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Exploring Microsoft Office 2013, Plus

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Prentice Hall
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This book has an unusual table of contents and is perfect for courses that cover more Excel and Access and less Word and PowerPoint.

Move students beyond the point-and-click.


The goal of the Exploring series is to move students beyond the point and click, to understanding the why and how behind each skill. And, because so much learning takes place outside of the classroom, this series provides learning tools that students can access anywhere, any time.


Students go to college now with a different set of skills than they did years ago. With this in mind, the Exploring series seeks to move students beyond the basics of the software at a faster pace, without sacrificing coverage of the fundamental skills that everyone needs to know.

NOTE: Before purchasing, check with your instructor to ensure you select the correct ISBN. Several versions of Pearson's MyLab & Mastering products exist for each title, and registrations are not transferable. To register for and use Pearson's MyLab & Mastering products, you may also need a Course ID, which your instructor will provide.


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Table of Contents


Windows 8

Chapter One Getting Started with Windows 8 1

Objectives         1

Case Study: Cedar Grove Elementary School 1

Windows 8 Fundamentals         2

Understanding the Start Screen 2

Configuring the Start Screen 4

Running Windows 8 Apps 7

Closing Apps 9

Understanding the Desktop 9

Managing Windows 8 Apps and Windows 14

Hands-On Exercise 1:

Windows 8 Fundamentals 18

Windows Programs and Security Features         24

Identifying Windows Accessories 24

Working with Security Settings and Software 27

Hands-On Exercise 2:

Windows Programs and Security Features 32

Windows Search and Help 36

Performing a Search 36

Using Targeted Searches 36

Getting Help 37

Hands-On Exercise 3:

Windows Search and Help 41

Chapter Objectives Review         44

Key Terms Matching         45

Multiple Choice 46

Practice Exercises         47

Mid-Level Exercises         51

Beyond the Classroom         52

Capstone Exercise 53


Microsoft Office 2013

Chapter One Office Fundamentals and File Management: Taking the First Step 55

Objectives         55

Case Study: Spotted Begonia Art Gallery 55

Windows 8 Startup 56

Logging In with Your Microsoft Account 56

Identifying the Start Screen Components 57

Interacting with the Start Screen 58

Accessing the Desktop 58

Hands-On Exercise 1:

Windows 8 Startup 60

Files and Folders         64

Using File Explorer 64

Working with Folders and Files 67

Selecting, Copying, and Moving Multiple Files and Folders 69

Hands-On Exercise 2:

Files and Folders 71

Microsoft Office Software 76

Identifying Common Interface Components 76

Getting Office Help 82

Hands-On Exercise 3:

Microsoft Office Software 85

The Backstage View Tasks         90

Opening a File 90

Printing a File 92

Closing a File and Application 93

Hands-On Exercise 4:

The Backstage View Tasks 95

Home Tab Tasks         99

Selecting and Editing Text 99

Using the Clipboard Group Commands 103

Using the Editing Group Commands 106

Hands-On Exercise 5:

Home Tab Tasks 109

Insert Tab Tasks         114

Inserting Objects 114

Review Tab Tasks         116

Reviewing a File 116

Page Layout Tab Tasks         119

Using the Page Setup Dialog Box 120

Hands-On Exercise 6:

Insert Tab Tasks, Page Layout Tab Tasks, and

Review Tab Tasks 122

Chapter Objectives Review         126

Key Terms Matching         127

Multiple Choice 128

Practice Exercises         129

Mid-Level Exercises         133

Beyond the Classroom         135

Capstone Exercise 136


Microsoft Office Word 2013

Chapter One Introduction to Word: Organizing a Document 137

Objectives         137

Case Study: Swan Creek National Wildlife Refuge 137

Introduction to Word Processing         138

Beginning and Editing a Document 139

Customizing Word 148

Hands-On Exercise 1:

Introduction to Word Processing 151

Document Organization 157

Using Features That Improve Readability 157

Viewing a Document in Different Ways 162

Hands-On Exercise 2:

Document Organization 168

Document Settings and Properties         174

Preparing a Document for Distribution 174

Modifying Document Properties 178

Hands-On Exercise 3:

Document Settings and Properties 180

Chapter Objectives Review         184

Key Terms Matching         185

Multiple Choice 186

Practice Exercises         187

Mid-Level Exercises         191

Beyond the Classroom         194

Capstone Exercise 195


Chapter Two  Document Presentation: Editing and Formatting 197

Objectives         197

Case Study: Phillips Studio L Photography 197

Text and Paragraph Formatting         198

Applying Font Attributes 198

Formatting a Paragraph 203

Hands-On Exercise 1:

