Special Edition Using Microsoft Office PowerPoint 2003

by Rutledge, Patrice-Anne

• ISBN13: 9780789729576
• ISBN10: 0789729571
• Edition: CD
• Format: Paperback w/CD
• Copyright: 2004-01-01
• Publisher: Que

Summary

The ONLY comprehensive resource readers need to learn Microsoft¿s powerful presentation application!Special Edition Using Microsoft Office PowerPoint 2003is intended for experienced computer users who want to be able to utilize PowerPoint¿s more sophisticated features. The focus of this book is to get you up and running quickly, and then spend more time exploring the advanced features PowerPoint has to offer such as customization, animation, and multimedia.The accompanying CD includes a FREE copy of Woody¿s Office Power Pack (WOPR) ¿ the #1 enhancement to Office. This software sells for $49.99 but you get it here for free with no obligations attached!

Table of Contents

Introduction	1	(6)
Why You Should Use This Book	2	(1)
How This Book Is Organized	2	(1)
Conventions Used in This Book	3	(4)
I PowerPoint Basics
1 Introducing PowerPoint 2003	7	(34)
PowerPoint Overview	8	(1)
Understanding What PowerPoint Can Do	8	(1)
Exploring New PowerPoint 2003 Features	8	(2)
Using Menus and Shortcut Menus	10	(1)
Using Toolbars	11	(4)
Displaying Toolbars	14	(1)
Moving Toolbars	15	(1)
Using Task Panes	15	(14)
Using the Clipboard Task Pane	18	(1)
Searching for Files	19	(5)
Working with Research Task Pane	24	(4)
Understanding the Shared Workspace Task Pane	28	(1)
Understanding PowerPoint Views	29	(3)
Getting Help	32	(5)
Using the Ask a Question Box	33	(1)
Using the Office Assistant	34	(1)
Using Microsoft PowerPoint Help	35	(2)
Troubleshooting	37	(1)
Design Corner: Rearranging Toolbars	37	(4)
Before	38	(1)
After	39	(2)
2 Creating a Basic Presentation	41	(22)
Understanding PowerPoint Presentations	42	(4)
Understanding Design Templates	42	(1)
Understanding Slide Layouts	43	(3)
Creating a Presentation	46	(6)
Using the AutoContent Wizard	46	(3)
Using a Design Template	49	(1)
Using a Template	50	(1)
Using an Existing Presentation	51	(1)
From Scratch	52	(1)
Saving a Presentation	52	(3)
Opening a Presentation	55	(2)
Exploring the Open Dialog Box	56	(1)
Setting View Options	57	(1)
Deleting a Presentation	57	(1)
Renaming a Presentation	58	(1)
Troubleshooting	58	(1)
Design Corner: Creating a Presentation from Scratch	59	(4)
Before	60	(1)
After	60	(3)
II Editing and Formatting Presentations
3 Working with Text	63	(22)
Understanding PowerPoint's Text Capabilities	64	(1)
Adding Text	64	(1)
Formatting Text	65	(6)
Using the Font Dialog Box	66	(1)
Using the Formatting Toolbar	67	(2)
Replacing Fonts	69	(1)
Changing Text Case	69	(1)
Setting Line Spacing	70	(1)
Setting Alignment	71	(1)
Using Bullets	71	(2)
Creating Picture Bullets	72	(1)
Creating Character Bullets	73	(1)
Using Numbered Lists	73	(1)
Checking Spelling and Style	74	(6)
Setting Spelling Options	75	(1)
Setting Style Options	75	(2)
Running a Spelling and Style Check	77	(3)
Looking Up Synonyms with the Thesaurus	80	(1)
Troubleshooting	81	(1)
Design Corner: Dressing Up Your List	82	(3)
Before	82	(1)
After	83	(2)
4 Working with Tables	85	(14)
Understanding Tables	86	(1)
Adding a Table	86	(2)
Formatting a Table	88	(8)
Merging and Splitting Cells	89	(1)
Creating a Border	90	(1)
Setting Table Fill Color	91	(1)
Working with Columns and Rows	92	(1)
Deleting Tables and Table Contents	93	(1)
Formatting with the Format Table Dialog Box	94	(1)
Adding Bulleted and Numbered Lists Within Tables	95	(1)
