How to Do Everything with Microsoft Office PowerPoint 2003

by Finkelstein, Ellen

• ISBN13: 9780072229721
• ISBN10: 0072229721
• Edition: 1st
• Format: Paperback
• Copyright: 2003-09-25
• Publisher: McGraw-Hill Education

Summary

From the publishers who show youHow to Do Everything, here is the ideal resource for anyone who wants to create rich presentations with PowerPoint. You'll find out how to use all the features of the software and get coverage of key topics, such as creating a well-written outline, the fine points of graphic design, and tips for delivering the presentation in front of an audience. Also included is a section on Microsoft Producer, a free add-in for PowerPoint that manages streaming media for Web and CD-based presentations

Author Biography

Ellen Finkelstein (Fairfield, IA) is a seasoned author whose books include How to Do Everything with PowerPoint 2002, PowerPoint 2000 Professional Results, Flash MX for Dummies, and AutoCAD 2002 Bible (published in 3 editions). Her Web site, www.ellenfinkelstein.com, has been listed as a Top 3 of PowerPoint sites in several rated listings. Finkelstein writes regularly for Presentations magazine and numerous Web sites devoted to PowerPoint and presentations.

Table of Contents

Acknowledgments	xii
Introduction	xiii
PART I Create a Presentation
CHAPTER 1 Get Started with Presentations	3	(22)
Get Your Message Across	4	(1)
Open a Presentation	5	(6)
Start PowerPoint	6	(1)
Use the Getting Started Task Pane	6	(2)
Use the Open Dialog Box	8	(3)
View a Presentation	11	(8)
Look at the Screen	11	(2)
Get the Most out of the Toolbars and Menus	13	(1)
Use the Appropriate View	14	(5)
Move Around a Presentation	19	(1)
Use the Task Panes	19	(1)
Get Help When You Need It	19	(1)
Save a Presentation	20	(4)
Save So You Can Find It Fast Next Time	23	(1)
Back Up Your Presentations	23	(1)
Summary	24	(1)
CHAPTER 2 Create Your First Presentation	25	(42)
Create Your Presentation	26	(10)
Use the AutoContent Wizard	27	(2)
Choose a Background Design	29	(3)
Start from Scratch	32	(1)
Start a New Presentation from an Existing One	32	(1)
Lay Out a Slide with AutoLayouts	32	(3)
Complete the Presentation Structure	35	(1)
Structure a Presentation from an Outline	36	(9)
Understand Outlines	37	(1)
Create an Outline in PowerPoint	38	(4)
Import an Outline	42	(3)
Add Text to a Presentation	45	(9)
Use Text Placeholders	46	(1)
Create Text Boxes	47	(2)
Place Text in AutoShapes	49	(1)
Use WordArt	50	(4)
Eliminate Spelling and Style Errors	54	(4)
Check Spelling	54	(1)
Use the Style Checker	55	(2)
Find Synonyms	57	(1)
Create a Summary Slide	58	(1)
Complete a Presentation: Tutorial	59	(7)
Develop the Framework	59	(2)
Add Slides	61	(1)
Add a Chart	62	(2)
Move a Slide	64	(1)
Add Animation	65	(1)
View the Slide Show	65	(1)
Summary	66	(1)
CHAPTER 3 EditText	67	(28)
Edit for Clarity	68	(16)
Move and Copy Text	69	(1)
Use the Clipboard Task Pane	70	(1)
Edit Placeholder Text	71	(5)
Edit Text in AutoShapes and Text Boxes	76	(2)
Edit WordArt Text	78	(1)
Add Symbols	79	(1)
Use AutoCorrect	80	(2)
Act on Data with Smart Tags	82	(2)
Choose Text with Style	84	(5)
Use the Right Font for the Message	84	(1)
Make a Font Bigger or Smaller	85	(4)
Add, Delete, and Rearrange Slides	89	(4)
Work in Slide Sorter View	89	(1)
Import Slides from Other Presentations	90	(2)
Keep a Slide Library	92	(1)
Summary	93	(2)
CHAPTER 4 Format Bullets and Paragraphs	95	(22)
Create a Bulleted List	96	(7)
Choose a Bullet Type	96	(1)
Set Bullet Size and Color	97	(2)
