MAC at Work

by Sparks, David

• ISBN13: 9780470877005
• ISBN10: 0470877006
• Format: Paperback
• Copyright: 2011-01-18
• Publisher: Wiley

Summary

Bridge the gap between using a Mac at home and at the officeNow that you love your Mac at home, you want to use one at the office without missing a beat of productivity or professionalism. This unique guide shows you how. You'll find best Mac business practices for handling word processing, spreadsheet and presentation creation, task and project management, and graphics. The book also explores topics such as hardware maintenance, how to synchronize with multiple computers, data backup, and communication with Windows networks. Covers the nuts and bolts of using a Mac at work, including synchronizing with multiple computers, backing up data, and communicating with Windows networks Goes beyond simple coverage of Microsoft Office or iWork to show you how to professionally create and interact with typical office systems and documents Provides best software and best practices for creating and using spreadsheets, word processing documents, and slide presentations on a Mac Gives you helpful guidelines and suggestions that can be lacking in an office where the IT department is focused primarily on PCsFind out the best ways to use your Mac in the office and get more productive than ever!

Author Biography

David Sparks is a California trial attorney who finds his Mac a competitive advantage. He's a regular faculty member for the American Bar Association's annual TechShow, a frequent lecturer at the Macworld Conference and Expo, editor of www.MacSparky.com (where he writes about Apple technology and productivity), and a cohost of the popular "Mac Power Users" podcast.

