Early Childhood Director's Model Letter Kit: Over 240 Letters, Memos, Forms and More for Every Aspect of Your Job

by Watkins, Kathleen P.

• ISBN13: 9780130926494
• ISBN10: 0130926493
• Format: Hardcover
• Copyright: 2002-04-01
• Publisher: Pearson P T R

Summary

For all early childhood and preschool directors, here is a super collection of over 240 model letters, memos, forms, and certificates for almost every conceivable situation encountered in your child care center -- right at your fingertips when you need them! This comprehensive time-saver helps you write effective, on-target correspondence while meeting the daily demands of your busy job. What's more, all of the letters are presented in a ready-to-use, fill-in-the-blank format. Simply insert specific names, dates, and places or use the accompanying CD-ROM to quickly customize any letter to fit any situation or need. Book jacket.

Author Biography

Kathleen Pullan Watkins, Ed.D., has worked as a teacher and director of many child care programs, and as a teacher trainer for more than twenty years Lucius Durant, Jr., M.Ed., has served in a full range of teaching and administrative positions in the early childhood field

Table of Contents

About This Kit	v
Section One Letters to Parents and Other Primary Caretakers
Welcome Back to School	3	(2)
Parent-Center Contract for Services	4	(1)
Introduction to Parents' Handbook	5	(1)
Welcome to a New Family	6	(1)
First-Week-of-School Schedule	7	(1)
Supplies for School	8	(1)
Bus Service	9	(1)
Health Information Records	10	(1)
Parent Volunteer Questionnaire	11	(1)
Supporting the Curriculum	12	(1)
Appropriate Clothing for School	13	(1)
Change of Clothing	14	(1)
Lunches and Snacks Brought from Home	15	(1)
Child Drop-Off/Pickup Safety	16	(1)
Medications Policy	17	(1)
Permission for Special Services	18	(1)
Center Newsletter	19	(1)
Center Visitors/Observations	20	(1)
Permission for Photographs/Videotaping	21	(1)
Notice of Tests	22	(1)
Results of Standardized Tests	23	(1)
Parent-Teacher Conferences	24	(1)
Home Visits	25	(1)
School Picture Day	26	(1)
Child Progress Reports	27	(17)
Child Progress Report: Toddler Level	28	(8)
Child Progress Report: Preschool Level	36	(8)
Reminder about Policy: Fees	44	(1)
Reminder about Policy: Missing Records	45	(1)
Reminder about Policy: Sick Child	46	(1)
Reminder about Policy: Lateness	47	(1)
Reminder about Policy: Emergency Contacts	48	(1)
Reminder about Policy: Advising Center of Custody Change	49	(1)
Reminder about Policy: Change of Address/Telephone Number	50	(1)
Congratulations: Birth of a Child	51	(1)
Congratulations: Family Wedding	52	(1)
Congratulations: Adoption of a Child	53	(1)
Condolence	54	(1)
Request for Support: Field Trip	55	(1)
Request for Support: Materials	56	(1)
Parent Conflict with Staff Member	57	(1)
Thank-You for Information about a Child	58	(1)
Thank-You to Field-Trip Volunteer	59	(1)
Thank-You for Donation of Materials	60	(1)
Thank-You for Assistance with Home-School Event	61	(1)
Concern for Child: Change in Behavior	62	(1)
Concern for Child: Identifying Special Needs	63	(1)
Trip Permission	64	(1)
Invitation to Event: Parents' Meeting	65	(1)
Invitation to Event: Thanksgiving Feast	66	(1)
Invitation to Event: July 4th Picnic	67	(1)
Invitation to Event: Graduation Ceremony	68	(2)
Invitation to Event: Graduation Ceremony Announcement	69	(1)
Invitation to Event: Grandparents' Day	70	(1)
Shared Information	71	(1)
Child Update #1	72	(1)
Child Update #2	73	(1)
Farewell to Family	74	(1)
Date Due: Child's Annual Physical	75	(1)
Date Due: Field-Trip Fee	76	(1)
Dismissal from the Program	77	(1)
Report of an Accident	78	(1)
Report of an Incident	79	(1)
Parent of the Month	80	(5)
Parent-of-the-Month Certificate	81	(1)
Parent-Volunteer Certificate	82	(3)
Section Two Letters and Certificates for Children
Welcome to School	85	(1)
Happy Birthday	86	(2)
Happy-Birthday Certificate	87	(1)
Sick Child	88	(1)
New Brother or Sister	89	(3)
Big-Brother Certificate	90	(1)
Big-Sister Certificate	91	(1)
Improved Behavior	92	(1)
Helpful to Other Children	93	(2)
Good-Friend Certificate	94	(1)
