Oracle Procure-to-Pay Guide

by Cameron, Melanie

• ISBN13: 9780071622271
• ISBN10: 0071622276
• Edition: 1st
• Format: Paperback
• Copyright: 2009-05-18
• Publisher: McGraw-Hill Education

Summary

The first book to offer detailed coverage of Oracle Procure-to-Pay--only from Oracle PressWith this authoritative guide, you will move seamlessly from a business consideration of an Oracle Procure-to-Pay implementation to detailed setup requirements to complete processing instructions. The book covers the latest version of the software--R12--including the most innovative new features.Oracle E-Business Suite: Oracle Procure-to-Pay Guide offers complete explanations of setup flows and processing details for each screen and field. This Oracle Press guide is ideal for users, support personnel, and consultants either considering or involved in an actual upgrade or implementation of Oracle E-Business Suite Financials. � .

Author Biography

Melanie Cameron has 15 years of experience with Oracle E-Business Suite, beginning on R9, and has worked with subsequent release making her well-versed on both Oracle's functionality and business impacts. Ms. Cameron has written and presented on this topic for user groups at the local and national level and served on the board of directors for the AZOAUG from 2002-2007.

Table of Contents

Acknowledgments	p. ix
Introduction	p. x
Procure-to-Pay Overview	p. 1
The Procure-to-Pay Family	p. 2
Purchasing	p. 2
iProcurement	p. 2
iSupplier Portal	p. 3
Services Procurement	p. 3
Sourcing	p. 3
Procurement Contracts	p. 3
Approval Management	p. 3
E-Business Tax	p. 3
iExpenses	p. 3
Payables	p. 3
Payments	p. 4
Subledger Accounting	p. 4
A Word about Conversions	p. 4
Converting Suppliers	p. 4
Open Invoices	p. 4
Purchasing Conversions	p. 5
Purchasing Setups	p. 7
Setups Completed with Other Modules	p. 8
Locations for Delivery (Conditionally Required)	p. 8
Organization Classification (Required)	p. 10
Inventory Parameters	p. 12
Costing Information	p. 12
Revision, Lot, Serial, and LPN	p. 12
Other Accounts	p. 12
Defining Item Number Format in EBS (Optional)	p. 13
Units of Measure (Conditionally Required)	p. 13
Setting Up Classes	p. 14
Adding Additional Units of Measure to a Class	p. 14
Unit of Measure Conversions	p. 15
Creating Categories for Purchasing (Required)	p. 16
Using Employees in Purchasing (Required)	p. 19
Setting Up Approvers for Requisitions and Purchase Orders (Required)	p. 20
Creating Buyers (Required)	p. 22
Purchasing Options (Required)	p. 24
Document Controls	p. 24
Document Defaults	p. 27
Document Numbering	p. 30
Receiving Options	p. 30
Accounting Options Available with Receiving Transactions	p. 33
Cost Factors for Receipts	p. 33
Financial Options (Required)	p. 33
Line Types (Conditionally Required)	p. 33
Requisition Templates (Optional)	p. 34
Document Types (Conditionally Required)	p. 35
Account Generator (Conditionally Required)	p. 37
Processing Purchasing Documents	p. 39
Purchasing Documents	p. 40
Requests for Quote	p. 40
Requisitions	p. 40
Purchase Orders and Agreements	p. 40
Releases	p. 40
Purchasing Documents, Step-by-Step	p. 41
Requisitions	p. 41
Using the Supplier Item Catalog to Create Requisition Lines	p. 45
Requisition Distributions	p. 47
Outside Processing	p. 49
Defaulting Requisition Information	p. 49
Approving Purchasing Documents	p. 50
Approving a Requisition	p. 51
Controlling Requisitions	p. 52
Creating Purchase Orders from Requisitions	p. 53
