Microsoft Word 2000 Step by Step

MICROSOFT WORD 2000 STEP BY STEP is the easiest and fastest way to teach yourself to use the latest version of Microsoft's bestselling word processor. Work through every lesson to complete the full course, or do individual lessons to learn just the skills you need. Either way, you learn at your optimum pace from the teacher who knows you bestyou.With this book and Microsoft Word 2000, you'll learn to: Get started with Word 2000navigate the Word menu and use toolbar buttons to simplify your work; cut, copy, paste, and format your text; change fonts, font sizes, and font effects, and add borders, bullets, and shadingall with a few clicks of the toolbar buttons! Increase editing skillsenhance the organization and design of your documents; automate tasks using advanced features; use themes and create styles to change the look of all or part of your documents; use templates and electronic forms to streamline and standardize your work. Develop advanced editing techniquestrack document changes; add and edit comments; save and compare versions; apply password protection to documents; use the Outline view and master documents to organize your own documents; create form letters and envelopes with the mail merge tool; lay out a complex newsletter. Use Web toolsdesign and publish simple and advanced Web pages; save and edit documents in HTML format and import data to a Web page.This book is approved courseware for the Microsoft Office Specialist Program.Go to: http://www.microsoft.com/learning/mcp/officespecialist/default.mspx

Catapult, Inc., is a national software training company. Their classrooms provide instructor-led Performance-Based Training nationwide in open-enrollment classes as well as in private, dedicated classes at customer sites.

QuickLook Guide

vii

Finding Your Best Starting Point

xi

Finding Your Best Starting Point

xi

New Features in Microsoft Word 2000

xiii

Corrections, Comments, and Help

xiv

Using the Microsoft Word 2000 Step by Step CD-ROM

xv

Installing the Practice Files

xvi

Using the Practice Files

xvi

Using the Multimedia Files

xix

Uninstalling the Practice Files

xix

Need Help with the Practice Files?

xx

Part 1 Getting Started with Word 2000

1

(92)

Creating and Saving Simple Documents

3

(26)

Using Word to Create Simple Documents

3

(1)

Starting Microsoft Word

4

(3)

Navigating the Word Document Window

7

(1)

Using Toolbar Buttons

7

(4)

Creating and Editing Basic Word Documents

11

(10)

Getting Help

21

(1)

One Step Further: Creating Your Own Toolbar

22

(3)

Quick Reference

25

(4)

Working with Text

29

(18)

Opening Documents

30

(2)

Selecting a View for Working in a Document

32

(2)

Moving and Copying Text Using the Mouse

34

(5)

Moving and Copying Text Using Buttons

39

(8)

One Step Further: Linking Two Documents

47

(3)

Quick Reference

50

(-3)

Formatting Characters and Paragraphs

47

(30)

Changing the Appearance of Text

55

(1)

Using Additional Text Effects

56

(2)

Applying Repeated Formatting

58

(1)

Changing Paragraph Alignment

59

(1)

Justifying Text by Clicking the Insertion Point

60

(2)

Changing the Spacing of Paragraphs

62

(4)

Setting Additional Paragraph Rules

66

(2)

Adding Borders and Shading to Paragraphs

68

(4)

One Step Further: Creating a Quick and Colorful Logo

72

(1)

Quick Reference

73

(4)

Previewing and Printing Documents

77

(16)

Previewing Documents

78

(2)

Editing While in Print Preview

80

(2)

Inserting Page Breaks

82

(1)

Adjusting Margins with the Ruler

83

(3)

Printing Documents

86

(3)

Printing Envelopes

89

(1)

One Step Further: Shrinking a Document to Fit

90

(1)

Quick Reference

91

(2)

Part 1 Review & Practice

93

(4)

Part 2 Increasing Your Editing Skills

97

(112)

Mastering Indents, Tabs, and Tables

99

(28)

Understanding Indents and Tabs

101

(1)

Working with Indents

102

(3)

Creating Bulleted and Numbered Lists

105

(1)

Using the New Line Character

106

(1)

Using Picture Bullets

107

(1)

Using Tabs

108

(1)

Using the Ruler to Set Tabs

109

(4)

Working with Tables

113

(5)

Formatting Tables

118

(2)

One Step Further: Using Tables as Graphics

120

(4)

Quick Reference

124

(3)

Automating Tasks

127

(28)

