Using Microsoft Word 2010

by Huddleston, Tim; Miller, Mike

• ISBN13: 9780789742988
• ISBN10: 0789742985
• Edition: 1st
• Format: Paperback
• Copyright: 2010-11-19
• Publisher: Que Publishing

Summary

Using Microsoft Word 2010is a customized, media-rich learning experience designed to help new users master Microsoft Word 2010 system quickly, and get the most out of it, fast! It starts with a concise, friendly, straight-to-the-point guide to Microsoft Word 2010. This exceptional book is fully integrated with an unprecedented collection of online learning resources: online video, screencasts, podcasts, and additional web content, all designed to reinforce key concepts and help users achieve real mastery. The book and online content work together to teach everything mainstream Microsoft Word 2010 users need to know. This practical, approachable coverage guides readers through mastering Word 2010's many new topics including: " Word 2010's updated, customizable Ribbon interface " "Backstage": Word 2010's full-screen menu of the most used options " Word 2010's vastly improved image and illustration tools and special content types " New Live Preview of commonly used tasks " Improved integration with SharePoint services, Windows Live, and Office Web Apps " Extending Word 2010 with macros, add-ins, and other customizations Practical, approachable coverage that completely flattens the Microsoft Word 2010 learning curve Tightly integrated with online video, screencast tutorials, podcasts, and more: the total learning experience for new Microsoft Word 2010 users A companion website offers supplemental media including video, screencast tutorials, podcasts, and more

Author Biography

Tim Huddleston is a freelance writer, editor, and publishing consultant with more than 25 years of experience. He provides content development, technical writing, and editorial services for a diverse array of clients, including internationally known educational and trade publishers. Tim specializes in developing practical nonfiction content and has written and developed publications on a broad array of topics for the trade, educational, software, and institutional markets. His work can be found in print, online, and in software and multimedia applications of many kinds. In addition to a successful 15-year career as a freelance writer and editor, Tim has worked on-staff for major publishers such as McGraw-Hill, Macmillan, Que Corp., New Riders Publishing, and The Indianapolis Star-News. Tim’s background also includes several years as a broadcast journalist. He holds a double B.A. in English and French from Centre College. Tim lives in Charlotte, N.C. with his wife, Tara, their two daughters, Savannah and Lucy, two dogs, a parrot, a collection of fire-bellied toads, and--from time to time--a gecko.

More information can be found at Tim’s website, located at www.timhuddleston.com. You can contact Tim via email at [e-mail].

 

Michael Miller has written more than 100 nonfiction how-to books over the past two decades, including Que’s Googlepedia : The Ultimate Google Resource, Absolute Beginner’s Guide to Computer Basics, YouTube for Business, Sams Teach Yourself YouTube in 10 Minutes, and Sams Teach Yourself Wikipedia in 10 Minutes. He also authored The Complete Idiot’s Guide to Search Engine Optimization for Alpha Books. Collectively, his books have sold more than 1 million copies worldwide. Miller has established a reputation for clearly explaining technical topics to nontechnical readers and for offering useful real-world advice about complicated topics.

More information can be found at the author’s website, located at www.molehillgroup.com. He can be contacted via email at [e-mail].

Table of Contents

Introduction     1

How This Book Is Organized     1

Using This Book     3

Special Features     4

About the USING Web Edition     5

Bonus Chapters     5

 

PART I: THE BASICS OF USING WORD 2010

 

1  Creating, Saving, and Printing Documents     7

Starting a Document from Scratch     7

Starting a Document from a Template     8

   Using a Local Template     10

   Finding a Template Online     10

Saving a Document     12

   Saving a New Document to a Disk     13

   Resaving an Existing Document    14

   Saving a File with a Different Name, Location, or File Type     16

Opening an Existing Document     17

   Opening a Document from the Recent Documents List     18

   Opening a Document from the Open Dialog Box     19

   Searching for a Document in the Open Dialog Box     20

Printing a Document     22

   Quick-Printing a Document     22

   Printing the (Not-so-Much) Harder Way     22

Closing a Document     26

 

2  Editing Documents     27

Adding Text to a Document     27

   Understanding Lines and Paragraphs     28

   Viewing Hidden (Nonprinting) Characters     29

   Using Insert Mode and Overtype Mode     30

   Using Click and Type     33

   Inserting Nonalphanumeric Characters     35

   Deleting Text     37

Moving Around in a Document     38

   Browsing a Document     38

   Using the Go To Command     40

Selecting Text     41

Copying and Moving Text     44

   Copying and Pasting Text     45

   Moving Text     45

   Working Directly with the Clipboard     45

   Using Paste Options     47

   Using Drag-and-Drop     49

Undoing, Redoing, and Repeating an Action     49

Working with Building Blocks     50

   Inserting a Building Block     51

   Creating a New Building Block     53

Inserting a Blank Page     55

Inserting One Word Document into Another     55

 

