Absolute Beginner's Guide to Microsoft Office PowerPoint 2003

by Gilgen, Read

• ISBN13: 9780789729699
• ISBN10: 0789729695
• Edition: 1st
• Format: Paperback
• Copyright: 2003-09-12
• Publisher: Que Pub

Summary

& bull; This ABG is organized for the complete novice and those upgrading to Word from a previous version. & lt;br/ & gt; & bull; Author is a former academic trainer, is well versed in writing to the beginner market.

Author Biography

Read Gilgen has taught and written extensively on DOS, Windows, word processing, and presentation software since the early 1980s and has been writing for Que since 1991. He is director of Learning Support Services at the University of Wisconsin, where his primary interests are instructional and foreign language technology. He has recently taught advanced courses on PowerPoint in the United States and Japan. He is a contributing author to the PowerPoint sections of Que's Special Edition Using Office 97 and Special Edition Using PowerPoint 2000.

Table of Contents

Introduction	1	(7)
I Getting Started with PowerPoint	7	(56)
What's the Point?	9	(16)
What PowerPoint Does	10	(3)
Exploiting the Visual Side of Communication	11	(1)
Overcoming Linear Word Processing Concepts	12	(1)
Assessing the Power of PowerPoint	12	(1)
How Effective Is PowerPoint?	13	(2)
What's Behind an Effective Presentation	13	(1)
Can PowerPoint Make Presentations Less Effective?	14	(1)
PowerPoint in the Real World	15	(10)
Improving Business Presentations	15	(2)
Enhancing Teaching Presentations	17	(2)
Unique Uses for PowerPoint	19	(3)
What's New in PowerPoint 2003	22	(3)
PowerPoint QuickStart	25	(16)
Creating Your First Title Slide	26	(1)
Adding Slides	27	(3)
Working with PowerPoint Views	30	(2)
Moving from Slide to Slide	32	(1)
Understanding the Elements of a PowerPoint Slide	32	(6)
Choosing Design and Background Elements	33	(1)
Communicating by Using Objects	34	(1)
Organizing the Layout Structure	35	(2)
Adding Objects to Slides	37	(1)
Making a Presentation	38	(3)
Starting and Ending a Slide Show	39	(1)
Advancing Slides in a Slide Show	39	(2)
PowerPoint Basics	41	(22)
Finding Your Way Around the PowerPoint Screen	42	(5)
Exploring Menus and Toolbars	43	(1)
Understanding Task Panes	43	(2)
Using Context Menus	45	(1)
Finding Help	46	(1)
Starting with a Template	47	(6)
Using the AutoContent Wizard	47	(4)
Starting with a PowerPoint Design Template	51	(1)
Starting with a Blank Slide Show	52	(1)
Saving and Retrieving a PowerPoint Presentation	53	(3)
Saving a Presentation	53	(1)
Finding and Opening a Presentation	54	(2)
Printing Slides from a Presentation	56	(7)
Selecting a Printing Method	57	(3)
To Print or Not to Print?	60	(3)
II Creating Slide Show Content	63	(132)
Organizing a Presentation	65	(16)
Focusing on the Audience	66	(3)
What's the Purpose of the Presentation?	67	(1)
Determining What Text to Use	67	(1)
Using Appropriate Visual Material	68	(1)
Holding the Audience's Attention	69	(1)
Creating Content by Outlining	69	(9)
Organizing Textual Material in Outline Form	70	(3)
Editing Outline Material	73	(3)
Making Slides Readable	76	(2)
Importing Outline Material from Word	78	(1)
Using Slides from Another Slide Show	78	(3)
Working with Text Objects	81	(18)
Understanding PowerPoint Slide Layers and Objects	82	(1)
Creating Title Boxes	82	(3)
Adding, Editing, and Formatting Text	83	(1)
Moving and Sizing Title Boxes	84	(1)
Working with Bullet Boxes	85	(6)
