Microsoft Office PowerPoint 2003: Comprehensive Concepts and Techniques

by Shelly, Gary B.; Cashman, Thomas J.; Sebok, Susan L.

• ISBN13: 9780619200435
• ISBN10: 061920043X
• Edition: 1st
• Format: Paperback
• Copyright: 2004-02-18
• Publisher: Course Technology

Summary

For the past three decades, the Shelly Cashman Series® has effectively introduced computers to millions of students, consistently providing the highest quality, most up-to-date, and innovative materials in computer education. We are proud of the fact that our series of Microsoft Office 4.3, Microsoft Office 95, Microsoft Office 97, Microsoft Office 2000, and Microsoft Office XP textbooks have been the most widely used books in computer education. With each new edition of our Office books, we have made significant improvements based on software changes and comments made by both instructors and students. Our Microsoft Office 2003 books continue with the innovation, quality, and reliability that you have come to expect from the Shelly Cashman Series.

Table of Contents

Preface	viii
To the Student	xiv
Using a Design Template and Text Slide Layout to Create a Presentation
Objectives	4	(3)
What Is Microsoft Office PowerPoint 2003?	7	(1)
Project One --- Strategies for College Success	7	(1)
Starting and Customizing PowerPoint	8	(3)
The PowerPoint Window	11	(7)
PowerPoint Views	12	(1)
Placeholders, Text Areas, Mouse Pointer, and Scroll Bars	13	(1)
Status Bar, Menu Bar, Standard Toolbar, Formatting Toolbar, and Drawing Toolbar	14	(4)
Speech Recognition	18	(1)
Choosing a Design Template	18	(3)
Creating a Title Slide	21	(3)
Entering the Presentation Title	21	(1)
Correcting a Mistake When Typing	22	(1)
Entering the Presentation Subtitle	23	(1)
Text Attributes	24	(3)
Changing the Style of Text to Italic	25	(1)
Changing the Font Size	26	(1)
Saving the Presentation on a Floppy Disk	27	(3)
Adding a New Slide to a Presentation	30	(2)
Creating a Text Slide with a Single-Level Bulleted List	32	(3)
Entering a Slide Title	32	(1)
Selecting a Text Placeholder	33	(1)
Typing a Single-Level Bulleted List	33	(2)
Creating a Text Slide with a Multi-Level Bulleted List	35	(7)
Adding New Slides and Entering Slide Titles	35	(1)
Typing a Multi-Level Bulleted List	36	(4)
Creating a Third-Level Paragraph	40	(2)
Ending a Slide Show with a Black Slide	42	(1)
Saving a Presentation with the Same File Name	43	(1)
Moving to Another Slide in Normal View	44	(2)
Using the Scroll Box on the Slide Pane to Move to Another Slide	44	(2)
Viewing the Presentation in Slide Show View	46	(4)
Starting Slide Show View	46	(1)
Advancing Through a Slide Show Manually	47	(1)
Using the Popup Menu to Go to a Specific Slide	48	(1)
Using the Popup Menu to End a Slide Show	49	(1)
Quitting PowerPoint	50	(1)
Starting PowerPoint and Opening a Presentation	51	(2)
Checking a Presentation for Spelling and Consistency	53	(3)
Checking a Presentation for Spelling Errors	53	(1)
Starting the Spelling Checker	54	(2)
Correcting Errors	56	(1)
Types of Corrections Made to Presentations	56	(1)
Deleting Text	56	(1)
Replacing Text in an Existing Slide	56	(1)
Displaying a Presentation in Black and White	56	(3)
Printing a Presentation	59	(3)
Saving Before Printing	59	(1)
Printing the Presentation	60	(1)
Making a Transparency	61	(1)
PowerPoint Help System	62	(3)
Obtaining Help Using the Type a Question for Help Box on the Menu Bar	62	(2)