3  Proofing a Document     57

Viewing a Document’s Statistics     57

   Finding Document Statistics     57

Evaluating a Document’s Readability     58

   Activating Readability Statistics     60

Checking Your Spelling and Grammar     60

   Finding and Fixing Errors While You Type     61

   Changing Options for Checking Spelling and Grammar as You Type     65

   Checking Spelling and Grammar in an Entire Document     66

Finding and Replacing Text     69

   Finding Text     69

   Finding Text with the Find and Replace Dialog Box     72

   Replacing Text     76

Working with AutoCorrect     78

   Rejecting a Change Made by AutoCorrect     78

   Changing AutoCorrect Settings     79

   Adding and Deleting AutoCorrect Entries     82

   Disabling AutoCorrect     84

Using Word’s Research Tools     84

   Finding Definitions and Synonyms     84

   Looking Up Information in the Research Pane     87

 

PART II: FORMATTING CHARACTERS AND PARAGRAPHS

 

4  Character Formatting     90

Accessing Word’s Character-Formatting Tools     90

   The Mini Toolbar     90

   The Font Dialog Box     91

Changing the Font, Size, and Color of Text     92

   Selecting a Different Font     92

   Changing Font Size     95

   Changing Font Color     96

Applying Font Styles     100

Applying Font Effects     101

Adjusting Character Spacing     103

   Changing the Spacing Between Text Characters     103

Changing Text Case     105

Highlighting Text     106

Copying Character Formatting with the Format Painter     106

Setting AutoFormat as You Type Options     108

   Configuring AutoFormat as You Type     108

Clearing Character Formats     109

 

5  Paragraph Formatting     111

Understanding Paragraphs     111

Accessing Word’s Paragraph-Formatting Tools     112

Aligning Paragraphs     114

   Indenting Paragraphs     115

Setting Tab Stops     119

   Setting Tab Stops on the Ruler     122

   Setting Tab Stops in the Tabs Dialog Box     123

Setting Line and Paragraph Spacing     124

   Changing Line Spacing within a Paragraph     124

   Changing Paragraph Spacing     127

Adding Borders and Shading to a Paragraph     128

   Placing a Border Around a Paragraph     129

   Placing Shading Behind a Paragraph     132

Finding and Replacing Paragraph Formatting     134

   Using Find and Replace to Change Paragraph Formatting     134

 

6  Formatting Text with Styles     136

Understanding Styles     136

   The Advantages of Styles     138

   Styles Versus Quick Styles     139

Mastering Quick Styles     140

   Applying a Quick Style     140

   Changing the Quick Style Set     142

   Removing a Quick Style from the Gallery     143

Using the Styles Pane     144

   Applying a Style from the Styles Pane     144

Using the Apply Styles Pane     146

   Applying a Style from the Apply Styles Pane     147

Clearing Styles and Manual Formatting     148

Creating a New Style     148

   Creating a New Style from an Example     148

   Creating a Quick Style, the Quick Way     151

Modifying an Existing Style     152

   Renaming a Style     152

   Changing a Style’s Definition     153

Deleting a Style     156

 

PART III: ORGANIZING TEXT INTO LISTS, TABLES, AND COLUMNS

 

7  Setting Up Lists     158

Working with Bulleted Lists     158

   Creating a Quick Bulleted List     160

   Creating a Bulleted List as You Type     160

   Choosing a Different Bullet Character     161

Working with Numbered Lists     164

   Creating a Quick Numbered List     165

   Creating a Numbered List as You Type     166

   Choosing a Different Numbering Format     166

   Resuming or Restarting List Numbering     169

Creating Nested Lists     171

   Creating a Nested List with Bullets Only     171

   Creating a Nested List with Numbers and Bullets     172

Setting Spacing and Indents in a List     173

 