Drawing a Table	96	(1)
Troubleshooting	96	(1)
Design Corner: Improving Information Design Through the Use of Tables	97	(2)
Before	97	(1)
After	98	(1)
5 Organizing Presentations	99	(14)
Exploring PowerPoint's Outlining Features	100	(1)
Organizing Presentations	100	(1)
Using the Outline Tab	101	(1)
Using the Outlining Toolbar	102	(6)
Promoting and Demoting Outline Points	103	(1)
Moving Outline Points Up and Down	104	(1)
Collapsing and Expanding Outline Points	104	(2)
Creating a Summary Slide	106	(1)
Showing Slide Formatting	107	(1)
Working with Outlines Created in Other Programs	108	(2)
Troubleshooting	110	(1)
Design Corner: Reorganizing a Slide's Contents in the Outline Tab	110	(3)
Before	111	(1)
After	111	(2)
6 Formatting Slides and Presentations	113	(22)
Exploring PowerPoint Formatting Options	114	(1)
Adding Slides	114	(1)
Deleting Slides	115	(1)
Rearranging Slides	115	(1)
Using the Slide Sorter View	115	(2)
Copying and Moving Slides from One Presentation to Another	117	(2)
Applying a New Design Template	119	(3)
Previewing Design Templates	120	(1)
Applying Multiple Design Templates to a Single Presentation	121	(1)
Creating Your Own Design Templates	122	(1)
Downloading New Templates	122	(2)
Choosing a New Slide Color Scheme	124	(3)
Applying a New Color Scheme	124	(1)
Creating a Custom Color Scheme	125	(2)
Applying a Background	127	(1)
Using Automatic Formatting	128	(4)
Using Paste Options	128	(1)
Using AutoFit	129	(2)
Working with Automatic Layout	131	(1)
Troubleshooting	132	(1)
Design Corner: Modifying an Existing Design Template	132	(3)
Before	133	(1)
After	134	(1)
7 Collaborating on Presentations	135	(12)
Defining Ways to Collaborate in PowerPoint	136	(1)
Working on Presentations in Document Workspaces	136	(1)
Reviewing Presentations	137	(8)
Sending a Presentation for Review	138	(1)
Performing the Review	139	(1)
Using the Reviewing Toolbar	140	(1)
Adding Comments to Slides	141	(1)
Reviewing Comments	142	(1)
Sending Back the Review	143	(1)
Reconciling Reviews	143	(2)
Troubleshooting	145	(2)
8 Using Speech and Handwriting Recognition	147	(28)
Understanding Speech and Handwriting Recognition	148	(2)
Looking at Hardware and Software Requirements	148	(1)
Installing Speech and Handwriting Recognition	149	(1)
Setting Up Speech Recognition	150	(2)
Using the Language Bar	152	(5)
Specifying Language Bar Options	153	(1)
Specifying Text Services Settings	154	(2)
Viewing Additional Language Bar Settings	156	(1)
Displaying Language Bar Messages	157	(1)
Using Speech Recognition	157	(4)
Using Dictation Mode	157	(3)
Using Voice Command Mode	160	(1)
Customizing Speech Recognition	161	(5)
Working with Speech Recognition Profiles	162	(2)
Performing Additional Voice Training	164	(1)
Adding Words to the Speech Recognition Dictionary	165	(1)
Changing to Another Speech Recognition Engine	165	(1)
Changing to Another Speech Recognition Profile	166	(1)
Adjusting Audio Input Settings	166	(1)
Using Handwriting Recognition	166	(4)
Using Writing Pad	167	(2)
Using Write Anywhere	169	(1)
Correcting Handwriting Recognition Errors	169	(1)
Setting Handwriting Options	169	(1)
Troubleshooting	170	(1)
Design Corner: Using Office's Speech and Handwriting Recognition Tools	171	(4)
III Making Presentations
9 Presenting a Slideshow	175	(24)
Setting Up a Show	176	(3)
Rehearsing Timings	179	(1)
Recording a Voice Narration	180	(2)
Working with Custom Shows	182	(2)
Inserting Slides from Other Presentations	184	(3)