Quitting PowerPoint	64	(1)
Project Summary	65	(1)
What You Should Know	66	(1)
Learn It Online	67	(1)
Apply Your Knowledge	68	(1)
In the Lab	69	(10)
Cases and Places	79	(3)
Using the Outline Tab and Clip Art to Create a Slide Show
Objectives	82	(1)
Introduction	82	(1)
Project Two --- Healthy Eating, Healthy Living	82	(2)
Starting and Customizing PowerPoint	84	(1)
Using the Outline Tab	85	(3)
Creating a Presentation on the Outline Tab	88	(1)
Creating a Title Slide on the Outline Tab	88	(1)
Adding a Slide on the Outline Tab	89	(1)
Creating Text Slides with Multi-Level Bulleted Lists on the Outline Tab	90	(4)
Creating a Second Text Slide with a Multi-Level Bulleted List	91	(1)
Creating a Third Text Slide with a Multi-Level Bulleted List	92	(1)
Creating a Closing Slide on the Outline Tab	93	(1)
Saving a Presentation	94	(1)
Reviewing a Presentation in Slide Sorter View	95	(2)
Changing Slide Layout	97	(2)
Adding Clip Art to a Slide	99	(7)
Inserting Clip Art into a Content Placeholder	100	(3)
Inserting a Second Clip into a Slide	103	(1)
Inserting Clip Art into a Slide without a Content Placeholder	104	(2)
Smart Tags	106	(1)
Using the Automatic Layout Options Button to Undo a Layout Change	107	(1)
Moving Clip Art	108	(1)
Changing the Size of Clip Art	108	(2)
Inserting, Moving, and Sizing a Clip into a Slide	110	(2)
Saving the Presentation Again	111	(1)
Adding a Header and Footer to Outline Pages	112	(2)
Using the Notes and Handouts Sheet to Add Headers and Footers	112	(2)
Applying Animation Schemes	114	(2)
Adding an Animation Scheme to a Slide Show	114	(2)
Animating Clip Art	116	(4)
Adding Animation Effects	116	(3)
Saving the Presentation Again	119	(1)
Running an Animated Slide Show	120	(2)
Printing a Presentation Created on the Outline Tab	122	(4)
Printing an Outline	122	(3)
Printing Presentation Slides	125	(1)
E-Mailing a Slide Show from within PowerPoint	126	(2)
Saving and Quitting PowerPoint	128	(1)
Project Summary	128	(1)
What You Should Know	129	(1)
Learn It Online	130	(1)
Apply Your Knowledge	131	(1)
In the Lab	132	(6)
Cases and Places	138	(3)
Web Feature Creating a Presentation on the Web Using PowerPoint
Objectives	141	(1)
Introduction	141	(2)
Using Web Page Preview and Saving a PowerPoint Presentation as a Web Page	143	(8)
Previewing the Presentation as a Web Page	143	(3)
Saving a PowerPoint Presentation as a Web Page to a New Folder	146	(3)
File Management Tools in PowerPoint	149	(1)
Viewing the Web Page Using Your Browser	149	(2)
Editing a Web Page through a Browser	151	(3)
Publishing a Web Page	154	(3)
Web Feature Summary	157	(1)
What You Should Know	157	(1)
In the Lab	158	(4)
Using Visuals to Enhance a Slide Show
Objectives	162	(1)
Introduction	162	(1)
Project Three --- Hidden Lake Camping and Outdoor Activities	162	(3)
Starting and Customizing a New Presentation	163	(2)
Importing Text Created in Another Application	165	(5)
Opening a Microsoft Word Outline as a Presentation	165	(2)
Deleting a Slide	167	(2)
Changing the Slide 1 Layout to Title Slide	169	(1)
Saving the Presentation	170	(1)
Adding a Picture to Create a Custom Background	170	(2)
Formatting Text-Based Content	172	(3)
Changing the Font and Font Attributes	173	(2)
Inserting and Modifying Clips	175	(9)
Changing the Slide 2 Layout to Title, Content and Text	176	(1)