8  Creating Tables     174

Inserting a Table     174

   Inserting a Table from the Table Menu     175

   Inserting a Table from the Insert Table Dialog Box     177

   Inserting a Quick Table     178

Drawing a Table     180

   Using Your Mouse Pointer to Draw a Table     180

Converting Text to a Table     183

   Converting Tabbed Text into a Table     184

Creating Nested Tables     185

   Inserting a Nested Table     185

   Drawing a Nested Table, Redux     186

Editing a Table     186

   Moving Around in a Table     187

   Adding Text to a Table     187

   Selecting Parts of a Table     188

   Selecting Table Parts with the Mouse     189

   Selecting Table Parts with the Keyboard     191

   Inserting and Deleting Table Parts     191

   Merging and Splitting Cells     195

Changing a Table’s Size     197

   Resizing by Dragging     197

   Specifying Precise Table Dimensions     199

   Distributing Rows and Columns     202

Formatting a Table     202

   Using Table Styles     203

   Aligning Text in Cells     203

   Choosing Borders for Cells     204

   Adding Shading     206

   Aligning a Table on the Page     207

Deleting a Table     208

 

9  Setting Text in Columns     210

Understanding Columns     210

Applying a Preset Column Format     212

   Choosing a Preset Format from the Columns Menu     213

   Choosing a Preset Layout from the Columns Dialog Box     214

Separating Columns with Vertical Lines     216

Creating a Column Layout from Scratch     217

   Creating a Custom Column Layout     218

   Changing Column Widths     220

Creating Column Breaks     220

Converting a Multicolumn Layout to a Single Column     222

 

PART IV: FORMATTING PAGES AND DOCUMENTS

 

10  Laying Out a Document’s Pages     224

Setting Margins     224

   Using Preset Margins     226

   Creating Custom Margins     226

Inserting Page Breaks     229

Dividing a Document into Sections     231

   Understanding Section Breaks     232

   Inserting a Section Break     232

   Changing a Section Break     233

   Removing a Section Break     233

Setting Page Orientation     234

Designating a Paper Size     236

   Using a Standard Paper Size     236

   Using a Custom Paper Size     236

Numbering the Lines in a Document     238

   Numbering Lines the Fast Way     239

   Setting Up Line Numbers with Precision     239

Hyphenating a Document     240

   Automatic Hyphenation     241

   Manual Hyphenation     242

Adding a Watermark to the Page     242

   Inserting a Preformatted Watermark     243

   Creating a Customized Watermark     244

   Removing a Watermark     245

Adding a Colored Background to the Page     245

Placing a Border Around the Page     247

 

11  Formatting Documents with Themes and Templates     249

Using Themes     249

   Applying a Theme     250

   Browsing for a Theme     251

   Removing a Theme from a Document     252

   Modifying a Theme     252

   Creating a Custom Theme     258

   Deleting a Custom Theme     259

Using Templates     259

   What Templates Are     259

   Types of Templates     260

   Where Templates Are Stored     261

   The Normal Template     262

   Determining What Template a Document Is Using     263

   Applying a Different Template to a Document     263

   Modifying a Template     265

   Creating a New Template     267

 

12  Adding Headers and Footers to a Document     269

Understanding Headers, Footers, and Field Codes     269

Inserting Preformatted Page Numbers     271

   Inserting and Formatting Page Numbers     271

Inserting a Preformatted Header or Footer     273

   Adding a Preformatted Header to a Document     274

Editing a Header or Footer     276

   Getting In and Out of Header and Footer View     276

   Moving Between Headers and Footers     276

   Editing Text     277

   Inserting and Deleting Field Codes     278

   Changing the Position of a Header or Footer     279

Creating Different Headers or Footers for Odd and Even Pages     280

Hiding the Header or Footer on a Document’s First Page     281

Removing a Header or Footer from a Document     282

 

PART V: TAKING YOUR DOCUMENTS TO THE NEXT LEVEL

 

13  Adding Graphics to Your Documents     284

Adding a Photo to a Document     284

   Adding a Picture to a Document     285

Adding Clip Art to a Document     286

   Finding and Inserting a Clip Art Graphic     287

Modifying a Graphic     290

   Resizing a Graphic     290

   Wrapping Text Around a Graphic     293

   Changing a Graphic’s Position     296

   Cropping a Graphic     298

   Adjusting Brightness and Contrast     300

   Adding a Picture Style and Effects     302

   Resetting a Picture     304

Drawing Shapes in Word     304

   Drawing an AutoShape     305

   Modifying an AutoShape     307

   Adding Text to a Shape     308

   Grouping Shapes or Drawn Objects     308

Deleting a Graphic     309

 