Changing Schools	95	(1)
Going to Kindergarten	96	(2)
Preschool-Graduate Certificate	97	(1)
Parent's Graduation	98	(1)
Helper Award	99	(4)
Helper-of-the-Month Certificate	100	(3)
Section Three Letters to Teachers and Staff
Welcome Back to School	103	(1)
Introduction to Staff Handbook	104	(1)
Open House	105	(1)
Thank-You for Your Resume	106	(1)
Job Denial	107	(1)
More Information Needed	108	(1)
Hiring Staff	109	(2)
Sample Staff Contract	110	(1)
Policy Memorandum #1: Staff Dress Code	111	(1)
Policy Memorandum #2: Staff Attendance	112	(1)
Policy Memorandum #3: Relationships with Parents	113	(1)
Policy Memorandum #4: Staff Relationships	114	(1)
Policy Memorandum #5: Child-Discipline Policies	115	(1)
Policy Memorandum #6: Emergency Center Closings	116	(1)
Policy Memorandum #7: Morning Health Checks	117	(1)
Policy Memorandum #8: Weekly Curriculum Planning	118	(2)
Activity Plan Sheet	119	(1)
Policy Memorandum #9: Biweekly Staff Meetings	120	(1)
Policy Memorandum #10: Upcoming Teacher Inservice	121	(1)
Policy Memorandum #11: Mainstreamed Children	122	(1)
Policy Memorandum #12: Field Trips	123	(1)
Policy Memorandum #13: Accident Reports	124	(2)
Accident Report Form	125	(1)
Policy Memorandum #14: Use of Center Telephones	126	(1)
Policy Memorandum #15: Standardized Testing	127	(1)
Policy Memorandum #16: Observations of Children	128	(4)
Observation of Psychosocial Development: Infant Level	129	(1)
Observation of Cognitive Development: Toddler Level	130	(1)
Observation of Physical Development: Preschool Level	131	(1)
Policy Memorandum #17: Bulletin Boards/Classroom Displays	132	(1)
Policy Memorandum #18: Classroom Cleanliness	133	(1)
Policy Memorandum #19: Emergency Evacuation Plan	134	(1)
Policy Memorandum #20: Working with Volunteers	135	(1)
Policy Memorandum #21: Home-School Meetings	136	(1)
Policy Memorandum #22: Parent-Teacher Conferences	137	(3)
Parent-Teacher Conference Sign-Up Sheet	138	(1)
Parent-Teacher Conference Record	139	(1)
Policy Memorandum #23: Home Visits	140	(3)
Home-Visits Scheduling Form	141	(1)
Record of Home Visit	142	(1)
Policy Memorandum #24: Daily Schedule for Children	143	(1)
Policy Memorandum #25: Developmentally-Appropriate Curriculum	144	(1)
Policy Memorandum #26: Handling of Children's Snacks and Mealtimes	145	(1)
Policy Memorandum #27: Individual in Charge During Director's Absence	146	(1)
Policy Memorandum #28: Ordering of Classroom Supplies	147	(1)
Policy Memorandum #29: Staff Observations and Evaluations	148	(4)
Child-Care Center Classroom Staff Observation	149	(1)
Child-Care Center Staff Evaluation	150	(2)
Policy Memorandum #30: Staff Break Times	152	(1)
Policy Memorandum #31: Change in Staff Insurance Coverage	153	(1)
Policy Memorandum #32: Playground Supervision	154	(1)
``Back to Sleep'' Reminder	155	(1)
Condolence	156	(1)
Encouragement at a Difficult Time	157	(1)
Congratulations for Degree Earned	158	(1)
Coping with Problems: Conflict with a Family	159	(1)
Coping with Problems: Chronic Lateness	160	(1)
Coping with Problems: Conflict Between Staff	161	(1)
Coping with Problems: Child-Abuse Allegation	162	(1)
Coping with Problems: Work Suspension	163	(1)
Coping with Problems: Warning Regarding Staff Inappropriate Behavior	164	(1)
Coping with Problems: Dismissal of a Staff Member	165	(1)
Worker's Compensation Claim	166	(1)
Tuition Assistance Plan	167	(1)
Appreciation for a Job Well Done	168	(1)
Reference	169	(1)
As You Move On	170	(1)
As You Retire	171	(1)
Award Announcement	172	(5)
Teacher-of-the-Month Certificate	173	(1)
Staff-Member-of-the-Month Certificate	174	(3)
Section Four Letters to Board and Community Members
Invitation to Join Center's Advisory Board	177	(1)
Thank-You for Agreeing to Join Board	178	(1)
Notice of Advisory Board Meeting	179	(1)
Request for Advisory Board Feedback	180	(1)
Retiring Advisory Board Member	181	(1)
Center Director's Acceptance of Community Board Position	182	(1)
Center Director's Declining Community Board Position	183	(1)
Soliciting Volunteers	184	(1)
Request for Volunteer Information	185	(1)
Notice of Volunteer Training	186	(1)
Volunteer Guidelines	187	(1)
Volunteer Evaluation	188	(2)