Text and Paragraph Formatting 211

Document Appearance 217

Formatting a Document 217

Applying Styles 220

Hands-On Exercise 2:

Document Formatting 225

Objects         231

Inserting and Formatting Objects 231

Hands-On Exercise 3:

Objects 239

Chapter Objectives Review         245

Key Terms Matching         246

Multiple Choice 247

Practice Exercises         248

Mid-Level Exercises         253

Beyond the Classroom         256

Capstone Exercise 257


Chapter Three Document Productivity: Working with Tables and Mail Merge 259

Objectives         259

Case Study: Traylor University Economic

Impact Study 259

Tables         260

Inserting a Table 260

Formatting a Table 265

Hands-On Exercise 1:

Tables 268

Advanced Table Features         274

Managing Table Data 274

Enhancing Table Data 279

Hands-On Exercise 2:

Advanced Table Features 283

Mail Merge 289

Creating a Mail Merge Document 289

Completing a Mail Merge 293

Hands-On Exercise 3:

Mail Merge 295

Chapter Objectives Review         299

Key Terms Matching         300

Multiple Choice 301

Practice Exercises         302

Mid-Level Exercises         306

Beyond the Classroom         310

Capstone Exercise 311


Chapter Four Collaboration and Research: Communicating and Producing

Professional Papers 313

Objectives         313

Case Study: Literature Analysis         313

Research Paper Basics         314

Using a Writing Style and Acknowledging Sources 314

Creating and Modifying Footnotes and Endnotes 320

Exploring Special Features 322

Hands-On Exercise 1:

Research Paper Basics 326

Document Tracking_332

Reviewing a Document 332

Tracking Changes 335

Hands-On Exercise 2:

Document Tracking 337

Online Document Collaboration 340

Using SkyDrive 340

Sharing and Collaborating on Documents 342

Hands-On Exercise 3:

Online Document Collaboration 356

Chapter Objectives Review         361

Key Terms Matching         362

Multiple Choice 363

Practice Exercises         364

Mid-Level Exercises         368

Beyond the Classroom         370

Capstone Exercise 371


Microsoft Office Excel 2013

Chapter One Introduction to Excel: What Is a Spreadsheet? 373

Objectives         373

Case Study: Ok Office Systems         373

Introduction to Spreadsheets         374

Exploring the Excel Window 374

Entering and Editing Cell Data 377

Hands-On Exercise 1:

Introduction to Spreadsheets 381

Mathematics and Formulas         384

Creating Formulas 384

Using Auto Fill 386

Displaying Cell Formulas 387

Hands-On Exercise 2:

Mathematics and Formulas 389

Workbook and Worksheet Management 394

Managing Worksheets 394

Managing Columns and Rows 397

Hands-On Exercise 3:

Workbook and Worksheet Management 401

Clipboard Tasks         406

Selecting, Moving, Copying, and Pasting Data 406

Hands-On Exercise 4:

Clipboard Tasks 411

Formatting         414

Applying Alignment and Font Options 414

Applying Number Formats 416

Hands-On Exercise 5:

Formatting 419

Page Setup and Printing         423

Selecting Page Setup Options 423

Previewing and Printing a Worksheet 427

Hands-On Exercise 6:

Page Setup and Printing 428

Chapter Objectives Review         432

Key Terms Matching         434

Multiple Choice 435

Practice Exercises         436

Mid-Level Exercises         441

Beyond the Classroom         444

Capstone Exercise 445


Chapter Two  Formulas and Functions: Performing Quantitative Analysis 447

Objectives         447

Case Study: Townsend Mortgage Company 447

Formula Basics         448

Using Relative, Absolute, and Mixed Cell References

in Formulas 448

Correcting Circular References 450

Hands-On Exercise 1:

Formula Basics 452

Function Basics         456

Inserting a Function 456

Inserting Basic Math and Statistics Functions 458

Using Date Functions 463

Hands-On Exercise 2:

Function Basics 466

Logical, Lookup, and Financial Functions         471

Determining Results with the IF Function 471

Using Lookup Functions 474

Calculating Payments with the PMT Function 477

Hands-On Exercise 3:

