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Dr. Robert T. Grauer, Creator of the Exploring Series
Bob Grauer is an Associate Professor in the Department of Computer Information Systems at the University of Miami, where he is a multiple winner of the Outstanding Teaching Award in the School of Business, most recently in 2009. He has written numerous COBOL texts and is the vision behind the Exploring Office series, with more than three million books in print. His work has been translated into three foreign languages and is used in all aspects of higher education at both national and international levels. Bob Grauer has consulted for several major corporations including IBM and American Express. He received his Ph.D. in operations research in 1972 from the Polytechnic Institute of Brooklyn.
Keith Mast, Access Author
Keith A. Mast develops a wide range of Access applications that solve challenging business problems and
improve efficiency. His solutions help businesses and organizations in manufacturing, pharmaceutical,
financial services, and agriculture, among other industries. Clients include Visible Filing Concepts, Inc.;
Moyer’s Chicks, Inc.; Marcho Farms, Inc.; TCM America, Inc.; LANsultants, Inc.; Spector, Roseman,
Kodroff, & Willis, PC; Heinz, Inc.; DuPont; and Sony Entertainment. He is an adjunct faculty member at Montgomery County Community College, Blue Bell, Pennsylvania, continuing his long-standing love of teaching and exemplified by his prior experience as a high school teacher, business school instructor, and Access seminar leader.
Keith promotes the ethical standards of the consulting profession both in how Mast Consulting, LLC deals with its clients and as an active volunteer leader of the Independent Computer Consultants Association of the Delaware Valley.
Keith resides in Norristown, PA, a suburb of Philadelphia. In his free time, he enjoys biking, running,
kayaking, ballroom dancing, and being in nature. For more information, visit him on Facebook, LinkedIn, or at www.keithmast.com.
Mary Anne Poatsy, Series Editor
Mary Anne is a senior faculty member at Montgomery County Community College, teaching various
computer application and concepts courses in face-to-face and online environments. She holds a B.A.
in psychology and education from Mount Holyoke College and an M.B.A. in finance from Northwestern
University’s Kellogg Graduate School of Management.
Mary Anne has more than 12 years of educational experience. She is currently adjunct faculty at
Gwynedd-Mercy College and Montgomery County Community College. She has also taught at Bucks
County Community College and Muhlenberg College, as well as conducted professional training. Before
teaching, she was vice president at Shearson Lehman in the Municipal Bond Investment Banking
Department.
Dr. Lynn Hogan, Office Fundamentals and File Management and
Windows 7 Author
Lynn Hogan has taught in the Computer Information Systems area at Calhoun Community College for
29 years. She is the author of Practical Computing and has contributed chapters for several computer
applications textbooks. Primarily teaching in the areas of computer literacy and computer applications,
she was named Calhoun’s outstanding instructor in 2006. She received an M.B.A. from the University of
North Alabama and a Ph.D. from the University of Alabama. Lynn resides in Alabama with her husband
and two daughters.
OFFICE FUNDAMENTALS AND FILE MANAGEMENT
CHAPTER ONE ¿ Office Fundamentals and File Management
CASE STUDY: RAILS AND TRAILS
OBJECTIVES
FILES AND FOLDERS
Using Windows Explorer
Working with Folders and Files
Selecting, Copying, and Moving Multiple Files and Folders
HANDS-ON EXERCISE 1: Files and Folders
MICROSOFT OFFICE SOFTWARE
Identifying Common Interface Components
Getting Office Help
HANDS-ON EXERCISE 2: Microsoft Office Software
BACKSTAGE VIEW TASKS
Opening a File
Printing a File
Closing a File and Application
HANDS-ON EXERCISE 3: Backstage View Tasks
HOME TAB TASKS
Selecting and Editing Text
Using the Clipboard Group Tasks
Using the Editing Group Tasks
HANDS-ON EXERCISE 4: Home Tab Tasks
INSERT TAB TASKS
Inserting Objects
REVIEW TAB TASKS
Reviewing a File
PAGE LAYOUT TAB TASKS
Changing Page Settings
HANDS-ON EXERCISE 5: Tasks on the Insert Tab, Page Layout Tab, and Review Tab
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
MICROSOFT OFFICE ACCESS 2010
CHAPTER ONE ¿ Introduction to Access
CASE STUDY: MANAGING A BUSINESS IN THE GLOBAL ECONOMY
OBJECTIVES
DATABASES ARE EVERYWHERE!