Customizing Bullets	86	(3)
Turning Off Bullets	89	(1)
Animating Bullets with Preset Animations	89	(2)
Using the Spelling Checker	91	(2)
Using the Style Checker	93	(1)
Inserting Text Boxes	93	(6)
Creating and Positioning Text Boxes	93	(1)
Rotating Text	94	(1)
Copying Text Boxes	95	(2)
Changing Text Box Attributes	97	(2)
Working with Graphic Objects	99	(24)
Inserting Clip Art	100	(13)
Finding Images by Using the Clip Organizer	101	(3)
Using Images from the Clip Organizer	104	(1)
Modifying Clip Art	105	(5)
Combining Clip Art and Other Objects	110	(3)
Inserting Bitmap Images	113	(8)
Understanding Bitmap Images	114	(1)
Inserting Images from Files	114	(1)
Acquiring Images	115	(5)
Using the Picture Toolbar to Modify Bitmap Images	120	(1)
Saving Images Created in PowerPoint	121	(2)
Creating Drawing Objects	123	(18)
Using the Drawing Toolbar	124	(1)
Adding Lines, Closed Shapes, and AutoShapes	125	(5)
Adding Rectangles and Ovals	125	(1)
Adding Lines and Arrows	126	(1)
Adding AutoShapes	127	(2)
Adding Text to AutoShapes	129	(1)
Adding Action Buttons	130	(1)
Modifying and Formatting Shapes	130	(6)
Using Basic Shape Formatting	130	(2)
Using Gradient Shading	132	(3)
Exploring Special Effects	135	(1)
Combining Shapes and Other Objects	136	(2)
Using WordArt Objects	138	(2)
Saving Drawing Images Created in PowerPoint	140	(1)
Organizing Information by Using Tables	141	(18)
Inserting a Table in PowerPoint	142	(4)
Creating a Standard Table	142	(3)
Adding Text and Graphic Objects to a Table	145	(1)
Formatting Tables	146	(7)
Understanding the Structure of Tables	146	(1)
Using the Tables and Borders Toolbar	147	(1)
Adjusting Columns and Rows	147	(2)
Splitting and Merging Cells	149	(2)
Modifying Borders, Lines, and Backgrounds	151	(2)
Drawing a Custom Table	153	(2)
Importing Tables from Word or Excel	155	(4)
Presenting Numbers by Using Data Charts	159	(18)
Inserting a Data Chart	160	(2)
An Overview of the Microsoft Graph Program	162	(1)
Understanding Chart Types and Purposes	162	(3)
Entering Chart Data	165	(3)
Modifying Chart Elements	168	(7)
Exploring Special Chart Formatting Options	174	(1)
Working with Charts As Objects	175	(2)
Using Diagrams and Organization Charts	177	(18)
Adding a Diagram	178	(7)
Understanding Diagram Types and Purposes	179	(1)
Adding and Organizing Diagram Information	180	(2)
Formatting Diagram Elements	182	(3)
Inserting an Organization Chart	185	(10)
Understanding How an Organization Chart Is Organized	186	(1)
Entering Organization Chart Data	187	(1)
Modifying Organization Chart Elements	188	(2)
Formatting Organization Chart Elements	190	(5)
III Making the Slide Show Active and Interactive	195	(42)
Animating Slide Show Objects	197	(24)
Understanding What Animation Can Do	198	(1)
Using Preset Animation Schemes	199	(2)
Choosing Slide Transitions	201	(2)
Creating Custom Animations	203	(18)
Animating Bullets	203	(6)
Previewing Custom Animations	209	(1)
Using Sound Effects	210	(1)
Animating Graphic and Text Objects	211	(1)
Customizing Animation Order and Timing	212	(5)
Animating Charts and Diagrams	217	(4)
Letting Action Settings Work for You	221	(16)
Using PowerPoint to Launch Actions	222	(2)
Creating Slide Navigation Tools	222	(1)
Launching Other Programs	223	(1)
Linking to the Internet	223	(1)
Adding Action Settings to PowerPoint Objects	224	(4)
Creating and Modifying Action Buttons	228	(1)
Using Hyperlinks	229	(5)
Creating Text-Based Hyperlinks	229	(2)
