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9780470963807

The Business of Event Planning : Behind-the-Scenes Secrets of Successful Special Events

by
  • ISBN13:

    9780470963807

  • ISBN10:

    0470963808

  • Format: eBook
  • Copyright: 2010-05-01
  • Publisher: Wiley
  • Purchase Benefits
List Price: $39.95
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Summary

Event planning is like performing a high-wire act without a safety net. Once your event starts, there are no second chance. It is all done in one take, and there are no dress rehearsals. You cannot predict how your guests and suppliers will interact and react when you bring them together, but you can organize, plan, and be prepared for the unexpected.

The Business of Event Planning covers all the behind-the-scenes aspects of special events, whether it's an event for thousands or a handful of guests. Before any thought is given to the timing or location of the event, before the menus are selected and the decor designed, there are strategic objectives to be determined, proposals to be written, fees and contracts to be negotiated, and saftey issues to be considered.

The Business of Event Planning helps event planners and their clients produce outstanding events that meet and exceed both client and guest expectations, by going beyond the details of the event itself. This book explains every aspect of the business and the strategy behind successful events. Its comprehensive coverage includes: *How to prepare winning proposals, and how to understand them if you're the client. *How to determine management fees and negotiate contracts. *The safety issues that every event planner needs to take into consideration. *Designing events in multicultural settings. *New technology that makes operations more efficient (such as online registration and response management, database project management tools, videoconferencing and virtual meetings, and more). *Practical tools such as sample letters of agreement, sample layouts for client proposals, forms, tips, and checklists. *A detailed case study that runs throughout the book-- one company that is organizing two very different events. *Features a companion website with forms from the book, as well as additional material. Visit www.wiley.ca/go/event_planning.

The Business of Event Planning provides indispensable tools and strategies for anyone who has to plan an event: *Professional event and meeting planners—seasoned veterans or beginners *Clients who are dealing with planners, suppliers, and consultants *Public relations and communications companies *Marketing and corporate communications professionals *Fundraisers and not-for-profit organizations *Professionals and students in the hospitality and entertainment industries

Table of Contents

Preface
Acknowledgements
The Strategic Planning of Event Design
External Objectives
Internal Objectives
Day One Client Itinerary
Day Two Client Itinerary
Day Three Client Itinerary
Day Four Client Itinerary
Day Five Client Itinerary
Day Six Client Itinerary
Day Seven Client Itinerary
Preparing the Proposal
The Proposal Request
The Qualification Meeting
The Proposal
Proposal Preparation: The Initial Steps
Making Contact With Key Suppliers
Proposal Preparation
The Body of the Proposal
Cover Letter
Destination Review
Transportation Requirements
Hotel Information
Day-by-Day Detailed Itinerary
Grid
Cost Summary Sheet
Detailed Program Inclusions
Program Options and Enhancements
Company Profile
References
Backup Material
Bringing It All Together
Management Fees
Four Types of Fees
Contractual Negotiations With Suppliers
Negotiating With Suppliers
Client Contracts
The Three Rules of Contracts
Areas Covered in the Client Contract
Payment
Liability and Responsibility
Dates and Other Details
Food and Beverage Hazards
Technical Riders and Other Requirements
Doing Your Homework
Safety and Security
Travel Information
Checklists for Out of Town Events
Ensuring Client Safety
Other Safety Issues
New Areas of Consideration for Safety and Security
Event Planning Technology Tools and Emerging Trends
Event Planning Technology Options
Multicultural and Foreign Event Planning
Local Customs, Protocol and Etiquette
Religious Beliefs
Local Cultural and Political Matters
Event and Program Branding
Establishing a Brand
The Branded Image
Program Branding
The Branding Commitment
Protecting the Client's Image and Standards
Conclusion
Appendix
Sample Proposal/Senior Management
Sample Proposal/Incentive Sales Group
Index
Table of Contents provided by Publisher. All Rights Reserved.

Supplemental Materials

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