Library Collection Development Policies A Reference and Writers' Handbook

by Wood, Richard J.; Hoffmann, Frank

• ISBN13: 9780810845565
• ISBN10: 0810845563
• Format: Paperback
• Copyright: 1995-01-01
• Publisher: Scarecrow Press

Summary

An essential tool to assist collection managers with the creation of a collection development policy. Examples provide advice about the writing process, who should be involved, components of the policy, its scope, criteria for selection, weeding, censorship, and many other issues that policy statements need to address.

Table of Contents

Acknowledgements	xxi
Preface	xxiii
Libraries Whose Policies Are Represented	xxvii
PART ONE: RATIONALE, IMPLEMENTING A POLICY, AND POLICY COMPONENTS OF COLLECTION DEVELOPMENT POLICIES
Policy Rationale	1	(12)
Definitions	1	(1)
Importance of the policies	2	(4)
Policy variance by type of library	6	(2)
Barriers to policy development	8	(3)
References	11	(2)
Implementing a Policy	13	(13)
Preliminary steps	13	(3)
Policy development and approval	16	(8)
References	24	(2)
Policy Components	26	(53)
Library functions impacting policy	26	(2)
Basic policy components	28	(5)
Description of the components	33	(40)
Policy layout and style	73	(1)
References	74	(5)
PART TWO: COLLECTION DEVELOPMENT POLICIES OF ACADEMIC, PUBLIC, SCHOOL, STATE, SPECIAL AND OTHER LIBRARIES
[Academic Library Policies]
California State University (Sacramento)	79	(64)
Contents	79	(2)
Community Profile	81	(2)
Relationship of Library Collection Development to the Mission of the University	83	(3)
Library Selection/Deselection Policies	86	(6)
Responsibility for Collection Development	85	(1)
Methods of Acquiring Materials	86	(1)
Collection Levels	87	(1)
Selection Criteria	87	(1)
Cultural Diversity	88	(1)
Criteria for Selection of Materials	89	(1)
Selection Aids for Library Materials	90	(1)
Deselection of Materials	90	(1)
Materials Budget Allocation for Subscriptions	91	(1)
Library Collection Development Policies	92	(10)
Periodicals	92	(1)
Newspapers	92	(1)
Newsletters and Current Awareness Publications	93	(1)
Textbooks	93	(1)
House Organs	93	(1)
Theses and Projects	93	(1)
Duplicate Copies and Replacements	94	(1)
Gifts	94	(1)
Endowments	95	(1)
Rare Books and Manuscripts	95	(1)
Books with Software	96	(1)
Electronic Information Services	96	(2)
Electronic Information Goals	98	(1)
Network-Based Materials	99	(1)
Recreational Reading Materials	100	(1)
Sharing of Resources	101	(1)
Special and Form Collection Policies	102	(3)
Reference Collections	102	(2)
Archives	104	(1)
The University Archives Collection Categories	105	(32)
Special Collections--University Archives	106	(1)
Reserve Book Room Materials	106	(1)
California State and Local Documents	107	(2)
U.S. Government Documents	109	(3)
International and Canadian Documents	112	(2)
Media (Audiovisual) Materials	114	(3)
Microform Materials	117	(2)
Slide Collection	119	(1)
Statement on Slide Quality Standards	120	(1)
Curriculum Collection	121	(5)
Juvenile Literature Collection	126	(4)
Supplement I: Courses/Programs Supported by the Juvenile Literature Collection	130	(1)
Supplement II: Especially Useful Review/Evaluation Sources	131	(1)
Supplement III: Periodicals; Documents	132	(1)
Map Collection	133	(2)
Software Collection	135	(1)
Pamphlet File	135	(2)
Library of Congress Classification Profiles	137	(2)
Guidelines for Faculty-Library Coordinators	139	(2)
A Mission and Goals Statement for the University Library	141	(2)
Hillsborough Community College (Tampa, FL)	143	(8)
Mission and Goals Statement	143	(1)
Programs Offered	143	(1)
Subject Areas to Support Programs	143	(1)
Variety of Formats for Learning	143	(1)
Collection Development Policy	143	(8)