Inserting a Clip into a Content Placeholder	177	(1)
Sizing and Moving Clips	177	(1)
Ungrouping a Clip	178	(1)
Deselecting Clip Art Objects	179	(1)
Changing the Color of a PowerPoint Object	180	(2)
Changing the Color of Other PowerPoint Objects	182	(1)
Regrouping Objects	183	(1)
Customizing Graphical Bullets Using the Slide Master	184	(6)
Displaying the Slide Master	185	(1)
Changing a Bullet Character on the Slide Master	186	(2)
Changing a Bullet Color on the Slide Master	188	(2)
Creating a Table on a Slide	190	(5)
Inserting a Basic Table	190	(2)
Entering Data in a Table	192	(1)
Formatting a Table Cell	193	(2)
Creating an Organization Chart	195	(15)
Displaying the Next Slide and the Organization Chart Diagram	196	(2)
Adding Text to the Superior Shape	198	(1)
Adding Text to the Subordinate Shapes	199	(1)
Inserting Subordinate and Coworker Shapes	200	(2)
Adding Text to Coworker Shapes	202	(1)
Changing the Shape Layout	202	(2)
Inserting Additional Subordinate and Coworker Shapes	204	(1)
Changing the Preset Design Scheme	205	(1)
Scaling an Organization Chart	206	(1)
Applying a New Design Template	207	(2)
Rearranging Slides	209	(1)
Adding an Animation Scheme to Selected Slides	210	(3)
Printing Slides as Handouts	211	(1)
Creating and Presenting a Custom Show	212	(1)
Running the Slide Show, Saving, and Quitting PowerPoint	213	(1)
Project Summary	213	(1)
What You Should Know	214	(1)
Learn It Online	215	(1)
Apply Your Knowledge	216	(1)
In the Lab	217	(5)
Cases and Places	222	(4)
Modifying Visual Elements and Presentation Formats
Objectives	226	(1)
Introduction	226	(1)
Project Four --- College Finances	226	(2)
Starting a New Presentation Using the AutoContent Wizard	228	(5)
Starting and Customizing a New Presentation	228	(1)
Using the AutoContent Wizard	229	(2)
Creating a Folder and Saving a Presentation	231	(1)
Adding a Picture to Create a Custom Background	232	(1)
Creating a WordArt Element and Adding It to a Slide	233	(13)
Deleting the Title and Subtitle Text Placeholders	233	(3)
Selecting a WordArt Style	236	(1)
Entering the WordArt Text	237	(2)
Changing the WordArt Height and Width	239	(1)
Displaying Grids and Guides and Positioning a WordArt Object	240	(2)
Hiding Guides	242	(1)
Adding a Sound Effect	243	(2)
Deleting Slides	245	(1)
Adding a Chart to a Slide	246	(5)
Displaying the Next Slide and Editing the Title and Bulleted List Text	247	(1)
Changing the Slide Layout and Positioning the Text Placeholder	248	(1)
Inserting a Chart and Replacing the Sample Data	249	(2)
Inserting an Excel Chart	251	(5)
Displaying the Next Slide, Editing the Title Text, and Deleting the Text Placeholder	252	(1)
Inserting an Excel Chart	253	(2)
Scaling and Moving an Excel Chart	255	(1)
Adding a Table from Word	256	(3)
Displaying the Next Slide, Editing the Title Text, and Changing the Slide Layout	257	(1)
Inserting a Word Table	258	(1)
Scaling and Moving a Word Table	258	(1)
Adding Hyperlinks	259	(4)
Displaying the Next Slide and Editing the Text	260	(1)
Adding a Hyperlink to a Slide	261	(1)
Adding the Remaining Hyperlink to the Slide	262	(1)
Revising and Customizing Individual Slides	263	(5)
Hiding Slides	263	(2)
Finding Text	265	(1)
Finding and Replacing Text	265	(1)
Using the Thesaurus	266	(2)
Finding a Second Synonym	268	(1)
Customizing Entire Presentation Elements	268	(4)
Changing the Presentation Template Color Scheme	268	(2)
