back Up Snowline Ski Shop Data	335	(2)
End-of-Chapter Questions	337	(10)
Payables and Purchases: Merchandising Business
Accounting for Payables and Purchases	347	(2)
View the Reminders List to Determine Merchandise to Order	349	(2)
Print the Reminders List	351	(1)
Purchase Orders	351	(1)
Verify Purchase Orders Active as a Company Preference	352	(1)
Prepare Purchase Orders to Order Merchandise	353	(1)
Prepare a Purchase Order for More Than One Item	354	(3)
View Purchase Orders List	357	(1)
Change Minimum Reorder Limits for an Item	357	(2)
View Effect of Reorder Point on Reminders List	359	(1)
View Inventory Stock Status by Item Report	359	(2)
Print a Purchase Order QuickReport	361	(1)
Receiving Items Ordered	362	(1)
Record Receipt of Items Not Accompanied by a Bill	362	(2)
Verify That Purchase Order Is Marked Received in Full	364	(1)
Enter Receipt of a Bill for Items Already Received	365	(2)
Record Receipt of Items and a Bill	367	(1)
Edit a Purchase Order	368	(1)
Record a Partial Receipt of Merchandise Ordered	369	(1)
Close Purchase Order Manually	370	(2)
Enter a Credit from a Vendor	372	(1)
Make a Purchase Using a Credit Card	373	(2)
Pay for Inventory Items on Order Using a Credit Card	375	(2)
Enter Bills	377	(3)
Change Existing Vendors' Terms	380	(2)
Enter a Bill Using the Accounts Payable Register	382	(1)
Edit a Transaction in the Accounts Payable Register	383	(1)
Preview and Print a QuickReport from the Accounts Payable Register	384	(2)
Prepare and Print Unpaid Bills Detail Report	386	(1)
Paying Bills	387	(2)
Pay a Bill Qualifying for a Purchase Discount and Apply Credit as Part of Payment	389	(2)
Print Checks to Pay Bills	391	(2)
Pay Bills Using a Credit Card	393	(2)
Sales Tax	395	(1)
Print Sales Tax Liability Report	395	(1)
Paying Sales Tax	396	(2)
Voiding and Deleting Purchase Orders, Bills, Checks, and Credit Card Payments	398	(1)
Vendor Detail Center	398	(1)
Create an Accounts Payable Graph by Aging Period	399	(2)
End-of-Chapter Questions	401	(9)
General Accounting and End-of-Period Procedures Merchandising Business
General Accounting and End-of-Period Procedures	410	(2)
Change the Name of Existing Accounts in the Chart of Accounts	412	(1)
Make an Account Inactive	413	(1)
Delete an Existing Account from the Chart of Accounts	414	(1)
Adjustments for Accrual-Basis Accounting	415	(4)
View Profit and Loss Statement to Determine Need for an Adjustment to Purchases Discounts	419	(1)
Adjusting Entry to Transfer Purchases Discounts Income to Cost of Goods Sold	420	(2)
Prepare Profit and Loss Statement	422	(1)
View General Journal	423	(1)
Definition of a Partnership	424	(1)
Owner Withdrawals	425	(2)
Prepare Balance Sheet	427	(1)
Transfer Combined Capital into an Individual Capital Account for Each Owner	428	(2)
Distribute Capital to Each Owner	430	(2)
Bank Reconciliation	432	(8)
View the Checking Account Register	440	(1)
Credit Card Reconciliation	441	(4)
View the Journal	445	(1)
Prepare Trial Balance	446	(1)
Use QuickZoom in Trial Balance	446	(1)
Print the Trial Balance	447	(1)
Select Accrual Basis Reporting Preference	447	(1)
Print Standard Profit and Loss Statement	448	(1)
Print Standard Balance Sheet	449	(2)
Adjustment to Transfer Net Income/Retained Earnings into Andy McBride, Capital, and Tim Bailey, Capital	451	(2)
Print Standard Balance Sheet	453	(1)
Close Drawing and Transfer into Owners' Capital Accounts	454	(2)
Exporting Reports to Excel	456	(2)
Print Journal	458	(1)