Intellectual Freedom Statement	143	(1)
Professional Library Standards	144	(1)
Statements on the Copyright Law	145	(1)
Interlibrary and Intralibrary Cooperation	145	(1)
Library/LRC Clientele	145	(1)
Selection	146	(2)
Weeding Process	148	(1)
Challenged Materials	149	(1)
Annual Review of Collection Development Policy by Library Cluster	150	(1)
New Mexico State University Library (Las Cruces)	151	(5)
Location and Dissemination of Policy	151	(1)
Definition	151	(1)
Selection	151	(1)
Selectors' Responsibility	151	(1)
Selection Criteria	152	(1)
Budget, Purchase Negotiations and Licensing	152	(1)
Other Policy Considerations	153	(1)
Checklist for Electronic Information Resources	153	(3)
The Human Ecology Library, Ohio State University	156	(10)
Introduction	156	(2)
Nature of Subject Literature	158	(1)
Nature of the Collection	159	(1)
Scope of Historical and Current Collecting Activity	160	(4)
Related Sources Pertaining Specifically to Collection	164	(1)
General Future Collection Plans	164	(2)
St. Petersburg (FL) Junior College	166	(26)
Mission/Service Philosophy	166	(1)
Levels of Collection Development	167	(3)
Support of Curriculum	170	(1)
Purchase Limitations and Budget Constraints	170	(1)
Cooperative Collection Building--Area Libraries	171	(1)
Scope of Involvement	172	(1)
Materials Selection	173	(3)
Procedure--General Guidelines	174	(1)
Book Selection	174	(1)
Audiovisual Materials	175	(1)
Periodicals	175	(1)
Archives	176	(1)
Withdrawal of Materials from the Library	176	(4)
Secondary Storage of Library Materials	180	(1)
Reconsideration of Materials	180	(2)
Gift Acceptance	182	(1)
Procedure--Donations	182	(1)
Replacement of ``Lost'' Items	183	(1)
Complimentary Textbook Copies	183	(1)
Library Bill of Rights	183	(1)
Freedom to Read	184	(1)
Weeding	185	(1)
ALA Statement on Professional Ethics	186	(1)
Copyright Guidelines	186	(1)
Collection Development Policy for Persons with Disabilities	186	(6)
[Public Library Policies]
Fairbanks North Star Borough (AK) Public Library	192	(11)
Table of Contents	192	(1)
Introduction	193	(1)
Collection Purpose	193	(1)
User Needs	194	(1)
Collection Assessment and Profiles	195	(1)
Intellectual Freedom	195	(1)
Selection	196	(1)
User Suggestions	197	(1)
Collection Management	198	(5)
Haltom City (Texas) Public Library	203	(10)
Criteria for Selection of Books--General	203	(1)
Media for Book Selection	203	(1)
Book Selection Criteria--Adult Books	204	(2)
Book Selection Criteria--Young Adult	206	(1)
Selection Criteria--Children's Books, Puzzles, Puppets, Toys, etc.	206	(1)
Basis for Exclusion	207	(1)
Controversial Tasks	207	(1)
Selection Criteria--Periodicals and Newspapers	207	(1)
Selection Criteria--Video Cassettes	208	(1)
Weeding	209	(1)
Adult Collection Development Guidelines	209	(4)
Houston (Texas) Public Library	213	(8)
Purpose, Goals, and Responsibility	213	(2)
Central and Branch Collections	215	(1)
Selection Criteria	216	(2)
Collection Management	218	(1)
Selection by Levels	219	(1)
Reconsideration of Library Materials	220	(1)
Review [of policy]	220	(1)
Mickey Reily (Corrigan, Texas) Public Library	221	(4)
Mission Statement	221	(1)
Description of Community and Service Area	221	(1)
The Library Bill of Rights	221	(1)
General Subject Boundaries	222	(1)
Gift Policy	223	(1)
Weeding	223	(1)
Conclusion	224	(1)
Sources Used	224	(1)
Petersburg (Alaska) Public Library	225	(7)
Mission and Clientele	225	(1)
Collection Responsibility	225	(1)
Selection Guidelines	226	(1)
General Criteria	226	(1)
Special Criteria	226	(2)
Intellectual Freedom	228	(1)
Discarding	229	(1)
Gifts	230	(1)
Copyright	230	(1)
Format of Materials	230	(1)
Reconsideration of Materials	230	(2)
[School Library Policies]