Use an Image as a Bullet	99	(2)
Create Numbered Lists	101	(2)
Work with Paragraphs	103	(10)
Understand Paragraph Formatting	103	(1)
Use the Ruler	104	(2)
Indent Text	106	(2)
Set Tabs	108	(1)
Align Text	109	(2)
Set Line Spacing	111	(2)
Summary	113	(4)
PART II Add Multimedia Elements to Your Presentation
CHAPTER 5 Add Art and Graphic Objects	117	(48)
Create an Impact with Graphics	118	(2)
Use Clip Art	120	(8)
Find Art in the Clip Organizer	120	(3)
Create Your Own Clip Art Collection	123	(3)
Insert Picture Files	126	(1)
Create a Photo Album	126	(2)
Edit Pictures	128	(14)
Use PowerPoint's Basic Tools	128	(2)
Use the Picture Toolbar	130	(9)
Edit Graphic Files	139	(3)
Create Drawing Objects	142	(10)
Use the Draw Toolbar	142	(1)
Insert AutoShapes	142	(7)
Format Drawing Objects	149	(3)
Edit Drawing Objects	152	(6)
Select Objects	152	(1)
Group and Ungroup Objects	153	(1)
Reorder Objects	154	(1)
Move Objects	154	(1)
Duplicate Objects	154	(1)
Delete Objects	154	(2)
Resize and Scale Objects	156	(1)
Rotate and Flip Objects	156	(1)
Edit Points	157	(1)
Edit Connectors	157	(1)
Change One AutoShape to Another	158	(1)
Lay Out Your Slides with Precision	158	(4)
Use the Rulers	158	(1)
Use Guides	158	(1)
Snap to the Grid and to Objects	159	(1)
Constrain Shape and Direction	160	(1)
Nudge Objects	161	(1)
Align and Distribute Objects	161	(1)
Tips on Design and Layout	162	(2)
Make Text Simple and Consistent	162	(1)
Follow a Simple Plan	163	(1)
Consider Color and Rhythm	163	(1)
Summary	164	(1)
CHAPTER 6 Work with Colors, Borders, Fills, and 3-D Effects	165	(26)
Work with Color Schemes	166	(6)
Choose a Color Scheme	167	(2)
Create Your Own Color Scheme	169	(3)
Change Backgrounds	172	(7)
Create Gradient Backgrounds	174	(1)
Create Texture Backgrounds	175	(1)
Create Pattern Backgrounds	176	(1)
Create Picture Backgrounds	176	(3)
Format Lines and Borders	179	(2)
Work with Fills	181	(2)
Change Fill Color	181	(1)
Format Fills in the Dialog Box	182	(1)
Create 3-D Effects	183	(7)
Create Shadows	183	(1)
Use the Shadow Settings	184	(2)
Create 3-D Shapes	186	(1)
Control 3-D Settings	187	(3)
Summary	190	(1)
CHAPTER 7 Coordinate Presentations with Slide Masters	191	(20)
Understand the Slide Master	192	(9)
Enter Slide Master View	193	(1)
Manage Slide Masters	194	(1)
Change the Background and Color Scheme	195	(1)
Format Headings and Bulleted Text	195	(1)
Add Placeholders	196	(1)
Add Repeating Objects and Animation	196	(1)
Add a Footer	197	(3)
Make Exceptions	200	(1)
Understand the Title Master	201	(2)
Enter Title Master View	201	(1)
Format Title Slides	202	(1)
Understand the Handout Master	203	(2)
Enter Handout Master View	203	(1)
Format the Handout Master	204	(1)
Understand the Notes Master	205	(2)
Enter Notes Master View	206	(1)
Format the Notes Master	206	(1)
Set Page Size	207	(1)
Create Your Own Design Templates	207	(3)
Summary	210	(1)
CHAPTER 8 Incorporate Graphs, Tables, and Organization Charts	211	(34)
Present Data Simply	212	(1)
Add Graphs to a Slide	213	(20)
Enter Data on the Datasheet	214	(2)
Import Data	216	(1)
Choose the Right Chart Type	217	(8)
Format a Chart	225	(7)
Insert a Chart from Microsoft Excel	232	(1)
Present Data in a Table	233	(5)
Create a Table	233	(2)
Import a Table	235	(1)
Format a Table	236	(2)
Work with Diagrams	238	(5)
Format a Diagram	239	(2)
Format an Organization Chart	241	(2)
Summary	243	(2)
CHAPTER 9 Add Animation to a Presentation	245	(24)
Create Professional Animation	246	(17)
Animate Text and Objects	246	(1)
Use Animation Schemes for Quick Results	247	(1)