Table of Contents

Introduction	p. xvii
Mac Fundamentals	p. 1
A Tour of the Mac	p. 3
The Mac Family	p. 3
The desktops	p. 3
SIDEBAR: A Macintosh history lesson	p. 6
The laptops	p. 6
Which Mac is right for you?	p. 8
Installing, Removing, and Updating Applications	p. 8
Installing applications	p. 9
SIDEBAR: A Tour of the Mac OS X user interface	p. 10
Removing Mac OS X applications	p. 11
Getting Mac OS X updates	p. 12
File Management	p. 12
Maintenance and Troubleshooting	p. 13
Basic maintenance	p. 13
Disk defragmentation	p. 15
Getting help	p. 15
Backing Up	p. 17
Why Back Up?	p. 17
Apple's Backup Tools	p. 17
Time Machine	p. 17
SIDEBAR: Which hard disk for Time Machine?	p. 20
Time Capsule	p. 20
Cloning Your Mac	p. 21
SIDEBAR: Disk status and recovery	p. 22
File-Specific Backup	p. 22
Network Data Backup	p. 23
Online Backup	p. 24
Offsite Backup Services	p. 24
Privacy and security	p. 25
Backup speed	p. 25
Backup Strategies Compared	p. 25
Backup redundancy	p. 25
Sample backup plans	p. 26
SIDEBAR: Test your backups	p. 26
Useful Utilities	p. 31
TextExpander	p. 31
Default Folder X	p. 34
Hazel	p. 36
LaunchBar	p. 38
Communications and Connections	p. 43
The Internet and Your Mac	p. 45
The Web Browser Options	p. 45
Apple Safari	p. 45
Mozilla Firefox	p. 48
Google Chrome	p. 50
SIDEBAR: Bookmark syncing	p. 51
Choosing a browser	p. 52
Taming Flash	p. 52
RSS	p. 54
Instapaper	p. 56
Web 2.0 and the Future	p. 57
Using E-mail	p. 59
E-mail Protocols	p. 59
POP e-mail	p. 59
IMAP e-mail	p. 60
Mail Clients	p. 61
Apple Mail	p. 61
Apple Mail add-ons	p. 65
Gmail	p. 67
Microsoft Outlook and Entourage	p. 70
Microsoft Exchange and the Mac	p. 70
Microsoft Outlook and Entourage	p. 70
Apple Mail, iCal, and Address Book	p. 71
SIDEBAR: Using Lotus Notes or Novell GroupWise	p. 71
E-mail Best Practices	p. 72
Inbox management	p. 73
SIDEBAR: Fighting spam	p. 73
Folder management	p. 75
E-mail notification	p. 76
Contacts and Calendars	p. 79
Contacts	p. 79
Calendars	p. 82
iCal	p. 82
SIDEBAR: Web contact tools	p. 83
BusyCal	p. 86
Google Calendar	p. 86
Integrated Calendars and Contacts	p. 88
Microsoft Outlook and Entourage	p. 88
Daylite	p. 90
SIDEBAR: Shipping with your Mac	p. 91
Macs and Mobile Devices	p. 93
iOS Devices	p. 93
iTunes Sync	p. 93
Wireless syncing with iOS devices	p. 97
Dangers of file-sharing	p. 97
Backing up	p. 97
The Missing Sync for iPhone	p. 98
Other Devices	p. 99
BlackBerry and the Mac	p. 99
Android and the Mac	p. 99
Windows Mobile, Windows Phone 7, and the Mac	p. 101
WebOS and the Mac	p. 101
Other devices	p. 101
Talking to Your Mac	p. 103
Mac OS X Speech Tools	p. 103
Dragon Dictate	p. 103
Dictating to your Mac	p. 105
Using voice commands	p. 108
Vocabulary Editor	p. 108
MacSpeech Scribe	p. 110
Basic Business	p. 113
Task Management	p. 115
Task-Management Fundamentals	p. 115
Capture	p. 115
Organize	p. 116
Process	p. 116
Review	p. 116
Task-Management Software	p. 117
iCal tasks	p. 117
Remember the Milk	p. 119
Things	p. 120
OmniFocus	p. 123
Notes and Outlines	p. 131
OmniOutliner	p. 131
Circus Ponies NoteBook	p. 133
Evernote	p. 136
MindNode Pro	p. 138
Notational Velocity	p. 139
Livescribe Pulse Smartpen	p. 141
Word Processing	p. 145
Microsoft Word	p. 145
Apple iWork Pages	p. 150
SIDEBAR: Writing sans distraction	p. 153
Scrivener	p. 154
SIDEBAR: Cleaning dirty text	p. 157
Web-Based Word Processing	p. 158
Managing PDF Files	p. 163
Creating PDFs	p. 163
PDF Applications	p. 164
Preview	p. 164
PDFpen	p. 167
PDFpenPro	p. 169
Adobe Acrobat Pro	p. 170
Which PDF Document Application?	p. 173
SIDEBAR: Converting PDF documents	p. 173
Graphics for Business	p. 175
OmniGraffle	p. 175
The drawing tools	p. 175
The Rubber Stamp tool	p. 179
The Magnet tool	p. 179
The Zoom tool	p. 179
The Hand tool	p. 180
The Browse tool	p. 180
Using stencils	p. 180
Inspectors	p. 181
Organizational charts	p. 181
Apple Preview	p. 183
Preview image tools	p. 183
Removing backgrounds	p. 184
Other Graphics Software	p. 186
Presentations	p. 189
Keynote versus PowerPoint	p. 189
Apple iWork Keynote	p. 190
Creating a presentation	p. 190
Outlines and Keynote	p. 191
Using objects	p. 192
Animations and transitions	p. 196
Timelines	p. 197
Organization and sharing	p. 198
SIDEBAR: Other uses for Keynote	p. 199
Presentation day	p. 200
Microsoft PowerPoint	p. 202
Presentation Mojo	p. 203
Advanced Business	p. 207
Spreadsheets	p. 209
Microsoft Excel	p. 209
Apple iWork Numbers	p. 213
SIDEBAR: The OpenOffice alternative	p. 213
SIDEBAR: Pie charts or bar charts?	p. 217
Google Spreadsheets	p. 219
OmniGraphSketcher	p. 220
Databases	p. 223
FileMaker Pro	p. 223
Using FileMaker Pro	p. 224
Sharing data with FileMaker Pro	p. 226
SIDEBAR: Databases and spreadsheets	p. 227
Bento	p. 228
Creating a database with Bento	p. 228
Data fields	p. 231
Sharing Bento libraries	p. 233
Enhancing Mac OS X applications	p. 233
Project Management	p. 235
Desktop Project Management	p. 235
OmniPlan	p. 235
SIDEBAR: How Henry Gantt became famous	p. 236
FastTrack Schedule	p. 239
SIDEBAR: Working with Microsoft Project	p. 241
Web Tools	p. 242
Basecamp	p. 242
Tom's Planner	p. 243
Billing and Invoicing	p. 247
QuickBooks	p. 247
SIDEBAR: Getting help with accounting	p. 250
AccountEdge	p. 250
SIDEBAR: Personal finance	p. 252
Billings	p. 253
The Paperless Mac	p. 257
Getting Paper Records on Your Mac	p. 257
Saving Electronic Records	p. 259
Organizing Scanned Documents	p. 260
SIDEBAR: OCR and stored documents	p. 262
Faxing on a Mac	p. 265
Advanced Topics	p. 267
Networking	p. 269
The Mac Server Network	p. 269
File Sharing	p. 271
Sharing files from a Mac	p. 272
Sharing Files from a Windows PC	p. 273
Online file sharing	p. 274
Sharing external media	p. 274
Sharing Printers	p. 275
Remote Access	p. 275
Microsoft Remote Desktop Connection	p. 276
CoRD	p. 276
VNC applications	p. 277
Apple Remote Desktop	p. 278
Back to My Mac	p. 279
Synchronization	p. 281
Local Syncing	p. 281
Internet Synchronization Tools	p. 281
MobileMe	p. 282
Dropbox	p. 286
SIDEBAR: Limiting the Dropbox sync	p. 287
Box.net	p. 289
Windows on Your Mac	p. 293
Why Windows?	p. 293
SIDEBAR: Mac, Windows, and a free lunch	p. 294
Boot Camp	p. 294
Installing Boot Camp	p. 294
Using Boot Camp	p. 296
Desktop Virtualization Software	p. 297
SIDEBAR: Windows antivirus software and backup	p. 298
Parallels Desktop	p. 298
Fusion	p. 301
SIDEBAR: What about Linux?	p. 301
VirtualBox	p. 304
Which virtual machine application?	p. 305
CrossOver Mac	p. 306
Security	p. 309
Physical Security	p. 309
SIDEBAR: The coffee shop snatch and grab	p. 310
Insuring Your Mac	p. 310
AppleCare	p. 310
Theft, loss, and damage policies	p. 311
Data Security	p. 311
System password	p. 311
Data encryption	p. 312
Viruses and Other Malware	p. 316
Viruses and antivirus software	p. 316
Trojan horse attacks	p. 317
Phishing	p. 318
SIDEBAR: Using the firewall	p. 318
Managing Passwords	p. 319
Security and Mac OS X Server	p. 321
Mac Automation	p. 323
Automator	p. 323
Resizing images	p. 323
Creating an action	p. 325
Creating a service	p. 328
AppleScript	p. 331
AppleScript Editor	p. 331
Some simple scripts	p. 332
Script Debugger	p. 334
Appendixes	p. 337
Debunking Myths about Macs	p. 339
Index	p. 343
Table of Contents provided by Ingram. All Rights Reserved.