Brazosport Independent School District (Freeport, Texas)	232	(10)
Instructional Materials Selection Policy	232	(3)
Selection of Learning Resources	232	(1)
Objectives [Learning Resources]	232	(1)
Criteria	233	(1)
Challenged Materials	234	(1)
Request for Informal Reconsideration	234	(1)
Request for Formal Reconsideration	234	(1)
Library System	235	(1)
Library Media Center Materials Selection Policy	235	(5)
Introduction	235	(1)
Philosophy and Objectives	236	(2)
Responsibility for Selection	238	(1)
Principles of Evaluation and Selection	238	(2)
Censorship Policy	240	(1)
Library Materials Challenged and Resolved	240	(2)
Cypress-Fairbanks (Texas) Independent School District	242	(5)
Selection of Learning Resources	242	(1)
Objectives [Learning Resources]	242	(1)
Criteria	242	(2)
Challenged Materials	244	(1)
Request for Informal Reconsideration	244	(1)
Request for Formal Reconsideration	245	(1)
Guiding Principles	245	(2)
Jennings County (Indiana) Schools	247	(6)
Instructional Materials and Services	247	(1)
Instructional Media Center	247	(1)
Complaints Regarding Instructional Materials	248	(1)
Instructional Equipment	248	(1)
Media Center--Criteria and Procedures for Selection	248	(1)
Responsibility for Selection	249	(1)
Policy Relation to Special Considerations	250	(1)
Weeding Materials	251	(1)
Draft Equipment Selection Policy	252	(1)
[State Library Policies]
Illinois State Library (Springfield)	253	(27)
Introduction	253	(1)
Mission of the Illinois State Library	254	(1)
Service Roles of the Illinois State Library	254	(1)
Intent and Goals of Collection Management	255	(1)
General Policies	255	(6)
Monographs	256	(1)
Monographic Series	257	(1)
Serials--Periodicals	257	(1)
Serials--Continuations	257	(1)
Newspapers	258	(1)
Sound Recordings	258	(1)
Video Recordings	258	(1)
Instructional Materials	258	(1)
Braille & Other Media for the Visually Impaired	259	(1)
Dissertations & Theses	259	(1)
Manuscripts	259	(1)
Rare Books	259	(1)
Translations	260	(1)
Machine Readable Files and/or Their Printed Output	260	(1)
Reprints	260	(1)
Pamphlets	260	(1)
Art Work	260	(1)
Posters	260	(1)
Musical Scores	261	(1)
Gifts of Library Materials	261	(1)
Special Collections	261	(6)
Patent & Trademark Depository	261	(3)
Map Collection	264	(2)
Illinois Authors Collection	266	(1)
Specific Subject Policies	267	(9)
Organization of the Specific Subject Policies	267	(1)
Definition	267	(1)
Scope	268	(1)
Depth	268	(2)
Format	270	(1)
Areas of Strength	270	(1)
Conspectus Evaluations	270	(1)
Comments	270	(5)
Potential Audience	275	(1)
Suggested Referrals	275	(1)
Agriculture & Related Technologies	276	(2)
Definition	276	(1)
Selection Guidelines	276	(1)
Areas of Strength
Conspectus Analysis	277	(1)
Comments	277	(1)
Potential Audience	278	(1)
Suggested Referrals	278	(1)
Illinois Collections Analysis Matrix	278	(2)
New Mexico State Library (Santa Fe)	280	(12)
Introduction	280	(1)
Vision	280	(1)
Mission	280	(1)
Goals	280	(1)
Purpose	280	(1)
Clientele Served	281	(1)
Funding Considerations	281	(1)
Responsibility for Selection	281	(1)
Coordination with Other Libraries	281	(1)
Standards for Selecting Library Material	281	(1)
Types of Material Acquired	282	(2)
Collections	284	(6)
Level of Selection	284	(1)
Circulating Collections	285	(1)
General Reference Collection	286	(1)
Special Collections within General Reference	286	(1)
Other Special Collections	287	(1)
Collection Maintenance	288	(2)
Scope Statements	290	(1)
The Crew Guidelines for Weeding Your Collection	290	(2)
[Special and Other Library Policies]
Library of Congress (Washington, D.C.)	292	(22)
Photography	294	(2)
Documentary Photographs	294	(1)
Artistic Photographs	294	(1)
History of the Medium	294	(1)