Use Custom Animation for Maximum Control	248	(11)
Animate Charts and Diagrams	259	(2)
Add Animated GIF Files	261	(1)
Add Flash Animation to a Slide	261	(2)
Transition from Slide to Slide	263	(4)
Use Transitions Wisely	263	(1)
Choose the Ideal Transition Style	264	(3)
Summary	267	(2)
CHAPTER 10 Use Multimedia	269	(22)
Create a Mood with Sounds and Music	270	(1)
Insert Sound or Music Files	270	(8)
Specify Play Settings	272	(2)
Use Media Clips	274	(2)
Add a CD Soundtrack	276	(2)
Show Movies with Video Clips	278	(4)
Record Narration	282	(2)
Use Microsoft Producer	284	(3)
Add Content to Producer	284	(3)
Summary	287	(4)
PART III Manage and Convey a Presentation
CHAPTER 11 Interact with Others	291	(26)
Add Flexibility with Hyperlinks	292	(6)
Create Hyperlinks	292	(5)
Create an E-mail from a Slide	297	(1)
Edit Hyperlinks	298	(1)
Use Action Buttons to Control Navigation	298	(4)
Navigate Within a Presentation	299	(2)
Use Action Settings	301	(1)
Move Data	302	(7)
Use the Clipboard and Drag-and-Drop	302	(1)
Import and Export Files	303	(2)
Insert OLE Objects	305	(1)
Link Objects	305	(1)
Manage Files	306	(3)
Collaborate with Others	309	(7)
Share and Send a Presentation	309	(2)
Review a Presentation	311	(1)
Compare and Merge a Presentation	312	(3)
Collaborate Online	315	(1)
Create Discussions on a Presentation	315	(1)
Summary	316	(1)
CHAPTER 12 Display a Presentation on the World Wide Web	317	(12)
Show Presentations on the Web	318	(10)
Use PowerPoint to Create Web Pages	318	(1)
Create a Viewer-Controlled Presentation	319	(3)
Publish a Presentation to the Web	322	(4)
Save a Presentation to an FTP Site	326	(1)
Test Your Web Site	327	(1)
Summary	328	(1)
CHAPTER 13 Customize PowerPoint	329	(40)
Customize PowerPoint's Options	330	(8)
Use the Options Dialog Box	330	(6)
Use the AutoCorrect Dialog Box	336	(1)
Configure Voice Recognition	337	(1)
Customize Menus	338	(6)
Create Your Own Menus	338	(2)
Modify Existing Menus	340	(1)
Work with Shortcut Menus	341	(3)
Customize Toolbars	344	(6)
Manage Toolbars	344	(1)
Add and Remove Toolbar Buttons	345	(1)
Create a New Toolbar	346	(2)
Create Toolbar Buttons	348	(2)
Work with Macros	350	(5)
Record a Macro	351	(1)
Use a Macro	352	(2)
Manage Macros	354	(1)
Program with VBA	355	(12)
Understand the Object Model	356	(2)
Use Methods and Properties	358	(1)
Use VBA in Your Presentations	359	(8)
Summary	367	(2)
CHAPTER 14 Prepare to Deliver Your Presentation	369	(20)
Decide on the Best Slide Format	370	(5)
Print Handouts	370	(1)
Use 35mm Slides	370	(1)
Use Overhead Transparencies	371	(1)
Present Directly from a Computer	372	(1)
Run a Presentation on an Autorun CD	372	(3)
Choose the Best Equipment	375	(4)
Time Your Presentation	379	(3)
Set the Timing	379	(2)
Use Timing When You Present	381	(1)
Set Slide Show Parameters	382	(1)
Prepare Your Notes	383	(2)
Create Slide Show Variations	385	(2)
Create a Custom Show	385	(1)
Edit a Custom Show	386	(1)
Use a Custom Show	386	(1)
Summary	387	(2)
CHAPTER 15 Present Your Slide Show	389	(18)
Print and Use Handouts	390	(1)
Send the Presentation to Microsoft Word	391	(2)
Use PowerPoint Viewer	393	(2)
Present a Slide Show with PowerPoint Viewer	394	(1)
Learn Professional Presentation Skills	395	(5)
Set Up the Room and Check Your Equipment	396	(1)
Speak in Front of a Group	397	(1)
Cope with Disasters	398	(1)
Be Prepared When Using Computer Projection	399	(1)
Control Your Presentation	400	(5)
Mark Slides as You Present	404	(1)
Use Hyperlinks and Action Buttons	405	(1)
Summary	405	(2)
Index	407