Viewing Your Show	187	(6)
Navigating a Show Full Screen	188	(2)
Setting Pointer Options	190	(1)
Using Ink to Mark Your Presentation	191	(2)
Packaging Presentations onto a CD	193	(3)
Using the PowerPoint Viewer	196	(1)
Troubleshooting	197	(2)
10 Creating and Printing Presentation Materials	199	(18)
Exploring Presentation Output Options	200	(1)
Creating Notes and Handouts	200	(1)
Preparing to Print Your Presentation	201	(6)
Setting Up the Page	201	(1)
Customizing Headers and Footers	202	(1)
Previewing a PowerPoint Presentation	203	(2)
Previewing in Grayscale and Black and White	205	(2)
Printing PowerPoint Presentations	207	(4)
Printing an Outline	209	(1)
Printing a PowerPoint Presentation with Microsoft Word	210	(1)
Ensuring a Smooth Print Process	211	(1)
Troubleshooting	211	(1)
Design Corner: Creating Custom PowerPoint Handouts	212	(5)
Before	213	(1)
After	213	(4)
IV Working with Graphics, Charts, and Multimedia
11 Working with Charts	217	(28)
Exploring Chart Possibilities	218	(1)
Understanding Charts in PowerPoint	218	(1)
Adding a Chart	219	(5)
Modifying Your Chart	223	(1)
Selecting a Chart Type	224	(4)
Entering Data in the Datasheet	228	(3)
Inserting and Deleting Datasheet Rows and Columns	229	(1)
Formatting Datasheet Column Width	229	(1)
Formatting Datasheet Numbers	230	(1)
Including and Excluding Rows and Columns	231	(1)
Returning to the Presentation from the Datasheet	231	(1)
Formatting a Chart	231	(8)
Setting Overall Chart Options	232	(3)
Formatting Chart Objects	235	(2)
Formatting 3D View	237	(2)
Adding a Trendline	239	(2)
Troubleshooting	241	(1)
Design Corner: Using Chart Formatting Options	241	(4)
Before	242	(1)
After	243	(2)
12 Working with Diagrams and Organization Charts	245	(12)
Understanding Diagrams and Organization Charts	246	(1)
Getting Started with Diagrams and Organization Charts	246	(1)
Adding a Diagram to Your Presentation	247	(2)
Adding a Diagram to Your Presentation	249	(3)
Adding Text to Your Diagram	251	(1)
Formatting Your Diagram	251	(1)
Deleting a Diagram	251	(1)
Adding an Organization Chart to Your Presentation	252	(2)
Adding Text to Your Organization Chart	253	(1)
Formatting Your Organization Chart	253	(1)
Deleting an Organization Chart	254	(1)
Troubleshooting	254	(1)
Design Corner: Enlivening Your Organization Charts	255	(2)
Before	256	(1)
After	256	(1)
13 Working with Pictures, Movies, Sounds, and the Clip Organizer	257	(24)
Exploring Clip Art, Pictures, Movies, and Sound	258	(1)
Understanding Clip Art	258	(1)
Understanding Pictures	258	(1)
Understanding Sound and Movie Files	259	(1)
Inserting Clips	259	(7)
Inserting Clip Art	259	(3)
Inserting Pictures	262	(1)
Inserting Sounds or Movies	262	(4)
Understanding the Microsoft Clip Organizer	266	(3)
Opening the Clip Organizer	266	(2)
Exploring the Clip Organizer	268	(1)
Navigating the Collection list	269	(1)
Adding Clips to the Clip Organizer	269	(3)
Adding Clips Automatically	270	(1)
Adding Clips on Your Own	270	(1)
Adding Clips from a Scanner or Camera	270	(1)
Adding Objects to the Clip Organizer	271	(1)
Adding Captions and Keywords	271	(1)
Searching for a Clip	272	(2)
Working with the Clip Organizer	274	(1)
Compacting the Clip Organizer Catalog	274	(1)
Using the Clip Organizer's Online Features	274	(1)
Working with Pictures	275	(1)
Modifying Clip Art Images	275	(3)
Recoloring a Clip Art Image	277	(1)
Formatting Clip Art Images	278	(1)
Troubleshooting	278	(1)
Design Corner: Enlivening Your Presentation with Multimedia	278	(3)