Collection of Photographs	294	(1)
Slides and Transparencies	294	(1)
Technical Considerations	295	(1)
Books and Periodicals	295	(1)
Fine and Applied Arts--Non-Book Materials	296	(5)
Fine Prints	296	(1)
Posters	297	(1)
Reproductions of Works of Art	297	(1)
Artists' Drawings	297	(1)
Architectural Drawings and Documentation	298	(1)
Engineering Drawing and Documentation	299	(1)
Popular and Applied Graphic Art	300	(1)
Manuscripts	301	(6)
Scope	301	(1)
General Policy	301	(1)
Personal Papers--United States	301	(1)
Fragmentary Groups of Personal Papers	302	(1)
Single Items	303	(1)
Personal Papers--Foreign Countries	303	(1)
Manuscripts of Published Works	303	(1)
Records of Organizations--United States	304	(1)
Records of Organizations--Foreign Countries	305	(1)
Reproductions of Manuscripts	305	(1)
Manuscripts: Microform Copies--United States	305	(1)
Manuscripts: Microform Copies--Foreign Countries	305	(1)
Legal Documents	306	(1)
Codices and Individual Manuscripts: Facsimile Editions	307	(1)
Motion Pictures	307	(4)
Definition	308	(1)
Means of Acquisition	308	(1)
Selection	308	(1)
Forms of Copies	308	(1)
Sources--Copyright	309	(1)
Sources--Other Than Copyright	310	(1)
Sound Recordings	311	(3)
Musical Recordings	311	(1)
Non-Musical Recordings	312	(1)
Recordings Generated by the Library of Congress	312	(1)
Definition	312	(1)
Form of Copies	313	(1)
Mixed Media	313	(1)
National Library of Medicine (Bethesda, MD)	314	(39)
Preface	314	(2)
Purpose	316	(1)
Collection Development Policy	316	(2)
Definitions	318	(1)
Scope of the Collection	318	(1)
Coverage of the Collection	319	(1)
Preservation Policy	320	(1)
Preservation of the Biomedical Literature	320	(1)
NLM as a National Library	321	(1)
NLM and Other Biomedical Libraries	322	(1)
History of the Collection	322	(3)
Overview of the Collection	325	(1)
Post-1913 Materials	326	(1)
Historical and Special Materials	326	(3)
Selection Guidelines by Subject	329	(4)
Special Considerations in Selection: Formats and Literature Types	333	(1)
Abstracts, Indexes and Bibliographies	334	(1)
Academic Dissertations	335	(1)
Alumni and Student Publications	335	(1)
Annual Reports	336	(1)
Association Publications	336	(1)
Audiovisual Materials	336	(1)
Biographical Works	337	(1)
Catalogs	338	(1)
Collected Works	338	(1)
Conference Publications	338	(1)
Dictionaries	338	(1)
Directories	339	(1)
Electronic Formats	339	(1)
Encyclopedias	340	(1)
Ephemera	340	(1)
Examination Review Guides	341	(1)
Fact Sheets	341	(1)
Government Publications	342	(1)
Health Education and Patient Instruction Materials	342	(1)
Humorous and Satirical Works	343	(1)
Instructional Materials for the Health Professions	344
Interim Reports	343	(1)
Laboratory Manuals	344	(1)
Limited Distribution Materials	344	(1)
Looseleaf Service Publications	344	(1)
Manuscripts	344	(1)
Market Surveys	345	(1)
Newsletters and Newspapers	345	(1)
Pamphlets	346	(1)
Pharmacopoeias and Formularies	346	(1)
Posters	347	(1)
Practice Management Materials	347	(1)
Prints and Photographs	348	(1)
Reprints and Facsimiles	348	(1)
Standards and Guidelines	348	(1)
Statistical Works	349	(1)
Technical Reports	349	(1)
Tests	350	(1)
Textbooks	350	(1)
Translations	350	(1)
Endnotes	351	(2)
Hirsch Library, Museum of Fine Arts (Houston, Texas)	353	(3)
Mission	353	(1)
Scope of Collection	353	(1)
General Guidelines for Selection	353	(1)
Types of Materials	353	(1)
Subject Areas	354	(1)
Coordination with Other Libraries	355	(1)
Gifts	355	(1)
First Baptist Church (Huntsville, Texas)	356	(1)
Huntsman Chemical Corporation (Chesapeake, Virginia)	357	(8)
History	357	(1)
Primary Goals	357	(1)
Selection Responsibility	358	(1)
Cooperative Programs	358	(1)