Logical, Lookup, and Financial Functions 478

Range Names         482

Creating and Maintaining Range Names 482

Using Range Names in Formulas 484

Hands-On Exercise 4:

Range Names 485

Chapter Objectives Review         488

Key Terms Matching         489

Multiple Choice 490

Practice Exercises         491

Mid-Level Exercises         496

Beyond the Classroom         501

Capstone Exercise 503


Chapter Three Charts: Depicting Data Visually 505

Objectives         505

Case Study: Computer Job Outlook         505

Chart Creation Basics         506

Selecting the Data Source 506

Choosing a Chart Type 507

Moving, Sizing, and Printing a Chart 517

Hands-On Exercise 1:

Chart Creation Basics 520

Chart Elements         525

Adding Chart Elements 525

Formatting Chart Elements 528

Hands-On Exercise 2:

Chart Elements 533

Chart Design and Sparklines         537

Applying a Chart Style and Colors 537

Modifying the Data Source 538

Creating and Customizing Sparklines 539

Hands-On Exercise 3:

Chart Design and Sparklines 541

Chapter Objectives Review         544

Key Terms Matching         545

Multiple Choice 546

Practice Exercises         547

Mid-Level Exercises         550

Beyond the Classroom         553

Capstone Exercise 554


Chapter Four  Datasets and Tables: Managing Large Volumes of Data 555

Objectives         555

Case Study: Reid Furniture Store 555

Large Datasets         556

Freezing Rows and Columns 557

Printing Large Datasets 557

Hands-On Exercise 1:

Large Datasets 561

Excel Tables         565

Designing and Creating Tables 565

Applying a Table Style 569

Hands-On Exercise 2:

Excel Tables 571

Table Manipulation 576

Sorting Data 576

Filtering Data 578

Hands-On Exercise 3:

Table Manipulation 582

Table Aggregation 587

Using Structured References and a Total Row 587

Hands-On Exercise 4:

Table Aggregation 590

Conditional Formatting         594

Applying Conditional Formatting 594

Creating a New Rule 598

Hands-On Exercise 5:

Conditional Formatting 601

Chapter Objectives Review         605

Key Terms Matching         606

Multiple Choice 607

Practice Exercises         608

Mid-Level Exercises         612

Beyond the Classroom         614

Capstone Exercise 616


Chapter Five Subtotals, PivotTables, and PivotCharts: Summarizing and Analyzing Data 617

Objectives         617

Case Study: Ivory Halls Publishing Company 617

Subtotals and Outlines         618

Subtotaling Data 618

Grouping and Ungrouping Data 621

Hands-On Exercise 1:

Subtotals and Outlines 622

Pivottable Basics         626

Creating a PivotTable 626

Modifying a PivotTable 629

Hands-On Exercise 2:

PivotTable Basics 634

Pivottable Options         639

Filtering and Slicing a PivotTable 639

Creating a Calculated Field 642

Hands-On Exercise 3:

PivotTable Options 644

Pivottable Design and Pivotcharts         649

Formatting a PivotTable 649

Using PowerPivot Functionality 650

Creating a PivotChart 652

Hands-On Exercise 4:

PivotTable Design and PivotCharts 654

Chapter Objectives Review         656

Key Terms Matching         657

Multiple Choice 658

Practice Exercises         659

Mid-Level Exercises         663

Beyond the Classroom         665

Capstone Exercise 666


Chapter SIix What-If Analysis: Using Decision-Making Tools 667

Objectives         667

Case Study: Personal Finance: Buying Your

First Home 667

One- and Two-Variable Data Tables         668

Creating a One-Variable Data Table 668

Creating a Two-Variable Data Table 672

Hands-On Exercise 1:

One- and Two-Variable Data Tables 674

Goal Seek and Scenario Manager 679

Identifying an Input Value with Goal Seek 679

Using Scenario Manager 680

Generating Scenario Summary Reports 682

Hands-On Exercise 2:

Goal Seek and Scenario Manager 684

Solver 688

Loading the Solver Add-In 688

Optimizing Results with Solver 689

Hands-On Exercise 3:

Solver 695

Chapter Objectives Review         699

Key Terms Matching         700

Multiple Choice 701

Practice Exercises         702

Mid-Level Exercises         705

Beyond the Classroom         707

Capstone Exercise 709


Chapter Seven Specialized Functions: Logical, Lookup, Databases, and Finances 711

