Essential Tips for Organizing Conferences and Events

by Campbell, Fiona

• ISBN13: 9780203416532
• ISBN10: 0203416538
• Copyright: 2004-01-01
• Publisher: Taylor & Francis

Summary

Featuring a wealth of practical tips, action checklists, case studies, useful sample material and templates, this book provides organizers with the knowledge necessary to plan and run successful conferences and training events.

Author Biography

Fiona Campbell, Alison Robinson, Sally Brown and Phil Race have extensive experience of organizing all kinds of events and conferences around the world, and all are actively involved in staff development

Table of Contents

Preface	p. vii
Acknowledgements	p. ix
Initiating the event: early decisions	p. 1
Why are you planning a conference or event?	p. 1
Choosing themes	p. 2
Intended conference outcomes	p. 4
Choosing the right type of event	p. 7
What sort of event are you planning?	p. 7
When is a conference the best choice?	p. 10
One-day events	p. 11
Half-day events	p. 15
Awards ceremonies	p. 17
Launch events	p. 19
Choosing the right inputs for your event	p. 23
Keynotes	p. 23
Plenary sessions	p. 31
Workshops and presentations	p. 33
Discussion sessions	p. 36
Networking sessions	p. 38
Poster exhibitions	p. 39
Commercial exhibitions	p. 42
Early planning	p. 47
When your event will be held	p. 47
Choosing your venue	p. 49
Convening your team	p. 53
Leading a conference team	p. 55
Developing your project plan	p. 57
Costing the event	p. 58
Marketing	p. 61
Promoting your event	p. 63
Sponsorship	p. 66
Detailed planning	p. 69
Timetable overview	p. 69
Planning for contingencies	p. 71
Social programme	p. 75
Delegate (delicate?) issues	p. 78
Food for thought	p. 83
Designing your handbook, and session options	p. 88
Administration: time and motion	p. 91
Managing the event	p. 95
Keeping things going	p. 95
Reception and registration	p. 97
Technical support	p. 102
Following up an event	p. 107
Evaluating your event	p. 107
Disseminating the outcomes of your event	p. 109
Planning for your next event	p. 111
Resources	p. 115
A checklist for presenters	p. 115
Guidelines for workshop facilitators	p. 117
Chairing a presentation: some guidelines	p. 125
Templates	p. 127
Conference session proposal form	p. 127
Conference booking form	p. 132
Exhibitor's booking form	p. 136
Invitation to conference keynote presenter	p. 138
Letter to prospective authors	p. 139
Session reviewer guidelines	p. 140
Rejection letter	p. 141
Medical details form	p. 142
Conference evaluation form	p. 143
Certificate of attendance	p. 145
Event manager's checklist	p. 145
Index	p. 149
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