General Collection Guidelines	358	(1)
Standards and Patents	359	(1)
Reference	360	(1)
Technical Reports	360	(1)
Journals	360	(1)
Other Types of Materials	361	(1)
Government Publications	361	(1)
Monographs	361	(1)
Online Services	362	(1)
Gifts	363	(1)
Replacements	363	(1)
Evaluation and Deselection	363	(1)
Revisions	363	(1)
Appendix I: Standard Book Lists	363	(1)
Appendix II: Crucial Reference Works	364	(1)
Marine Science Library, University of Texas (Port Aransas)	365	(2)
Purpose	365	(1)
General Collection Guidelines	365	(1)
Qualifications by Subject and LC Classification	366	(1)
Shell Oil Company, Central Library, Information and Library Services	367	(36)
Table of Contents	367	(36)
Introduction	368	(1)
Objective of ILS-Central Library Collection	368	(1)
Purpose of Policy	369	(1)
Types of Materials Included and Purchased	369	(1)
Relation of the ILS-Central Library Collection to Other Shell Libraries	370	(1)
Interlibrary Loan	371	(1)
Gifts	371	(1)
Company Information	371	(1)
Company Activities	371	(1)
User Groups	372	(4)
Review of Reference/Search Requests	376	(1)
Requests Common to All Groups	376	(1)
Subject Aspects by Groups	376	(2)
Subject Emphasis of Collection	378	(1)
Introduction and Definitions of Levels of Emphasis	378	(1)
New Interest Areas	379	(1)
Selected Library of Congress Classification Schedules	379	(2)
Selection Tools	381	(1)
Periodicals	381	(6)
Publishers' Catalogs and Flyers	387	(1)
Recommendations by Users	387	(1)
Selection Process	388	(1)
Budget	388	(1)
Selection Procedure--Overview	388	(1)
Assignment Blocks	388	(5)
Deacquisitions	393	(2)
Quantitative Measurement	395	(1)
Number of New Items by Call Number	395	(1)
Cost of New Items by Call Number	396	(1)
Procedures for Revision of the Collection Development Policy	396	(1)
Periodicals Review	396	(1)
Requests Review	397	(1)
Policy Review	397	(1)
Appendix B. Gift Policy	398	(1)
Appendix D. Review of New Acquisition List Library Requests	399	(4)
Tarlton Law Library, School of Law, University of Texas at Austin	403	(22)
Introduction	403	(1)
General Policies	403	(5)
Materials Selection	403	(1)
Selection Guidelines	404	(1)
Formats and Special Collections	404	(1)
Microforms and Audio-Visual Materials	404	(1)
Electronic Format	405	(1)
Rare Books	406	(1)
Litigated Literature	406	(1)
Fiction	406	(1)
Duplication	407	(1)
Retention Guidelines	407	(1)
Acquisitions Arrangements	407	(1)
Gifts and Exchanges	408	(1)
Detailed Collection Development Policy	408	(17)
Introduction	408	(2)
United States	410	(1)
Primary Sources	410	(2)
Secondary Materials	412	(3)
Other Common Law Jurisdictions	415	(1)
General Policy	415	(1)
United Kingdom, Ireland, Canada, Australia, New Zealand, and South Africa	415	(1)
Foreign Law	416	(1)
Western Europe: Germany, France, Belgium, Spain, Italy, Switzerland	416	(1)
Other Countries in Western Europe	417	(1)
Eastern Europe and the Soviet Union	417	(1)
Mexico, Central and South America	417	(1)
Asia, Africa, and the Middle East	417	(1)
Other Areas of Foreign or Comparative Law	418	(1)
Ancient Law	418	(1)
Religious Law	418	(1)
Public International Law	418	(1)
General Public International Law	418	(1)
International Organizations	419	(1)
International Business Transactions	419	(1)
Appendix A: Acquisitions Arrangements	420	(1)
Memberships	420	(2)
Standing Orders, Package Plans	422	(1)
Depository Arrangements	423	(1)
Exchange Agreements	423	(2)
Appendix A--Materials Selection and Accessibility Policy, Montgomery County Library System, Conroe, Texas	425	(7)
Appendix B--American Library Association Policies	432	(7)
Appendix C--Survey of Collection Development Policy Components	439	(5)
Bibliography	444	(15)
Index	459	(8)
About the Authors	467