Organizing for Success, Second Edition

by Zeigler, Kenneth

• ISBN13: 9780071739566
• ISBN10: 0071739564
• Edition: 2nd
• Format: Paperback
• Copyright: 2010-03-17
• Publisher: McGraw-Hill Education

Summary

Each day you have a limited amount of time to meet your unlimited amount of obligations. Organizing for Success is a step-by-step handbook for getting the most out of your time.

Author Biography

About the Author:
Kenneth Zeigler has been recognized as a time management expert since developing a time management system for Herz in 1997. The author of three books, he has been on the cover of Investor's Business Daily and has published numerous articles on time management, productivity, and work / life balance for such newspapers as The Washington Post, NY Post, and Charlotte Observer. Over the years he has advised such clients as Hertz, Toys "R" Us, The Federal Reserve, The Comptroller of the Currency, Hormel, and Fidelity Investments.

Table of Contents

Introduction: The 4th Dimension of Time Management	p. 1
The History of This Book	p. 4
The Best Way to Start	p. 6
Why Typical Approaches Don't Work	p. 7
How to Use This Book	p. 9
Lights, Camera, Action!	p. 9
Lost, But Making Excellent Time	p. 11
The Reasoning for Keeping Track of Your Time	p. 11
Let'S Get Started by Downloading the Timekeeping Journal	p. 12
How to Keep the Journal for Best Results	p. 13
Taking Control of Your Day	p. 15
What You'll Learn in This Chapter	p. 15
You Have Choices	p. 16
Understanding the Ringmaster "Mindset"	p. 18
The Ringmaster's Strategies	p. 19
Using a Master List to Create a Plan That Works	p. 29
Using a Master List to Create a Plan That Works	p. 29
How to Create and Use a Master List	p. 30
Quick Tips	p. 35
Organizing and Planning a More Effective Day and Week	p. 37
Using the End of Your Day to Increase Your Productivity	p. 37
The First Key to Productivity Is How You End Each Day-The End of Each Day Is The Springboard for Getting Off to a Fast Start the Next Day	p. 38
The Second Key to Productivity Is How You Start Each Day-Using The Veggie Principle to Focus on What Matters Most	p. 41
The Third Key to Productivity Is How Much You Get Done by Noon	p. 43
Making an Effective Daily List	p. 43
How to Put Together a Powerful Morning	p. 45
How to Put Together a More Productive and Powerful Week	p. 50
Quick Tips	p. 55
Prioritizing and Giving Others Your Priorities	p. 59
Why We Have Trouble Prioritizing Accurately	p. 59
How Human Nature Affects the Way We Prioritize	p. 60
Determining and Handling Priorities	p. 61
Establishing Priorities	p. 62
The Five-Part Model to Influence Others	p. 65
How to Negotiate Requests	p. 67
Successful People Do One Thing at a Time	p. 68
See If You Can Fit It into Your Schedule	p. 69
Write Down the Task and Circle the Deadline	p. 70
Show Your Leader and Team Members Your Plan	p. 70
Quick Tips	p. 71
Controlling E-mail and Using Your E-mail System More Effectively	p. 73
How to Control Your E-Mail	p. 74
Don't Use Your In-Box as Your To-Do List	p. 78
Use Your E-Mail System to Manage Your E-Mail	p. 80
Quick Tips	p. 87
Organizing Your Writing and Speech to Get Faster Results	p. 89
What You'll Learn in This Chapter	p. 89
Use Your Subject Line to Get Your Reader to Open Your E-Mail	p. 89
What Is the Purpose of Your Letter or E-Mail?	p. 91
Have One Key Point or Issue per Message	p. 91
Consider Your Reader or Audience Before You Write	p. 92
Understand Your Overwhelmed Reader	p. 92
Your Message Should Have These Three Characteristics	p. 93
Understanding What's at Stake	p. 93
Make Your Writing Reader Friendly	p. 94
Use the PADD Model to Organize Your Writing	p. 94
If You Must Forward a Message Give Instructions	p. 95
When You Hit The Reply Key, Modify the Subject Line	p. 95
E-Mail Etiquette	p. 96
Quick Tips	p. 97
Organizing and Streamlining Your Projects	p. 99
What You'll Learn in This Chapter	p. 99
What Is The Objective of Your Project?	p. 100
Leave Room in Your Plan for Things to Go Wrong	p. 100
Focus on Your Project and Work on It When You're at Your Best	p. 102
To Accurately Set Up Your Project, It's Important That You...	p. 104
Nine Easy Steps to Effective Project Management	p. 105
Quick Tips	p. 113
Effective Delegation That Works	p. 115
What You'll Learn in This Chapter	p. 115
Why Don't We Delegate More? (The Obstacles)	p. 117
Benefits of Successful Delegation	p. 117
Use Your Master List to Track Tasks You've Delegated	p. 119
The 10 Steps to Delegating Successfully	p. 120
Quick Tips	p. 127
Planning and Executing an Effective Meeting	p. 129
Characteristics of Unproductive Meetings	p. 130
There Are Three Types of Meetings	p. 130
Planning an Effective Meeting	p. 131
Organize Your Agenda and Meeting This Way	p. 134
Let the Meeting Begin	p. 137
At the End of the Meeting	p. 143
Other Meeting Ideas and Strategies	p. 145
Quick Tips	p. 149
Managing the Phone and Interruptions	p. 151
Why Interruptions Can Be so Damaging	p. 151
Criteria for a Worthwhile Interruption	p. 152
Try to Control the Noise Around You	p. 153
Turn Your Monitor or Laptop	p. 154
Chairs in Your Office	p. 155
Have a Selective Open-Door Policy	p. 155
Reduce "Drive-by Shootings"	p. 156
Put a Sign Outside Your Cubicle	p. 156
Work Somewhere Else	p. 157
Tell People	p. 157
If Your Computer Schedules Your Time...	p. 158
Learn How to Tactfully Interrupt	p. 158
Stand Up	p. 159
Arrange a Later Time	p. 159
Don't Prolong the Interruption	p. 159
Agree to a Group Power Hour	p. 159
Delegate the Interruption	p. 161
Managing the Phone and Voice Mail	p. 161
Incoming Calls	p. 166
How to Use Voice Mail Effectively	p. 168
Quick Tips	p. 172
Developing a Simple, Effective Filing System	p. 175
An Example	p. 176
Take Everything off Your Desk	p. 176
Have a Clock Visible	p. 178
Organize Your Tools	p. 179
Remove the Future and Past from Your Desk File	p. 180
How to Set Up Your Working Files	p. 181
Quick Tips	p. 189
Finding Two More Hours a Day	p. 191
The Law of Subtraction	p. 192
When You Review Your Journal	p. 193
Quick Tips	p. 195
Recognizing and Managing Procrastination	p. 197
It's Important to Recognize...	p. 197
Major Causes of Procrastination	p. 198
How to Manage Procrastination	p. 199
Quick Tips	p. 203
Appendix: Time Management Action Plan	p. 205
Index	p. 207
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