Microsoft Office Outlook 2003 for Windows Visual QuickStart Guide

by Young, Michael J.; Boyce, Jim

• ISBN13: 9780321200419
• ISBN10: 0321200411
• Edition: 1st
• Format: Paperback
• Copyright: 2003-09-19
• Publisher: Peachpit Press

Summary

If you're like most people, your messaging and collaboration programs are your professional and personal lifelines. That's why you need the Microsoft Office Outlook 2003: Visual QuickStart Guide. Of all the programs in Microsoft "Office 11", Outlook (the popular messaging and collaboration software) promises to change the most-and this is the guide that will get you up to speed most rapidly. From Outlook's streamlined interface to a slew of new features for managing email to an improved mobile email experience that allows you to transfer between data connections with little or no interruption, this task-based guide covers it all. Using step-by-step instructions and loads of screen shots, veteran author Jim Boyce shows you how to take advantage of all of Outlook's applications-email, scheduling, collaboration, contact and task management, and information sharing. Peppered throughout are the insider tips and techniques people have come to expect from the popular Visual QuickStart Series. If you're new to Outlook, you'll be able to dive into the program quickly, and if you're an Outlook old hand, you can skip straight to the areas that interest you most.

Author Biography

Veteran technology writer Michael J. Young has written numerous books, including XML Step by Step, which won the top award in the 2000-2001 International Technical Publications Competition of the Society for Technical Communication. Michael currently lives and works in Taos, New Mexico, situated at 7,000 feet on a desert mesa nestled in the Sangre de Cristo Mountains.Jim Boyce, a former contributing editor and monthly columnist for WINDOWS Magazine, is a frequent contributor to winmag.com, techrepublic.com, and other technical publications. A programmer and systems manager since the 1970s, he has been the author or co-author of over 45 books about computer software and hardware. In addition to a full-time writing career, Jim is a founding partner and vice president of Minnesota Webworks, a Midwest-based Web development firm.

Table of Contents

Introduction	ix
Chapter 1: Setting Up Outlook 2003	1	(12)
Running Outlook	5	(2)
Supplying Setup Information	7	(1)
The Outlook Startup Wizard	8	(2)
The E-mail Upgrade Options Dialog Box	10	(3)
Chapter 2: Getting Started Using Outlook	13	(26)
The Outlook Window	14	(1)
How Outlook Is Organized	15	(3)
Learning Basic Windows and Office Techniques	18	(10)
Using the Assistance Pane	28	(3)
Consulting the Assistant	31	(2)
Getting Around in Outlook	33	(6)
Chapter 3: Working with Outlook Items	39	(50)
Creating Items	41	(4)
Opening Items	45	(2)
Editing Items	47	(3)
Selecting Text	50	(1)
Formatting Text	51	(2)
Copying and Moving Text	53	(1)
Checking Spelling	54	(2)
Inserting Files, Items, and Objects	56	(6)
Copying and Moving Items	62	(3)
Removing and Archiving Items	65	(7)
Using Different Views	72	(4)
Sorting, Filtering, and Grouping Items	76	(6)
Using the Organize Page	82	(2)
Finding Outlook Items	84	(5)
Chapter 4: Working with Outlook Folders	89	(22)
Creating New Folders	90	(3)
Moving and Copying Folders	93	(2)
Renaming Folders	95	(1)
Removing Folders	96	(1)
Sharing Folders over a Network	97	(4)
Creating and Using Search Folders	101	(4)
Other Outlook Folder Operations	105	(6)
Chapter 5: Using Outlook Today	111	(8)
Working with Outlook Today	112	(3)
Customizing Outlook Today	115	(4)
Chapter 6: Using the Inbox to
Manage Messages	119	(2)
Receiving Email Messages	121	(4)
Reading Email Messages	125	(5)
Sending Email Messages	130	(9)
Email Editors and Formats	139	(5)
Organizing Your Messages with Rules	144	(3)
Blocking Junk Email	147	(4)
Chapter 7: Using the Calendar	151	(22)
Creating Appointments	152	(6)
Defining Events	158	(1)
Scheduling Meetings	159	(5)
Working with Items in the Calendar Folder	164	(6)
Creating and Viewing Group Schedules	170	(3)
Chapter 8: Using the Contacts Folder	173	(14)
Creating Contact Items	174	(4)
Using Instant Messaging with Outlook	178	(2)
Using Distribution Lists	180	(2)
Working with Items in the Contacts Folder	182	(5)
Chapter 9: Using the Tasks Folder	187	(12)
Creating Task Items	188	(7)
Working with Items in the Tasks Folder	195	(4)
Chapter 10: Using the Journal	199	(12)
Recording Journal Entries	200	(5)
Working with Items in the Journal Folder	205	(6)
Chapter 11: Using the Notes Folder	211	(6)
Creating New Notes	212	(2)
Working with Items in the Notes Folder	214	(3)
Chapter 12: Using Advanced Features	217	(24)
Working with Exchange Server	218	(10)
Using Templates for Repetitive Tasks	228	(3)
Archiving Outlook Items	231	(6)
Using Send/Receive Groups	237	(4)
Chapter 13: Exploring the Web in Outlook	241	(8)
Displaying a Web Page	242	(5)
Attaching a Home Page to an Outlook Folder	247	(2)
Chapter 14: Customizing Outlook	249	(14)
Customizing the Toolbars and Menus	250	(6)
Changing the Office Assistant	256	(1)
Modifying Shortcuts and Groups in the Navigation Pane	257	(2)
Adjusting Views	259	(2)
Working with Folders and Files	261	(2)
Appendix A: Configuring Outlook	263	(16)
Creating a User Profile	264	(2)
Configuring a POPS, IMAP, or HTTP Account	266	(6)
Configuring an Exchange Server Account	272	(4)
Using Multiple Profiles	276	(1)
Importing Settings or Data from Another Email Program	277	(1)
Adding or Removing Outlook Components	278	(1)
Index	279