Objectives         711

Case Study: Transpayne Filtration 711

Logical and Lookup Functions         712

Creating a Nested Logical Function 712

Using Match and Index Lookup Functions 716

Hands-On Exercise 1:

Logical and Lookup Functions 719

Database Filtering and Functions         723

Using Advanced Filtering 723

Manipulating Data with Database Functions 725

Hands-On Exercise 2:

Database Filtering and Functions 728

Financial Functions         732

Creating a Loan Amortization Table 732

Performing Other Financial Calculations 734

Hands-On Exercise 3:

Financial Functions 737

Chapter Objectives Review         741

Key Terms Matching         742

Multiple Choice 743

Practice Exercises         744

Mid-Level Exercises         749

Beyond the Classroom         752

Capstone Exercise 753


Chapter Eight Statistical Functions: Analyzing Statistics 755

Objectives         755

Case Study: Education Evaluation 755

Math and Statistical Functions         756

Using Conditional Math and Statistical Functions 756

Calculating Relative Standing with Statistical Functions 759

Hands-On Exercise 1:

Math and Statistical Functions 764

Descriptive Statistical Functions         769

Measuring Central Tendency 769

Hands-On Exercise 2:

Descriptive Statistical Functions 773

Inferential Statistics         776

Loading the Analysis ToolPak 776

Performing Analysis Using the Analysis ToolPak 776

Performing Analysis of Variance (Anova) 776

Calculating Covariance 778

Creating a Histogram 778

Hands-On Exercise 3:

Inferential Statistics 780

Chapter Objectives Review         784

Key Terms Matching         785

Multiple Choice 786

Practice Exercises         787

Mid-Level Exercises         790

Beyond the Classroom         792

Capstone Exercise 793



Microsoft Office Access 2013

Chapter One Introduction to Access: Finding Your Way Through an Access Database 795

Objectives         795

Case Study: Managing a Business in the Global

Economy 795

Databases Are Everywhere! 796

Understanding Database Fundamentals 796

Using an Existing Database 803

Hands-On Exercise 1:

Databases Are Everywhere! 807

Sorts and Filters         814

Sorting Table Data on One or Multiple Fields 814

Creating, Modifying, and Removing Filters 815

Hands-On Exercise 2:

Sorts and Filters 818

Access Versus Excel, and Relational Databases         823

Knowing When to Use Access or Excel to Manage Data 823

Understanding Relational Power 824

Hands-On Exercise 3:

Access Versus Excel, and Relational Databases 827

Access Database Creation 831

Creating a Database 831

Hands-On Exercise 4:

Access Database Creation 835

Chapter Objectives Review         839

Key Terms Matching         840

Multiple Choice 841

Practice Exercises         842

Mid-Level Exercises         847

Beyond the Classroom         851

Capstone Exercise 852


Chapter Two Tables and Queries in Relational Databases: Designing

Databases and Extracting Data 853

Objectives         853

Case Study: Bank Audit 853

Table Design, Creation, and Modification 854

Designing a Table 854

Creating and Modifying Tables 858

Hands-On Exercise 1:

Table Design, Creation, and Modification 864

Multiple-Table Databases         869

Sharing Data 869

Establishing Table Relationships 872

Hands-On Exercise 2:

Multiple-Table Databases 877

Single-Table Queries         883

Creating a Single-Table Query 883

Specifying Query Criteria for Different Data Types 885

Understanding Query Sort Order 889

Running, Copying, and Modifying a Query 889

Using the Query Wizard 890

Hands-On Exercise 3:

Single-Table Queries 893

Multitable Queries         896

Creating a Multitable Query 896

Modifying a Multitable Query 897

Hands-On Exercise 4:

Multitable Queries 901

Chapter Objectives Review         905

Key Terms Matching         907

Multiple Choice 908

Practice Exercises         909

Mid-Level Exercises         914

Beyond the Classroom         918

Capstone Exercise 920


Chapter Three Customize, Analyze, and Summarize Query Data: Creating and Using Queries to Make Decisions 923

Objectives         923

Case Study: Housing Slump Means Opportunity

For College Students         923

Calculations and Expressions         924

Creating a Calculated Field in a Query 924

Formatting and Saving Calculated Results 927

Hands-On Exercise 1:

Calculations and Expressions 930

The Expression Builder and Functions         935

Creating Expressions with the Expression Builder 935

Using Built-In Functions in Access 937

Hands-On Exercise 2:

The Expression Builder and Functions 940

Aggregate Functions         945

Adding Aggregate Functions to Datasheets 945

Creating Queries with Aggregate Functions 946

Hands-On Exercise 3:

Aggregate Functions 952

Chapter Objectives Review         955

Key Terms Matching         956

Multiple Choice 957

Practice Exercises         958

Mid-Level Exercises         961

Beyond the Classroom         965

Capstone Exercise 967


Chapter Four Creating and Using Professional Forms and Reports:

Moving Beyond Tables and Queries 969

Objectives         969

Case Study: Coffee Shop Starts New Business         969

Form Basics         970

Creating Forms Using Form Tools 970

Using Form Views 977

Working with a Form Layout Control 980

Sorting Records in a Form 982

Hands-On Exercise 1:

Form Basics 984

Report Basics         990

Creating Reports Using Report Tools 990

Using Report Views 997

Modifying a Report 999

Sorting Records in a Report 1002

Hands-On Exercise 2:

Report Basics 1004

Chapter Objectives Review         1008

Key Terms Matching         1010

Multiple Choice 1011

Practice Exercises         1012

Mid-Level Exercises         1015

Beyond the Classroom         1018

Capstone Exercise 1019


Chapter Five Data Validation and Data Analysis: Reducing Errors and

Extracting Better Information 1021

Objectives         1021

Case Study: Implementing a New Database At

Tommy’s Shelter 1021

Data Validation in Tables         1022

Establishing Data Validation 1022

Creating an Input Mask 1025

Creating and Modifying a Lookup Field 1027

Hands-On Exercise 1:

Data Validation in Tables 1032

Data Analysis Using Advanced Select Queries         1037

Creating a Parameter Query 1037

Using Advanced Functions in the Expression Builder 1041

Performing Date Arithmetic 1047

Hands-On Exercise 2:

Data Analysis Using Advanced Select Queries 1051

Chapter Objectives Review         1056

Key Terms Matching         1057

Multiple Choice 1058

Practice Exercises         1059

Mid-Level Exercises         1062

Beyond the Classroom         1064

Capstone Exercise 1066


Microsoft Office PowerPoint 2013

Chapter One Introduction to PowerPoint: Creating a Basic Presentation 1069

Objectives         1069

Case Study: Be a Trainer 1069

Introduction to Powerpoint 1070

Using PowerPoint Views 1071

Typing a Speaker Note 1076

Saving As a Slide Show 1076

Hands-On Exercise 1:

Introduction to PowerPoint 1078

Presentation Creation 1081

Planning a Presentation 1081

Assessing Presentation Content 1084

Reviewing the Presentation 1085

Hands-On Exercise 2:

Presentation Creation 1087

Presentation Enhancement 1091

Inserting Media Objects 1091

Adding a Table 1092

Using Animations and Transitions 1092

Inserting a Header or Footer 1095

Hands-On Exercise 3:

Presentation Enhancement 1097

Navigation and Printing_1102

Running and Navigating a Slide Show 1102

Printing in PowerPoint 1105

Hands-On Exercise 4:

Navigation and Printing 1108

Chapter Objectives Review_1110

Key Terms Matching_1111

Multiple Choice 1112

Practice Exercises_1113

Mid-Level Exercises_1118

Beyond the Classroom_1122

Capstone Exercise 1123


Chapter Two Presentation Development: Planning and Preparing a

Presentation 1125

Objectives         1125

Case Study: The Wellness Education Center 1125

Templates         1126

Creating a Presentation Using a Template 1126

Modifying a Presentation Based on a Template 1128

Hands-On Exercise 1:

Templates 1129

Outlines         1134

Creating a Presentation in Outline View 1134

Modifying an Outline Structure 1135

Printing an Outline 1137

Hands-On Exercise 2:

Outlines 1138

Data Imports         1142

Importing an Outline 1142

Reusing Slides from an Existing Presentation 1142

Hands-On Exercise 3:

Data Imports 1144

Design 1146

Using Sections 1146

Examining Slide Show Design Principles 1147

Modifying a Theme 1149

Modifying the Slide Master 1150

Hands-On Exercise 4:

Design 1153

Chapter Objectives Review         1157

Key Terms Matching         1158

Multiple Choice 1159

Practice Exercises         1160

Mid-Level Exercises         1164

Beyond the Classroom         1167

Capstone Exercise 1168

Glossary 1169

Index 1181


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