Modifying the Footer on the Slide Master	270	(2)
Adding an Action Button on the Slide Master	272	(6)
Adding an Action Button and an Action Setting	272	(2)
Scaling an Action Button	274	(1)
Adding a Fill Color to the Action Button	274	(1)
Displaying Guides and Positioning the Action Button	275	(2)
Rotating the Action Button	277	(1)
Closing Master View	278	(1)
Modifying the Presentation Format	278	(7)
Adding a Slide Transition Effect to a Slide Show	279	(2)
Rehearsing Timings	281	(2)
Replacing the Slide Master	283	(2)
Adding Notes and Printing Speaker Notes	285	(4)
Adding Notes	285	(1)
Printing Speaker Notes	286	(3)
Saving the Presentation in Rich Text Format	289	(1)
Running a Slide Show with Hyperlinks and an Action Button	290	(3)
Running a Slide Show with Hyperlinks to the Internet	290	(1)
Running a Slide Show with an Action Button	290	(2)
Delivering and Navigating a Presentation Using the Slide Show Toolbar	292	(1)
Project Summary	293	(1)
What You Should Know	294	(1)
Learn It Online	295	(1)
Apply Your Knowledge	296	(1)
In the Lab	297	(8)
Cases and Places	305	(2)
Collaboration Feature Delivering Presentations to and Collaborating with Workgroups
Objectives	307	(1)
Introduction	307	(1)
Part 1: Workgroup Collaboration Using a Review Cycle	308	(22)
Starting PowerPoint and Opening a File	309	(1)
Displaying the Reviewing Toolbar and Inserting a Comment	310	(4)
Collaborating with Workgroups	314	(1)
Distributing the Slide Show for Review	314	(2)
Merging Slide Shows and Printing Comments	316	(5)
Reviewing, Accepting, and Rejecting Comments	321	(4)
Reviewing, Accepting, and Rejecting Comments on Slides 2, 3, and 4	325	(5)
Part 2: Scheduling and Delivering Online Broadcasts	330	(3)
Part 3: Saving the Presentation Using the Package for CD Option	333	(4)
Copying a Presentation Package to a Folder	335	(1)
Viewing a Packaged Presentation Using the PowerPoint Viewer	336	(1)
Closing the Presentation	336	(1)
Collaboration Feature Summary	337	(1)
What You Should Know	337	(1)
In the Lab	338	(8)
Working with Macros and Visual Basic for Applications (VBA)
Objectives	346	(1)
Introduction	346	(2)
Project Five --- Vacation Central	348	(3)
Opening a Presentation and Saving it with a New File Name	349	(2)
Phase 1 --- Creating a Toolbar and Adding Two Buttons	351	(9)
Creating and Customizing a Toolbar	351	(8)
Saving the Presentation	359	(1)
Phase 2 --- Recording a Macro and Assigning it to a Menu Command	360	(11)
Recording a Macro	361	(4)
Customizing a Menu	365	(3)
Opening a Presentation Containing a Macro and Executing the Macro	368	(1)
Viewing a Macro's VBA Code	369	(2)
Phase 3 --- Creating a Form to Customize the Presentation	371	(32)
Step 1 --- Create the User Interface	373	(1)
Opening the Visual Basic IDE and a New Form	373	(2)
Changing the Form Size and the Toolbox Location	375	(2)
Adding Controls	377	(6)
Step 2 --- Set Control Properties	383	(4)
Step 3 --- Write the VBA Code	387	(4)
More About Visual Basic for Applications	391	(9)
Adding a Button to Run the Form	400	(1)
Saving the Presentation	401	(1)
Testing the Controls	401	(1)
Quitting PowerPoint	402	(1)
Project Summary	403	(1)
What You Should Know	403	(1)
Learn It Online	404	(1)
Apply Your Knowledge	405	(1)
In the Lab	406	(10)
Cases and Places	416	(2)
Creating a Self-Running Presentation Containing Shapes
Objectives	418	(1)
Introduction	418	(2)