Finding and Replacing Text

129

(1)

Finding and Replacing Formatting

130

(4)

Using Shortcuts with Frequently Used Text

134

(3)

Automating Text Formatting

137

(3)

Checking Spelling and Grammar

140

(3)

Replacing a Word Using the Thesaurus

143

(1)

Making Tasks Easier with Macros

144

(6)

One Step Further: Changing Capitalization with the Change Case Command

150

(2)

Quick Reference

152

(3)

Formatting Pages and Working with Styles and Themes

155

(24)

Working with Page Setup

157

(3)

Inserting Page Numbers

160

(1)

Applying Themes to Documents

161

(1)

Applying Styles to Documents

162

(6)

Creating Headers and Footers

168

(5)

One Step Further: Inserting Footnotes

173

(2)

Quick Reference

175

(4)

Using Templates and Forms

179

(30)

Using Templates and Wizards

180

(4)

Saving Documents as Templates

184

(2)

Using Electronic Forms

186

(5)

Inserting Fields and Controls

191

(5)

Inserting Calculation Fields

196

(3)

Protecting Electronic Forms

199

(1)

Filling Out Electronic Forms

200

(3)

One Step Further: Adding Help Content to a Form

203

(2)

Quick Reference

205

(4)

Part 2 Review & Practice

209

(6)

Part 3 Developing Advanced Editing Techniques

215

(98)

Mail Merging

217

(22)

Mail Merging: The Basics

218

(1)

Performing Mail Merges

219

(12)

Attaching an Existing Data Source

231

(4)

One Step Further: Filtering Data Records Before Merging

235

(1)

Quick Reference

236

(3)

Enhancing Documents with Columns and Art

239

(26)

Creating Columns

241

(5)

Creating and Placing Text Boxes

246

(5)

Applying Drop Caps

251

(1)

Working with the Word Clip Gallery

251

(2)

Creating Graphics with the Drawing Toolbar

253

(6)

Adding 3-D Effects and Color to Graphics

259

(2)

One Step Further: Creating a Self-Mailing Newsletter

261

(2)

Quick Reference

263

(2)

Designing Web Pages

265

(26)

Saving a Documents as Web Pages

267

(2)

Designing Web Pages

269

(7)

Adding Controls to Web Pages

276

(7)

Gathering Information on the Internet

283

(2)

Inserting Bookmark Hyperlinks

285

(2)

One Step Further: Adding a Background Sound

287

(1)

Quick Reference

288

(3)

Editing and Publishing Web Pages

291

(22)

Organizing Web Pages Using Frames

293

(16)

One Step Further: Using Multiple Themes in a Frames Page

309

(2)

Quick Reference

311

(2)

Part 3 Review & Practice

313

(4)

Part 4 Collaborating Online

317

(92)

Tracking Changes in Group Projects

319

(22)

Editing with Revision Marks

321

(4)

Highlighting Text for Special Attention

325

(1)

Inserting Comments

326

(2)

Accepting and Rejecting Changes

328

(2)

Protecting Documents from Changes

330

(2)

Creating Multiple Versions of a Document

332

(3)

One Step Further: Collaborating Online

335

(2)

Quick Reference

337

(4)

Using Outline View and Master Documents

341

(24)

Using Outline View

343

(8)

Moving Blocks of Text

351

(1)

Creating Subdocuments from a Master Document

352

(8)

One Step Further: Navigating by Using Bookmarks

360

(2)

Quick Reference

362

(3)

Sending Documents Through E-mail

365

(22)

Sending Word Documents Through E-mail

367

(5)

Sending a Document in HTML Format

372

(4)

Routing Documents

376

(5)

Using Word as Your E-mail Editor

381

(2)

One Step Further: Customizing Outgoing E-mail

383

(3)

Quick Reference

386

(1)

Connecting with Other Office 2000 Programs

387

(22)

Sending Word Documents to PowerPoint

389

(3)

Inserting PowerPoint Presentations into Word Documents

392

(4)

Inserting and Linking Microsoft Excel Data

396

(5)

Creating Charts in Word Documents

401

(3)

One Step Further: Adding Hyperlinks to Word Documents

404

(2)

Quick Reference

406

(3)

Part 4 Review & Practice

409

(4)

Index

413

Appendix A: If You're New to Windows or Word 2000

CD-ROM

Appendix B: Matching the Exercises

CD-ROM

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