Creating Invisible Links	231	(3)
Creating a Nonlinear Presentation	234	(3)
IV Preparing and Presenting the Slide Show	237	(66)
Preparing a Slide Show for Presentation	239	(14)
Using the Slide Sorter	240	(3)
Hiding Slides	243	(1)
Changing Slide Transitions	244	(3)
Changing Slide Backgrounds	247	(3)
Creating Speaker Notes	250	(1)
Creating Custom Slide Shows	251	(2)
Preparing to Make a Presentation	253	(18)
Playing a Slide Show	254	(9)
Setting Up a Slide Show	254	(2)
Navigating a Slide Show	256	(2)
Using Screen and Pointer Options	258	(3)
Using Easy Keyboard Shortcuts	261	(2)
Rehearsing a Presentation	263	(1)
Exploring Contingency Options	264	(7)
Packaging a Presentation for a CD	265	(2)
Preparing Overhead Transparencies	267	(1)
Using Handouts	268	(3)
Making a Presentation	271	(18)
Preparing the Room	272	(3)
How's the Lighting?	272	(2)
Adjusting Seating	274	(1)
Determining the Speaker Location	274	(1)
Preparing the Equipment	275	(9)
Setting Up the Computer	275	(3)
Understanding the Projector	278	(4)
Working with a Remote-Controlled Mouse	282	(1)
Using a Laser Pointer	283	(1)
Choreographing Speaker/Audience Interaction	284	(3)
Using Speaker Notes	284	(2)
Moving Around While Presenting	286	(1)
Handling Unexpected Problems	287	(2)
Learning the Elements of Effective Presentations	289	(14)
Understanding an Audience	290	(2)
Getting the Content Right	292	(1)
Capturing and Maintaining Interest	293	(1)
Making Color, Font, and Font Size Work for You	294	(5)
Getting Results from a Presentation	299	(4)
V Making the Slide Show Available in Print and on the Web	303	(32)
Printing a Presentation	305	(14)
Printing Slides	306	(4)
Printing Notes	310	(3)
Creating Handouts	313	(2)
Creating Overhead Transparencies or Film Slides	315	(4)
Publishing to the Web	319	(16)
What Is a Web-Based Presentation?	320	(1)
Modifying a Presentation for the Web	321	(5)
Explanation	322	(2)
Navigation	324	(1)
Fancy Features	325	(1)
Working with Hyperlinks	326	(1)
Saving a Presentation As a Web Page	326	(6)
Transferring a Web Page to a Web Server	332	(3)
VI Beyond the Basics	335	(52)
Adding Multimedia Elements	337	(20)
Understanding the Uses for Multimedia	338	(1)
Adding Sound Objects	339	(6)
Adding Video Objects	345	(2)
Using PowerPoint As a Multimedia Manager	347	(10)
Making Sure You Have the Proper Equipment	347	(1)
Checking the Hardware and Software	348	(1)
Getting Materials into Digital Format	349	(4)
Using Player Controls	353	(4)
Customizing PowerPoint	357	(18)
Creating Custom Templates	358	(6)
Downloading Design Templates from the Internet	358	(2)
Creating Design Templates	360	(4)
Setting PowerPoint Options	364	(7)
Setting View Options	364	(1)
Setting General Options	365	(1)
Setting Edit Options	365	(1)
Setting Print Options	366	(1)
Setting Save Options	366	(1)
Setting Security Options	367	(1)
Setting Spelling and Style Options	368	(2)
Setting AutoCorrect Options	370	(1)
Customizing Toolbars and Menus	371	(4)
Customizing Toolbar Locations	371	(1)
Customizing Menus	371	(4)
Looking Beyond the Basics	375	(12)
A Survey of Advanced PowerPoint Features	376	(6)
Online Meeting Services	376	(1)
Research Services	377	(1)
Special Characters	378	(2)
Features That Automate Difficult or Tedious Tasks	380	(2)
Add-ins	382	(1)
Commercial Programs and Services	382	(1)
Additional Resources	382	(5)
Advanced Topic Books	383	(1)
Presentations Magazine	383	(1)
Microsoft's PowerPoint Newsgroup	383	(4)
Index	387