Microsoft Project Version 2002 Step by Step

by Microsoft Corporation, CJ

• ISBN13: 9780735613010
• ISBN10: 073561301X
• Edition: 1st
• Format: Paperback
• Copyright: 2002-06-19
• Publisher: Microsoft Press

Summary

Teach yourself exactly what you need to know about using Microsoft Project 2002 project-management software-just when you need it. With STEP BY STEP, you can work through every lesson or choose your own best starting point. The book uses easy-to-follow instructions and friendly, non-intimidating language to walk you through the steps for planning, organizing, and analyzing project tasks, deadlines, and resources. Hone your new skills using practice files on CD. STEP BY STEP is the easy way to introduce yourself to Microsoft Project 2002 features and functions-and quickly build mastery with everyday tasks-one step at a time!

Author Biography

Carl Chatfield is the co-author of Microsoft Project 2000 Step by Step and Microsoft Project Version 2002 Step by Step, both from Microsoft Press. Carl is the User Assistance Manager for Office Project at Microsoft Corporation. He is a certified Project Management Professional with extensive knowledge of Office Project as well as specific usability issues.

Table of Contents

What's New in Microsoft Project 2002	xi
Getting Help	xiii
Getting Help with This Book and Its CD-ROM	xiii
Getting Help with Microsoft Project 2002	xiii
Using the Book's CD-ROM	xv
System Requirements	xv
Installing the Practice Files	xvi
Using the Practice Files	xvii
Uninstalling the Practice Files	xviii
Installing the Evaluation Software	xviii
Conventions and Features	xix
Part 1 Managing a Simple Project
Getting Started with Microsoft Project	2	(22)
Managing Your Projects with Microsoft Project	4	(2)
Starting Microsoft Project	6	(3)
Exploring Views	9	(5)
Exploring Reports	14	(2)
Creating a New Project Plan	16	(3)
Setting Nonworking Days	19	(3)
Entering Project Properties	22	(2)
Creating a Task List	24	(18)
Entering Tasks	25	(2)
Project Management Focus: Defining the Right Tasks for the Right Deliverable	27	(1)
Estimating Durations	27	(3)
Project Management Focus: How Do You Come Up with Accurate Task Durations?	30	(1)
Entering a Milestone	31	(1)
Organizing Tasks into Phases	32	(1)
Project Management Focus: Top-Down and Bottom-Up Planning	32	(2)
Linking Tasks	34	(4)
Documenting Tasks	38	(2)
Checking the Plan's Duration	40	(2)
Setting Up Resources	42	(14)
Setting Up People Resources	43	(4)
Setting Up Equipment Resources	47	(2)
Setting Up Material Resources	49	(1)
Entering Resource Pay Rates	50	(2)
Project Management Focus: Getting Resource Cost Information	52	(1)
Adjusting Working Time for Individual Resources	52	(3)
Documenting Resources	55	(1)
Assigning Resources to Tasks	56	(14)
Assigning Resources to Tasks	58	(4)
Assigning Additional Resources to a Task	62	(5)
Project Management Focus: When Should Effort-Driven Scheduling Apply?	67	(1)
Assigning Material Resources to Tasks	67	(3)
Formatting and Printing Your Plan	70	(18)
Creating a Custom Gantt Chart View	72	(5)
Drawing on a Gantt Chart	77	(1)
Formatting Text in a View	78	(3)
Formatting and Printing Reports	81	(7)
Tracking Progress on Tasks	88	(14)
Saving a Project Baseline	90	(2)
Tracking a Project as Scheduled	92	(1)
Entering a Task's Completion Percentage	93	(2)
Entering Actual Values for Tasks	95	(4)
Project Management Focus: Is the Project on Track?	99	(3)
Part 2 Managing a Complex Project
Fine-Tuning Task Details	102	(28)
Adjusting Task Relationships	103	(5)
Setting Task Constraints	108	(4)
Viewing the Project's Critical Path	112	(2)
Interrupting Work on a Task	114	(2)
Adjusting Working Time for Individual Tasks	116	(3)
Changing Task Types	119	(3)
Entering Deadline Dates	122	(2)
Entering Fixed Costs	124	(2)
Setting Up a Recurring Task	126	(4)
Fine-Tuning Resource and Assignment Details	130	(16)
Entering Multiple Pay Rates for a Resource	131	(2)
Setting Up Pay Rates to Apply at Different Times	133	(2)
Setting Up Resource Availability to Apply at Different Times	135	(1)
Delaying the Start of Assignments	136	(2)