Before	279	(1)
After	280	(1)
14 Creating and Formatting Objects	281	(38)
Exploring Object Creation and Formatting	282	(1)
Using the Drawing Toolbar to Create Objects	282	(8)
Adding Lines and Arrows	283	(3)
Adding Rectangles and Ovals	286	(1)
Adding Text Boxes	287	(1)
Adding AutoShapes	288	(2)
Specifying Colors	290	(6)
Specifying Fill Color	290	(5)
Specifying Line Color	295	(1)
Specifying Font Color	296	(1)
Using the Format Dialog Box	296	(6)
Formatting Colors and Lines	297	(1)
Formatting Size	297	(1)
Formatting Position	298	(1)
Formatting a Picture	299	(2)
Formatting a Text Boy	301	(1)
Formatting Web Information	302	(1)
Manipulating Objects	302	(1)
Adding Shadow and 3D Effects	303	(4)
Setting Object Order	307	(1)
Aligning Objects	308	(3)
Nudging Objects	309	(1)
Snapping to a Grid or Shape	310	(1)
Grouping Objects	311	(1)
Rotating and Flipping Objects	311	(1)
Understanding WordArt	312	(4)
Inserting WordArt	312	(2)
Formatting WordArt	314	(2)
Troubleshooting	316	(1)
Design Corner: Enhancing Presentations with Formatting Effects	316	(3)
Before	371
After	317	(2)
15 Working with Animation	319	(22)
Understanding Animation	320	(1)
Setting Slide Transitions	321	(2)
Using Animation Schemes	323	(1)
Creating Custom Animations	324	(9)
Setting Special Animation Effects	327	(5)
Reordering Animations	332	(1)
Modifying Animations	332	(1)
Deleting Animations	332	(1)
Using Action Settings	333	(1)
Using Action Buttons	334	(2)
Troubleshooting	336	(1)
Design Corner: Spicing Up Your Presentation	336	(5)
Before	337	(1)
After	337	(4)
V Working with PowerPoint on the Web
16 Using PowerPoint's Web Features	341	(24)
Working with Hyperlinks	342	(12)
Adding Hyperlinks	342	(7)
Modifying Hyperlinks	349	(1)
Removing Hyperlinks	350	(1)
Changing a Hyperlinked Object's Action Settings	350	(1)
Testing Hyperlinks	351	(1)
Navigating a Hyperlinked Presentation	352	(1)
Linking to the Web During a Presentation	353	(1)
Publishing to the Internet	354	(8)
Saving a Presentation as a Web Page	355	(1)
Customizing a Web Presentation	356	(3)
Transferring Your Web Page to a Web Server	359	(1)
Testing Your Web Page	360	(1)
Modifying or Updating Your Web Page	361	(1)
Troubleshooting	362	(1)
Design Corner: Creating Invisible Links	362	(3)
Before	363	(1)
After	363	(2)
17 Working with Web Scripts	365	(12)
Understanding Web Scripts	366	(1)
Creating and Editing Web Scripts	366	(9)
Scripting in the Microsoft Script Editor	368	(3)
Navigating to Scripts	371	(1)
Adding Web Script Commands to Your Tools Menu	372	(1)
Creating Event Handlers	373	(1)
Setting the Default Script language	374	(1)
Creating Standalone Scripts	374	(1)
Expanding Your Knowledge of Web Scripts	375	(1)
Troubleshooting	375	(2)
18 Using Online Broadcasts and Meetings	377	(26)
Understanding Online Broadcasts and Meetings	378	(1)
Choosing a Broadcast or Meeting	378	(1)
Recording and Saving a Broadcast	379	(6)
Configuring Broadcast Settings	380	(1)
Recording Your Broadcast	381	(2)
Replaying Your Broadcast	383	(2)
Scheduling a Live Broadcast	385	(2)
Rescheduling a Broadcast	387	(1)
Starting the Broadcast	387	(3)
Conducting the Broadcast	390	(1)
Ending the Broadcast	390	(1)
Using Interactive Online Meetings	390	(5)
Starting an Online Meeting	391	(1)
Joining an Online Meeting	392	(1)
Presenting Your Ideas	392	(1)
Using Online Chat and Whiteboards	393	(1)
Enabling Online Group Editing	394	(1)
Ending an Online Meeting	395	(1)
Scheduling an Online Meeting	395	(1)
Participating in Web Discussions	395	(3)