AutoCreate	p. 54
Purchasing Documents	p. 60
Setting Purchase Order Preferences	p. 67
Approving Purchasing Orders	p. 68
Controlling Purchasing Documents	p. 68
Tracking Changes to Purchasing Documents	p. 70
Releases	p. 71
Buyers Work Center	p. 71
Demand Workbench	p. 72
Receiving	p. 73
Receipts	p. 74
Returns	p. 76
Correcting Receiving and Return Transactions	p. 76
Purchasing Month End and Accruals	p. 77
Understanding EBS's Accrual Process	p. 77
Loading Balances into the Accrual Tables	p. 78
Additional Reconciliation Reports	p. 78
Writing Off Accrual Transactions	p. 79
Period End Accruals	p. 79
Controlling Periods	p. 80
Suppliers	p. 81
Technical Update	p. 82
Creating Suppliers	p. 82
Quick Update	p. 83
Company Profile/Organization	p. 86
Tax Details	p. 88
Address Book	p. 90
Contact Directory	p. 93
Business Classification	p. 93
Products and Services	p. 94
Banking Details	p. 95
Surveys	p. 97
Terms and Control/Accounting	p. 97
Tax and Reporting	p. 99
Purchasing	p. 100
Receiving	p. 101
Payment Details	p. 102
Invoice Management	p. 104
Ongoing Supplier Maintenance	p. 104
Identifying Duplicate Suppliers	p. 105
Merging Suppliers	p. 105
Payables Setups	p. 107
Required Setups	p. 108
Operating Unit	p. 108
Financial Options	p. 108
Payables System Setups	p. 112
Invoice Tolerances	p. 113
Payables Options	p. 114
Payment Terms	p. 121
Special Calendars	p. 123
Aging Periods	p. 124
Bank Setups	p. 125
Open First Payables Period	p. 133
Profiles	p. 133
Optional Setups	p. 135
Hold and Release Reasons	p. 135
Expense Report Templates	p. 142
Distribution Sets	p. 143
Folders	p. 146
Payables Processing	p. 149
Invoices	p. 150
Manual Invoices	p. 150
Defaulting Information During Invoice Entry	p. 151
Invoice Batch Window	p. 152
Invoice Workbench	p. 153
Invoice Information Tabs	p. 160
Entering Quick Invoices	p. 188
Expense Report Processing in Payables	p. 190
Netting Outstanding Receivables and Payables	p. 193
Recurring Invoices	p. 198
Importing Invoices	p. 202
1099 Processing	p. 205
Payables Processing Flow from Beginning to End	p. 208
Invoice Validation	p. 210
Invoice Approval	p. 210
Creating Accounting Entries	p. 211
Inquiring on Payables Invoices	p. 212
Closing and Reconciling Payables	p. 214
Validate All Transactions	p. 214
Reviewing the Invoice on Hold Report	p. 215
Creating Accounting Entries	p. 215
Transferring Data to the General Ledger	p. 215
Ensuring All Transactions Are Accounted and Transferred Prior to Closing the Period	p. 215
Controlling Payables Periods	p. 216
Balancing Payables to the General Ledger	p. 217
Payments Setups	p. 219
Setting Up Payments	p. 220
Shared Setups	p. 220
Disbursement-Specific Setups	p. 233
System Profiles for Payments	p. 244
Creating Templates for Streamlined Payment Processing	p. 245
Payment Processing	p. 249
Introducing the Managers	p. 250
Payment Batches vs. Single Payments	p. 251
Generating Single Payments	p. 251
Voiding, Stopping, and Reissuing Payments	p. 256
Refunds	p. 256
Using the Payment Manager	p. 257
Creating Requests for Payment	p. 257
Scheduling Settlement Batches	p. 260
Bills Payable Settlements	p. 262
Bills Payable Setups	p. 262
Managing Payment Processing	p. 262
Determining Cash Requirements	p. 269
Bank Reconciliations	p. 270
Updating Transactions	p. 270
Bank Reconciliation Reports	p. 271
Calculating Balances Owed to Suppliers	p. 271
Glossary	p. 275
Index	p. 281
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