Applying Contours to Assignments	138	(3)
Applying Different Cost Rates to Assignments	141	(1)
Entering Material Resource Consumption Rates	142	(4)
Fine-Tuning the Project Plan	146	(22)
Examining Resource Allocations Over Time	147	(1)
Project Management Focus: Evaluating Resource Allocation	148	(5)
Manually Resolving Resource Over allocations	153	(4)
Leveling Over allocated Resources	157	(5)
Examining Project Costs	162	(3)
Checking the Project's Finish Date	165	(3)
Organizing and Formatting Project Details	168	(20)
Sorting Project Details	169	(4)
Grouping Project Details	173	(4)
Filtering Project Details	177	(4)
Customizing Tables	181	(3)
Customizing Views	184	(4)
Printing Project Information	188	(18)
Printing Your Project Plan	189	(2)
Project Management Focus: Communicating with Stakeholders	191	(4)
Printing Views	195	(7)
Printing Reports	202	(4)
Publishing Project Information Online	206	(12)
Copying Project Information as a GIF Image	207	(4)
Saving Project Information as a Web Page	211	(2)
Changing the Look of a Project Web Page	213	(5)
Sharing Project Information with Other Programs	218	(16)
Copying and Pasting with Microsoft Project	220	(3)
Opening Other File Formats in Microsoft Project	223	(5)
Saving to Other File Formats from Microsoft Project	228	(6)
Tracking Progress on Tasks and Assignments	234	(22)
Updating a Baseline	237	(3)
Tracking Actual and Remaining Values for Tasks and Assignments	240	(8)
Tracking Timephased Actual Work for Tasks and Assignments	248	(4)
Project Management Focus: Collecting Actuals from Resources	252	(1)
Rescheduling Incomplete Work	252	(4)
Viewing and Reporting Project Status	256	(22)
Identifying Tasks That Have Slipped	258	(5)
Project Management Focus: Getting the Word Out	263	(1)
Examining Task Costs	264	(5)
Examining Resource Costs	269	(2)
Project Management Focus: What About All Those Other Costs?	271	(1)
Reporting Project Cost Variance with a Stoplight View	272	(6)
Getting Your Project Back on Track	278	(18)
Troubleshooting Time and Schedule Problems	280	(5)
Troubleshooting Cost and Resource Problems	285	(4)
Troubleshooting Scope-of-Work Problems	289	(7)
Part 3 Special Subjects
Applying Advanced Formatting	296	(20)
Formatting Bar Styles in a Gantt Chart View	297	(6)
Displaying Task IDs and WBS Codes	303	(6)
Formatting the Network Diagram View	309	(3)
Formatting the Calendar View	312	(4)
Customizing Microsoft Project	316	(20)
Working with the Organizer	318	(4)
Recording Macros	322	(4)
Editing Macros	326	(4)
Customizing a Toolbar	330	(6)
Measuring Performance with Earned Value Analysis	336	(8)
Viewing Earned Value Schedule Indicators	338	(3)
Viewing Earned Value Cost Indicators	341	(3)
Consolidating Projects and Resources	344	(61)
Creating a Resource Pool	346	(5)
Viewing Assignment Details in a Resource Pool	351	(1)
Updating Assignments in a Sharer Plan	352	(1)
Updating a Resource's Information in a Resource Pool	353	(2)
Updating All Projects' Working Times in a Resource Pool	355	(2)
Linking New Project Plans to a Resource Pool	357	(3)
Opening a Sharer Plan and Updating a Resource Pool	360	(2)
Working With Consolidated Projects	362	(4)
Creating Dependencies Between Projects	366	(7)
Part 4 Appendices
A: Introducing Microsoft Project Server	373	(22)
Setting Up Collaboration Features in Microsoft Project	374	(1)
Using Microsoft Project Server at the Workgroup Level	375	(1)
Working in the Planning Phase	376	(8)
Working in the Tracking Phase	384	(7)
Using Microsoft Project Server at the Enterprise Level	391	(1)
Using E-Mail Based Collaboration	391	(4)
B: A Short Course in Project Management	395	(8)
Understanding What Defines a Project	395	(1)
The Project Triangle: Seeing Projects in Terms of Time Cost and Scope	396	(2)
Time Cost and Scope: Managing Project Constraints	398	(3)
Managing Your Projects with Microsoft Project	401	(2)
C: What's Next?	403	(2)
Joining a Microsoft Project Learning Community	403	(1)
Joining a Project Management Learning Community	404	(1)
Final Words	404	(1)
Quick Reference	405	(20)
Glossary	425	(10)
Index	435	(10)
About the Authors	445