Starting a Web Discussion	396	(2)
Troubleshooting	398	(1)
Design Corner: Rehearsing for a Live Broadcast	398	(5)
VI Advanced PowerPoint
19 Integrating with Office 2003	403	(14)
Understanding Office Integration	404	(1)
Linking Office Objects	404	(4)
Using Paste Special to Create a Link	404	(1)
Updating Links	405	(1)
Maintaining links	406	(1)
Removing the Link Between Source and Target Files	407	(1)
Working with Embedded Office Objects	408	(3)
Embedding New and Existing Files	408	(3)
Using Word Tables	411	(1)
Inserting a Word Table	412	(1)
Using PowerPoint Presentations in Other Applications	412	(2)
Troubleshooting	414	(1)
Design Corner: Presenting with Embedded Objects	415	(2)
Before	415	(1)
After	416	(1)
20 Working with PowerPoint Macros	417	(12)
Understanding Macros	418	(1)
Creating a Macro	419	(3)
Recording a Macro	419	(1)
Creating a Macro in the Visual Basic Editor	420	(2)
Editing a Macro	422	(2)
Deleting a Macro	424	(1)
Running a Macro from the Toolbar	425	(1)
Troubleshooting	426	(1)
Design Corner: Using a Macro to Insert a Title	427	(2)
Before	428	(1)
After	428	(1)
21 Customizing PowerPoint	429	(44)
Customizing Toolbars	430	(12)
Displaying or Hiding Toolbars	430	(2)
Repositioning Toolbars	432	(2)
Adding and Removing Toolbar Buttons	434	(3)
Adding Commands to Menu Buttons	437	(1)
Modifying Toolbar Buttons	438	(3)
Creating a New Toolbar	441	(1)
Resetting the Toolbar	442	(1)
Customizing Menu Commands	442	(5)
Changing Menu Options	443	(2)
Creating a New Menu on the Menu Bar	445	(2)
Setting AutoCorrect Options	447	(6)
Customizing AutoCorrect Entries	448	(1)
Specifying AutoCorrect Exceptions	449	(1)
AutoFormatting As You Type	449	(3)
Setting Up Smart Tags	452	(1)
Setting PowerPoint Options	453	(10)
Setting View Options	454	(1)
Setting General Options	455	(1)
Setting Edit Options	456	(2)
Changing Print Options	458	(2)
Setting Save Options	460	(1)
Setting Security Options	461	(2)
Setting Spelling and Style Options	463	(1)
Setting Presentation Properties	463	(2)
Using Add-In Programs	465	(1)
Working with Slide Masters	466	(5)
Modifying the Slide Master	467	(2)
Modifying the Handout and Notes Masters	469	(2)
Troubleshooting	471	(1)
Design Corner: Modifying Menus and Toolbars	472	(1)
Before	472	(1)
After	472	(1)
22 Using PowerPoint's Foreign Language Capabilities	473	(8)
Understanding PowerPoint's Multiple Language Features	474	(1)
Understanding the Multilanguage Pack	474	(2)
Enabling Multiple Language Editing	476	(2)
Checking Spelling in Another Language	478	(1)
Removing a Language Pack	478	(1)
Troubleshooting	479	(2)
23 Troubleshooting PowerPoint	481	(10)
Dealing with Error Messages and Prompts	482	(1)
Resolving Problems	482	(5)
Display Problems	483	(1)
Printing Problems	484	(1)
Troubleshooting Problems with PowerPoint Features	485	(1)
Slideshow Problems	486	(1)
Running Detect and Repair	487	(4)
VII From Concept to Delivery
24 The Message-Scripting the Concept	491	(44)
Experiencing Ideas	492	(2)
Understanding the Process	492	(1)
Putting People First	492	(1)
Becoming a Visual Presenter	493	(1)
Making a Lasting Impression	494	(1)
Constructing the Argument	494	(22)
Establishing a Purpose	495	(5)
Capturing Ideas	500	(6)
Creating an Outline and Storyboard	506	(2)
Structuring Ideas into a Flowing Script	508	(5)
Using an Opening Hook	513	(1)
Allowing for Timely Grabs	514	(1)
Understanding Non-Linear Issues	515	(1)
Qualifying the Participants	516	(8)
Learning the Traits of the Presenter	517	(3)