End-of-Period Backup	458	(1)
Passwords	459	(1)
Set the Closing Date for the Period	459	(1)
Access Transaction for Previous Period	460	(1)
Edit Transaction from Previous Period	461	(2)
Inventory Adjustments	463	(2)
Adjust the Journal Entry for Net Income/Retained Earnings	465	(1)
Print Post-Closing Trial Balance	465	(1)
Print Post-Closing Profit and Loss Statement	466	(1)
Print Post-Closing Balance Sheet	467	(3)
End-of-Chapter Questions	470	(25)
End-of-Section 2---Paradise Golf Shop Practice Set: Merchandising Business	481	(14)
Payroll
Payroll	495	(2)
Select a Payroll Option	497	(1)
Create Paychecks	497	(8)
Print Paychecks	505	(1)
Change Employee Information	506	(1)
Add a New Employee	507	(5)
View Checks, Make Corrections, and Print Checks Individually	512	(2)
Voiding and Deleting Checks	514	(1)
Payroll Summary Report	515	(1)
Prepare the Employee Earnings Summary Report	516	(1)
Payroll Liabilities Report	517	(1)
Pay Taxes and Other Liabilities	518	(1)
File Payroll Tax Forms	519	(1)
Prepare and Print Form 941	520	(4)
Prepare and Print Form 940	524	(3)
Prepare and Preview Employee's W-2 Forms	527	(3)
End-of-Chapter Questions	530	(10)
Computerizing a Manual Accounting System
Computerizing a Manual System	540	(1)
Company Profile: Movie World	541	(1)
Create a New Company	541	(1)
The EasyStep Interview	542	(1)
General Section of the Interview	543	(1)
Welcome Topic	543	(2)
Company Info Topic	545	(6)
Preferences Topic	551	(4)
Start Date	555	(1)
Income & Expenses Section	556	(1)
Income Accounts Topic	557	(1)
Expense Accounts Topic	558	(2)
Income Details Section	560	(1)
Introduction Topic	560	(1)
Items Topic	561	(4)
Inventory Topic	565	(3)
Opening Balances Section	568	(1)
Customers Topic	568	(2)
Vendors Topic	570	(1)
Accounts Topic	571	(7)
What's Next Section	578	(1)
Preferences	579	(4)
Chart of Accounts	583	(1)
Customer Information	584	(2)
Vendor Information	586	(1)
Employees	587	(1)
Complete The Payroll Setup Interview	587	(8)
Add Employees Using Employee Template	595	(5)
Add Year-to-Date Amounts	600	(6)
Adjusting Entries	606	(2)
Specifying a Company Logo	608	(3)
Customize Forms	611	(2)
Customizing Reports	613	(4)
End-of-Chapter Questions	617	(31)
End-of-Section 3---The Book Store Practice Set: Comprehensive Problem	629	(19)
Appendix A: Introduction to Windows®---Screens, Terminology, and Disk Duplication
Introduction to Windows®	648	(5)
How to Use a Mouse	653	(1)
Mouse Terminology	653	(1)
Duplicating a Disk	654	(2)
How To Create A QuickBooks® Pro Backup File	656	(2)
How To Restore A QuickBooks® Pro Backup File	658	(2)
How to Close or Shut Down Windows®	660	(1)
Appendix B: QuickBooks Integration with Microsoft® Word and Excel
QuickBooks Letters	661	(6)
Exporting Reports to Excel	667	(3)
Appendix C: QuickBooks® Features: Notes, Time Tracking, Job Costing and Tracking, and Price Levels
QuickBooks Notes	670	(4)
Tracking Time	674
Job Costing and Tracking	649	(34)
Price Levels	683	(3)
Appendix D: QuickBooks® Pro Online Features
Intuit and the Internet	686	(1)
Downloading a Trial Version of QuickBooks® Pro	686	(2)
QuickBooks Pro Updates	688	(3)
Connecting to the Internet in QuickBooks® Pro	691	(2)
Access QuickBooks® Online Features	693	(1)
Online Banking and Payments	694	(9)
Personalized Web Site and Domain Name	703	(1)
QuickBooks® Credit Check Services	704	(3)
QuickBooks® Fax Service	707	(1)
QuickBooks® Merchant Services	708	(4)
Online Backup Services	712	(1)
Direct Deposit	713	(2)
Index	715