Retiring Volunteer	190	(1)
Fundraising Activity: Book Fair	191	(1)
Fundraising Activity: Bake-Sale Press Release	192	(1)
Visit to Elementary School	193	(1)
Visit to Kindergarten Classroom	194	(1)
Thank-You to Kindergarten Class	195	(1)
Request Visit from Kindergarten Teacher	196	(1)
Thank-You to Kindergarten Teacher	197	(1)
Request to Representative for Support of Child-Care Legislation	198	(1)
Thank-You for Supporting Child-Care Legislation	199	(1)
Request for RFP Package	200	(1)
Requesting Further Information about a Grant	201	(1)
Cover Letter for Grant Application	202	(1)
Request for Donation: Materials	203	(1)
Request for Donation: Funds	204	(1)
Request for Donation: Services	205	(1)
Thank-You for Donated Materials	206	(1)
Invitation to Alumni Families Event	207	(1)
Keeping Track of Alumni Families	208	(1)
Program Update for Alumni Families	209	(1)
Letter to the Editor #1	210	(1)
Letter to the Editor #2	211	(1)
Arranging Field Visit to Community Site	212	(1)
Thank-You for Visit to Community Site	213	(1)
Notice of Event: Thanksgiving Feast	214	(1)
Notice of Event: July 4th Picnic	215	(1)
Notice of Event: Spring Fashion Show	216	(1)
. Notice of Event: Center Read-In	217	(1)
Early Childhood Centers: Joint Field Trip	218	(1)
Early Childhood Centers: Staff-Exchange Program	219	(1)
Early Childhood Centers: Dual Inservice	220	(1)
Early Childhood Centers: Participation in Conference Workshop	221	(1)
Membership in Early Childhood Organization	222	(1)
Advertisement: Center Director	223	(1)
Advertisement: Lead Teacher	224	(1)
Advertisement: Teacher's Aide	225	(1)
Receipt of NAEYC Accreditation	226	(1)
Community Evaluation	227	(1)
Arranging Library Visit	228	(1)
Child-Care Needs Assessment	229	(4)
Center Newsletter	230	(1)
Annual Report	231	(2)
Child-Care Hero Award	233	(6)
Child-Care Hero Certificate	234	(1)
Advisory Board Member Certificate	235	(1)
Child-Care Volunteer Certificate	236	(3)
Section Five Letters to Consultants and Contractors
Seeking Special Services: Psychologist	239	(1)
Seeking Special Services: Audiologist	240	(1)
Seeking Special Services: Pediatric Dental Services	241	(1)
Seeking Special Services: Pediatric Support	242	(1)
Seeking Special Services: Speech Therapist	243	(1)
Seeking Special Services: Family Therapist	244	(1)
Seeking Special Services: Drug and Alcohol Counseling	245	(1)
Consultant: Seeking Information about	246	(1)
Consultant: Fire Safety	247	(1)
Consultant: Program Evaluator	248	(1)
Consultant: Modifying Classroom Environment	249	(2)
Sample Contract	250	(1)
Consultant: Introducing New Curriculum	251	(1)
Consultant: Computer Installation/Training	252	(1)
Consultant: Demonstration of Software	253	(1)
Consultant: Visiting College Representative	254	(1)
Consultant: Director Seeking Consulting Work	255	(1)
Consultant: Director's Response to Consulting Request	256	(2)
Director's Contract to Act as Consultant	257	(1)
Inservice Training: Behavior Management	258	(1)
Inservice Training: Child Health and Safety	259	(1)
Inservice Training: Math Workshop	260	(1)
Inservice Training: Child Development	261	(1)
Inservice Training: Child Development Associate Credentialing	262	(1)
Third-Party Payment for Staff College Tuition	263	(1)
Architect: Building New Classroom Space	264	(1)
Landscaper: Request for Bid	265	(1)
Plumber: Unreasonable Estimate	266	(1)
Electrician: Reasonable Estimate---Commence Work	267	(1)
Food Service: Order Enclosed	268	(1)
Food Service: Items Missing from Order	269	(1)
Children's Equipment Supplier: Demand for Refund	270	(1)
Children's Equipment Supplier: Thank-You for Good Service	271	(1)
Electrician: Displeased with Results of Work	272	(1)
Mason: Repair of Center's Sidewalks	273	(1)
Veterinarian: Care of Center's Pets	274	(1)
Department of Public Health: Checks for Lead Paint	275	(1)
Child-Care Licensing	276	(1)
Worker's Compensation Insurance	277	(1)
Request for Information About Liability Insurance	278	(1)
Send Representative Regarding Property Insurance	279	(1)
Policy for Staff Health Insurance	280	(1)
Problem with Staff Health-Insurance Claim	281	(2)
Bibliography	283