Knowing the Particulars of the Audience	520	(2)
Understanding Filters	522	(2)
Assuring Consistency	524	(7)
Maintaining the Corporate Image	524	(1)
Using Portable Concepts	525	(2)
Providing "Do" and "Say" Scripts	527	(4)
Troubleshooting	531	(4)
25 The Media-Designing Visual Support	535	(48)
Bringing Your Story to life	536	(1)
Choosing a Medium for Your Message	536	(16)
Understanding Media Types	537	(11)
Working with Design Templates	548	(2)
Creating Handout Materials	550	(2)
Controlling Eye Movement	552	(14)
Establishing Anchors	553	(2)
Choosing Typefaces and Fonts	555	(3)
Using Builds and Overlays	558	(5)
Creating Emphasis	563	(3)
Using Color	566	(15)
Incorporating Symbols	566	(5)
Investigating Perception and Contrast	571	(5)
Understanding Background Colors and Emotions	576	(5)
Troubleshooting	581	(2)
26 The Mechanics of Form-Developing External Presentation Skills	583	(36)
Understanding the Outside	584	(2)
Conquering Fear	586	(6)
Attacking the Causes	586	(5)
Learning to Relax	591	(1)
Using Your Body	592	(18)
Positioning and Moving	593	(5)
Making Eye Contact	598	(2)
Using Gestures	600	(5)
Mastering the Lectern	605	(2)
Avoiding Problems	607	(3)
Using Your Voice	610	(7)
Breathing Properly	610	(2)
Phrasing and Pausing	612	(3)
Avoiding Vocal Problems	615	(2)
Troubleshooting	617	(2)
27 The Mechanics of Function-Developing Internal Presentation Skills	619	(24)
Putting Yourself First	620	(1)
Using Your Mind	620	(10)
Linking Intention to Content	621	(2)
Working with Detailed Data	623	(1)
Selecting Focal Points	624	(2)
Using Virtual Space	626	(1)
Handling Distractions	627	(3)
Using Your Heart	630	(9)
Understanding Motivation	631	(2)
Adding Stories and Personal Opinions	633	(2)
Using Humor	635	(2)
Developing Your Own Style	637	(2)
Troubleshooting	639	(4)
28 Techniques and Technicalities	643	(30)
Dealing with the Conditions	644	(1)
Dressing the Part	644	(5)
Focusing on the Face	645	(1)
Working with Accessories	646	(1)
Wearing Business Outfits	646	(2)
Choosing a Formality	648	(1)
Setting the Stage	649	(11)
Using Risers	649	(1)
Working with Lighting and Sound	650	(4)
Choosing a Display Screen	654	(2)
Deciding on Seating Arrangements	656	(4)
Using Technology	660	(11)
Handling Projectors	660	(2)
Working with Laptop Presentations	662	(3)
Incorporating Multimedia	665	(6)
Troubleshooting	671	(2)
29 Presenting in a Variety of Settings	673	(48)
Adapting to Everyday Environments	674	(1)
Getting Up Close and Personal	674	(15)
Understanding the Conference Room and U	675	(7)
Handling One-to-One Situations	682	(5)
Socializing Your Skills	687	(2)
Working in Remote Locations	689	(10)
Presenting Outdoors	689	(2)
Dealing with Extreme Conditions	691	(4)
Delivering Tradeshow Presentations	695	(4)
Picturing Yourself on TV	699	(18)
Playing to the Camera	700	(2)
Using Videoconferencing Technology	702	(12)
Interacting in a Visual World	714	(3)
Troubleshooting	717	(4)
A What's on the WOPR CD	721	(8)
What Is WOPR?	721	(8)
WOPR Commander	721	(1)
Enveloper	722	(1)
WorkBar	722	(1)
FileNew Pop-up	722	(1)
FloppyCopy	723	(1)
Lookup ZIP+4	723	(1)
Insert Picture	723	(1)
Task Pane Customizer	723	(1)
Image Extractor/Editor	724	(1)
Document Notes	724	(1)
Date and Time Tools	724	(1)
Pop-up Contacts List	724	(1)
QuickMarks	724	(1)
Show/Hide All	724	(1)
Formatting Toolbar	724	(1)
Module Tools	725	(1)
City2Airport Smart Tags	725	(1)
WOPR Updater!	725	(1)
LITTLE WOPRs library	725	(1)
Installing WOPR 2003	726	(1)
Security Considerations	727	(1)
Tech Support	728	(1)
Index	729