Project Six --- Planning a Family Reunion	420	(1)
Starting and Customizing a New Presentation	420	(1)
Developing the Core Presentation Slides	421	(5)
Creating a Title Slide	421	(1)
Saving the Presentation	422	(1)
Creating Slide 2	422	(1)
Creating Slide 3	423	(1)
Creating Slide 4	424	(2)
Adding a Presentation within a Presentation	426	(5)
Inserting a Slide from Another Presentation	426	(4)
Adding Notes to a Slide	430	(1)
Saving the Presentation	430	(1)
Inserting, Sizing, and Moving a Clip	431	(1)
Inserting and Formatting an AutoShape	431	(8)
Inserting an AutoShape	432	(2)
Adding Text to an AutoShape	434	(1)
Applying an AutoShape Entrance Animation Effect	435	(1)
Applying a Motion Path Animation Effect to an AutoShape	436	(2)
Formatting AutoShape Text	438	(1)
Inserting, Formatting, and Animating a Diagram	439	(11)
Inserting a Venn Diagram	439	(3)
Changing the Venn Diagram Size	442	(2)
Adding Text to the Diagram Shapes	444	(1)
Formatting the Venn Diagram Text Using the Format Painter	445	(3)
Formatting the Venn Diagram	448	(2)
Creating a Self-Running Presentation	450	(2)
Adding an Animation Scheme	451	(1)
Setting Slide Show Timings Manually	452	(3)
Adding and Formatting Slide Numbers	455	(6)
Adding Slide Numbers	455	(2)
Formatting Slide Numbers	457	(2)
Starting the Self-Running Presentation	459	(1)
Printing Slides as Handouts	460	(1)
Project Summary	461	(1)
What You Should Know	461	(1)
Learn It Online	462	(1)
Apply Your Knowledge	463	(1)
In the Lab	464	(6)
Cases and Places	470	(1)
Online Feature Importing Files from the Microsoft Office Online Web Site
Objectives	471	(1)
Introduction	471	(2)
Importing a Design Template from the Microsoft Office Templates Web Site	473	(5)
Connecting to the Microsoft Office Templates Web Site	473	(2)
Locating and Downloading a Template	475	(3)
Saving the Presentation	478	(1)
Copying Clips from the Microsoft Office Clip Art and Media Web Site	478	(6)
Connecting to the Microsoft Office Clip Art and Media Web Site	479	(1)
Searching for and Copying Microsoft Office Clip Art and Media Clips	480	(4)
Quitting a Web Session	484	(1)
Editing Text and Moving the Clips	484	(1)
Running and Printing the Presentation	485	(1)
Running a Slide Show	485	(1)
Printing a Presentation Slide	485	(1)
Quitting PowerPoint	486	(1)
Microsoft Online Feature Summary	486	(1)
What You Should Know	486	(1)
In the Lab	487
Appendix A Microsoft PowerPoint Help System
Using the PowerPoint Help System	1	(1)
Navigating the PowerPoint Help System	2	(6)
Other Help Commands on the Help Menu	8	(2)
Use Help	10	(1)
Appendix B Speech and Handwriting Recognition
Introduction	11	(14)
Appendix C Publishing Office Web Pages to a Web Server
Using Web Folders to Publish Office Web Pages	24	(1)
Using FTP to Publish Office Web Pages	24	(1)
Appendix D Changing Screen Resolution and Resetting the PowerPoint Toolbars and Menus
Changing Screen Resolution	25	(6)
Appendix E Microsoft Office Specialist Certification
What Is Microsoft Office Specialist Certification?	31	(1)
Why Should You Be Certified?	31	(1)
The Microsoft Office Specialist Certification Exams	32	(1)
How to Prepare for the Microsoft Office Specialist Certification Exams	32	(1)
How to Find an Authorized Testing Center	32	(1)
Shelly Cashman Series Microsoft Office Specialist Center	32	(1)
Microsoft Office Specialist Certification Maps	33
Index	1	(1)
Quick Reference Summary	1