Navigating Among the Objects in an Access Database
Understanding the Difference Between Working in Storage and Memory
Practicing Good Database File Management
Backing Up, Compacting, and Repairing Access Files
HANDS-ON EXERCISE 1: Databases Are Everywhere!
FILTERS, SORTS, AND ACCESS VERSUS EXCEL
Creating Filters
Sorting Table Data on One or More Fields
Knowing When to Use Access or Excel to Manage Data
HANDS-ON EXERCISE 2: Filters, Sorts, and Access Versus Excel
RELATIONAL DATABASE
Using the Relationships Windows
Understanding Relational Power
HANDS-ON EXERCISE 3:
Relational Database
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER TWO ¿ Relational Databases and Queries
CASE STUDY: BANK AUDITOR UNCOVERS MIDHANDLED
FUNDS
OBJECTIVES
TABLE DESIGN, PROPERTIES, VIEWS, AND WIZARDS
Designing Data
Creating Tables
HANDS-ON EXERCISE 1: Table Design, Properties, Views, and Wizards
MULTIPLE TABLE DATABASES
Understanding Table Relationships
Sharing Data with Excel
Establishing Table Relationships
HANDS-ON EXERCISE 2: Multiple Table Databases
SINGLE-TABLE QUERIES
Creating a Single-Table Query
Specifying Criteria for Different Data Types
Copying and Running a Query
Using the Query Wizard
HANDS-ON EXERCISE 3: Single-Table Queries
MULTI-TABLE QUERIES
Creating a Multi-Table Query
Modifying a Multi-Table Query
HANDS-ON EXERCISE 4: Multi-Table Queries
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER THREE ¿ Customize, Analyze, and Summarize Query Data
CASE STUDY: HOUSING SLUMP MEANS OPPORTUNITY
FOR COLLEGE STUDENTS
OBJECTIVES
CALCULATIONS, EXPRESSIONS, AND FUNCTIONS
Understanding the Order of Operations
Creating a Calculated Field in a Query
HANDS-ON EXERCISE 1: Calculations, Expressions, and Functions
EXPRESSION BUILDER, FUNCTIONS, AND DATE ARITHMETIC
Creating Expressions with the Expression Builder
Using Built-In Functions in Access
Performing Date Arithmetic
HANDS-ON EXERCISE 2: Expression Builder, Functions, and Date Arithmetic
AGGREGATE FUNCTIONS
Adding Aggregate Functions to Datasheets and Queries
HANDS-ON EXERCISE 3: Aggregate Functions
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER FOUR ¿ Creating and Using Professional Forms and Reports
CASE STUDY: COFFEE SHOP STARTS NEW BUSINESS
OBJECTIVES
FORM BASICS
Creating Forms Using the Form Tools
Modifying a Form
Sorting Records in a Form
HANDS-ON EXERCISE 1: Form Basics
FORM SECTIONS, VIEWS, AND CONTROLS
Identifying Form Sections
Revising Forms Using Form Views
Identifying Control Types in Forms
HANDS-ON EXERCISE 2: Form Sections, Views, and Controls
REPORT BASICS
Creating Reports Using Report Tools
Modifying a Report
Sorting Records in a Report
HANDS-ON EXERCISE 3: Report Basics
REPORT SECTIONS, VIEWS, AND CONTROLS
Identifying Report Sections
Revising Reports Using Report Views
Identifying Control Types in Reports
HANDS-ON EXERCISE 4: Report Sections, Views, and Controls
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER FIVE ¿ PivotTables and PivotCharts
CASE STUDY: RETAINING EMPLOYEES IN TOUGH TIMES
OBJECTIVES
DATA MINING WITH PIVOTTABLES
Creating a PivotTable
Adding Aggregate Functions to a PivotTable
Modifying a PivotTable
HANDS-ON EXERCISE 1: Data Mining with PivotTables
CHARTS CONVEY INFORMATION
Creating a PivotChart
Identifying Chart Elements
Modifying a PivotChart
HANDS-ON EXERCISE 2: Charts Convey Information
CALCULATIONS IN PIVOTTABLES
Adding Calculations to a PivotTable
Working with Calculations in a PivotTable
HANDS-ON EXERCISE 3: Calculations in PivotTables
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER SIX ¿ Data Validation Techniques
CASE STUDY: MANAGER FIRED OVER DATA ENTRY ERRORS
OBJECTIVES
DATA VALIDATION IN TABLES
Establishing Data Validation
Creating an Input Mask
Creating and Modifying a Lookup Field
HANDS-ON EXERCISE 1: Data Validation in Tables
DATA VALIDATION IN FORMS AND DATA MACROS
Setting the Tab Order
Creating a Combo Box Control
Restricting Edits in a Form
Comparing Fields Using a Data Macro
HANDS-ON EXERCISE 2: Data Validation in Forms and Data Macros
DATA VALIDATION WITH QUERIES AND REPORTS
Creating a Query to Display Missing Data
Creating a Missing Data Report
Creating an Aggregate Report
HANDS-ON EXERCISE 3: Data Validation with Queries and Reports
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER SEVEN ¿ Advanced Queries
CASE STUDY: REPLACEMENTS, LTD.