14  Working with Charts and Diagrams     310

Understanding Charts and Diagrams     310

   Chart Basics     310

   Diagram Basics     312

Creating a Chart     314

   Creating a New Chart     314

Editing Chart Data     316

Modifying a Chart     318

   Resizing a Chart     318

   Changing a Chart’s Text Wrapping Setting     318

   Moving a Chart     319

   Changing the Chart Type     319

   Applying a Different Chart Layout     320

   Applying a Chart Style     322

   Adding Text Elements to a Chart     323

Inserting a SmartArt Diagram     327

   Creating a New Diagram     328

Modifying a Diagram     330

   Resizing a Diagram     330

   Changing a Diagram’s Text Wrapping Setting     331

   Moving a Diagram     331

   Applying a Different Diagram Layout     331

   Applying a SmartArt Style to a Diagram     331

   Reversing a Diagram’s Direction     332

   Adding and Removing Shapes     332

   Reorganizing a Diagram     334

 

*Note: Chapters 15-22 do not appear in the printed book and are located online

 

15  Using Advanced Text Features  (online)     335

Creating and Formatting Text Boxes     335

   Inserting a Text Box     336

   Resizing a Text Box     339

   Moving a Text Box     340

   Formatting a Text Box     341

   Formatting Text in a Text Box     342

   Linking Text Boxes     343

Using WordArt     345

   Inserting WordArt Text     346

   Editing WordArt Text     347

   Changing the Format of a WordArt Object     347

Addressing Envelopes     351

   Addressing an Envelope by Itself     352

   Adding an Envelope to a Letter     353

 

16  Citing Your Sources in a Word Document  (online)     355

Managing Sources     355

   Adding a Source     356

   Editing a Source     359

   Deleting a Source     359

Working with Citations     360

   Adding a Citation to a Document     360

   Editing a Citation     361

   Deleting a Citation     363

Generating a Bibliography     363

   Adding a Bibliography to a Document     363

Working with Endnotes and Footnotes     364

   Inserting a Footnote     365

   Inserting an Endnote     366

   Jumping to a Note and Between Notes     367

   Deleting a Note     367

   Switching from One Type of Note to Another     368

 

17  Generating Outlines, Tables of Contents, and Indexes  (online)     370

Creating an Outline     370

   Working in Outline View     372

   Building an Outline     373

Creating a Table of Contents     378

   Adding a TOC to a Document     378

   Updating a TOC     382

   Deleting a TOC     382

Creating an Index     382

   Adding an Index to a Document     383

   Updating an Index     385

   Deleting an Index     385

 

PART VI: USING WORD LIKE A PRO  (online)

 

18  Performing Mail Merges  (online)     388

Preparing the Main Document 389

   Creating the Main Document for a Mail Merge     389

   Setting Up Merge Fields     390

Performing a Basic Mail Merge     396

   Previewing a Mail Merge     396

   Creating Merge Documents for Printing     397

 

19  Collaborating with Others  (online)     399

Working with Comments     400

   Adding Comments to a Document     400

   Working with a Reviewer’s Comments     402

Tracking Changes     405

   Tracking the Changes You Make to a Document     406

   Accepting and Rejecting a Reviewer’s Revisions     406

Limiting What Other Users Can Do to a Document     408

 

20  Sharing Word Documents Online  (online)     412

Sharing a Document Through Email     412

   Attaching a Document to an Email Message     413

   Emailing a Link to a Document     414

Sharing a Document Through Windows Live and Word Web App     417

   Working with SkyDrive     418

   Using Word Web App     426

Using (or Not Using) Microsoft SharePoint     434

 

21  Adding Components That Work Only on the Screen  (online)     435

Working with Hyperlinks     435

   Creating Hyperlinks     436

   Following a Hyperlink     442

   Modifying a Hyperlink     443

   Removing a Hyperlink     443

Using Bookmarks     444

   Inserting a Bookmark     444

   Jumping to a Bookmark     445

   Deleting a Bookmark     449

Working with Cross-References     449

   Inserting a Cross-Reference     449

   Following a Cross-Reference     451

   Deleting a Cross-Reference     451

 

22  Making Word Your Own  (online)     452

Customizing the Quick Access Toolbar     452

   Moving the Quick Access Toolbar     453

   Adding Commands to the Quick Access Toolbar     454

   Reorganizing the Quick Access Toolbar     458

   Removing a Command from the Quick Access Toolbar     458

   Restoring the Quick Access Toolbar     459

Customizing the Status Bar     459

Customizing the Ribbon     461

   Minimizing the Ribbon     461

   Showing and Hiding Tabs     462

   Reorganizing the Ribbon     464

   Renaming a Tab or Group     465

   Creating a Custom Tab     466

   Restoring the Ribbon     469

Creating a New Keyboard Shortcut     469

 

Index     473