OBJECTIVES
ACTION QUERIES
Determining When to Use an Action Query
Updating Data with an Update Query
Adding Records to a Table with an Append Query
Creating a Table with a Make Table Query
Deleting Records with a Delete Query
HANDS-ON EXERCISE 1: Action Queries
QUERIES FOR SPECIAL CONDITIONS
Creating a Parameter Query to Provide Flexibility
Summarizing Data with a Crosstab Query
Finding Unmatched Records with a Query
Finding Duplicate Records with a Query
HANDS-ON EXERCISE 2: Queries for Special Conditions
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER EIGHT ¿ Get Connected
CASE STUDY: DATA EXCHANGE
OBJECTIVES
CONNECTING ACCESS TO EXTERNAL FILES
Creating a Hyperlink Field
Adding an Attachment Field
Adding Attachment Controls to Forms and Reports
HANDS-ON EXERCISE 1: Connecting Access to External Files
EXPORTING DATA TO OFFICE APPLICATIONS
Exporting Data to Excel
Exporting Data to Word
Exporting Data to a PDF or XPS Document
Exporting Objects to Another Access Database
HANDS-ON EXERCISE 2: Exporting Data to Office Applications
IMPORTING DATA INTO ACCESS
Linking to an Excel Spreadsheet
Linking to an Access Table
Importing a Text File
HANDS-ON EXERCISE 3: Importing Data into Access
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER NINE ¿ Fine-Tuning the Database
CASE STUDY: THE METROPOLITAN ZOO
OBJECTIVES
NORMALIZING DATABASE TABLES
Verifying First Normal Form
Verifying Second Normal Form
Verifying Third Normal Form
HANDS-ON EXERCISE 1: Normalizing Database Tables
USING THE BUILT-IN ANALYSIS AND DESIGN TOOLS
Using the Database Documenter Tool
Using the Performance Analyzer Tool
Using the Table Analyzer Tool
Using the Database Splitter Tool
HANDS-ON EXERCISE 2: Using the Built-In Analysis and Design Tools
SAFEGUARDING YOUR DATABASE APPLICATION
Creating a Menu System
Encrypting and Password-Protecting a Database
Digitally Signing and Publishing a Database
Saving a Database as an ACCDE File
HANDS-ON EXERCISE 3: Safeguarding Your Database Application
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
CHAPTER TEN ¿ Using Macros and SQL in Access
CASE STUDY: RETIREMENT PLAN HELPS RETAIN EMPLOYEES
OBJECTIVES
WORKING WITH MACROS
Understanding the Purpose of a Macro
Creating a Stand-Alone Macro
Using the Macro Builder
Attaching an Embedded Macro to an Event
HANDS-ON EXERCISE 1: Working with Macros
WORKING WITH DATA MACROS
Identifying When to Use a Data Macro
Creating an Event-Driven Data Macro
Creating a Named Data Macro
HANDS-ON EXERCISE 2: Working with Data Macros
USING STRUCTURED QUERY LANGUAGE
Understanding the Fundamentals of SQL
Interpreting an SQL Select Statement
Using an SQL Select Statement as a Record Source
HANDS-ON EXERCISE 3: Using Structured Query Language
CHAPTER OBJECTIVES REVIEW
KEY TERMS
MULTIPLE CHOICE
PRACTICE EXERCISES
MID-LEVEL EXERCISES
CAPSTONE EXERCISE
BEYOND THE CLASSROOM
GLOSSARY
INDEX
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