Outlook^® 2002 in an Instant^TM

by Nancy Buchanan; maranGraphics

• ISBN13: 9780764536694
• ISBN10: 0764536699
• Format: Paperback
• Copyright: 2002-01-01
• Publisher: Wiley

Summary

Using the award-winning Visual learning system, this compact, value-priced guide shows visual learners how to get up and running on the core program features in Outlook 2002 -- which you'll use over and over again. Concise, step-by-step instructions and consistent placement of elements make fast learning of essential Outlook 2002 tasks. This book uses the largest high-resolution screen shots of any book in the Visual series. Outlook 2002 In an Instant covers the most popular features of Outlook 2002, including manage multiple e-mail accounts within Outlook, get all reminders in a single reminder window, streamline group planning, and much more.

Author Biography

About the Author Nancy Buchanan is a freelance high-tech marketing consultant and writer who has been in technical marketing and sales for more than 18 years. Most recently she was in product marketing for almost eight years for Microsoft Corporation, where she worked in marketing for Microsoft Office, Microsoft FrontPage, for Windows-based streaming media, and for marketing Microsoft products sold to attorneys. Prior to joining Microsoft, Nancy was in sales and marketing for over six years at Novell, Inc. Nancy holds a Bachelor of Arts degree in Business Administration from the University of Washington in Seattle and lives in Washington state with her husband, her four children ranging in age from 3 to 12, her golden retriever Jake, and her cat Mocha.

Table of Contents

Understanding Outlook Basics
Outlook Overview	2	(2)
Connect to Your Mail Server	4	(2)
Start Outlook	6	(2)
Change the Outlook Window	8	(2)
Customize Outlook Today	10	(2)
Change Icon Size	12	(2)
Change E-mail Fonts	14	(2)
Close Outlook	16	(1)
Getting Help	17	(1)
Working with Your Inbox
Open Your Inbox	18	(1)
Read an E-mail Message	19	(1)
Answer an E-mail Message	20	(1)
Forward an E-mail Message	21	(1)
Create a New E-mail Message	22	(2)
Format Message Text	24	(1)
Save a Message as a File	25	(1)
Print a Message	26	(2)
Change New E-mail Notifications	28	(2)
Sending E-mail
Send E-mail to a Contact	30	(2)
Send E-mail to a Distribution List	32	(2)
Set Frequency for Send/Receive	34	(2)
Set and Identify E-mail Importance	36	(2)
Request or Respond to Read or Delivery Receipt	38	(2)
Save a Copy of Sent Messages	40	(2)
Take a Vote	42	(2)
Working with Attachments
Open an Attachment You Receive	44	(2)
Save an Attachment You Receive	46	(2)
Send a File with Your Message	48	(2)
Send a Link to a File with Your Message	50	(2)
Send an E-mail Message with Your Message	52	(2)
Send a Contact with Your Message	54	(2)
Send a Note with Your Message	56	(2)
Send Your Business Card with Your Message	58	(2)
Deleting E-mail
Delete a Message	60	(1)
Delete More Than One Message	61	(1)
Delete Messages Permanently	62	(1)
Remove Deleted Messages	63	(1)
Remove Deleted Messages Upon Exit	64	(1)
Get Rid of Junk Mail	65	(1)
Organizing Your Inbox
Color Code Messages	66	(2)
Sort Messages	68	(2)
Using Rules	70	(2)
Run Rules Now	72	(2)
Using AutoArchive	74	(2)
Find the Size of Your Mailbox	76	(2)
Find E-mail Messages	78	(2)
Using Advanced Find	80	(2)
Find E-mail Messages by Size	82	(2)
Storing E-mail in Folders
View Folders	84	(1)
Create a New Outlook Folder	85	(1)
Create a New Personal Folder	86	(2)
Move E-mail to a Folder	88	(1)
Move a Folder	89	(1)
Rename a Folder	90	(2)
Create a Shortcut to a Folder	92	(2)
Managing Your Schedule
Open Your Calendar	94	(1)
Check Your Schedule	95	(1)
Add an Appointment	96	(2)
Send Invitations to a Meeting	98	(2)
Send Invitations to a Recurring Meeting	100	(2)
Accept a Meeting Request	102	(2)
Decline a Meeting Request	104	(2)
Propose a New Time for a Meeting	106	(2)
Mark Appointment as Private or Personal	108	(2)
Set, Postpone, or Dismiss Meeting Reminders	110	(2)
Check Responses to a Meeting Request	112	(2)
Schedule Appointments Over the Internet	114	(2)
Color Code Appointments	116	(2)
Print Your Calendar	118	(2)
Using Outlook Contacts
Open the Outlook Contacts List	120	(1)
Open a Contact	121	(1)
Add a New Contact	122	(2)
Add a New Contact from an E-mail Message	124	(2)
Find a Contact	126	(2)
Edit a Contact	128	(2)
Change How You View Contacts	130	(2)
Create Your Own Distribution List	132	(2)
Send E-mail to a Distribution List	134	(2)
Remind Yourself to Follow Up	136	(2)
Send an E-mail Message to a Contact	138	(2)
Assign Contacts to Categories	140	(2)
View All Contacts in a Category	142	(2)
Map Directions to a Contact	144	(2)
Print a Contact List	146	(2)
Send a Letter to a Contact	148	(2)
Send a Letter to Multiple Contacts Using Mail Merge	150	(2)
Using the Journal
Journal Overview	152	(1)
Open the Journal	153	(1)
Automatically Record Journal Entries	154	(2)
Manually Record a Journal Entry	156	(2)
Record a File from Outside Outlook	158	(2)
Change the Current Journal View	160	(1)
Print Journal Entries	161	(1)
Find a Journal Entry	162	(2)
Tracking Tasks
Open Tasks	164	(2)
Create a Task	166	(2)
Modify a Task	168	(2)
Create a Recurring Task	170	(2)
Send a Status Report on a Task	172	(2)
Assign a Task to Someone Else	174	(2)
Request a Task from Someone Else	176	(2)
Mark a Task as Complete	178	(1)
Delete a Task	179	(1)
Change Default Colors for Overdue and Completed Tasks	180	(1)
Print Tasks	181	(1)
Taking Notes
Open Notes	182	(2)
Write a Note	184	(2)
Find a Note	186	(2)
Edit a Note	188	(2)
Delete a Note	190	(2)
Send a Note in an E-mail Message	192	(2)
Change the Default Font for Notes	194	(2)
Change the Size of a Note	196	(2)
Change the Color of a Note	198	(2)
Print Notes	200	(2)
Customizing the E-mail You Send
Format a Message	202	(2)
Change Default Fonts for Your E-mails	204	(2)
Using Stationery	206	(2)
Add Signature Text to Your E-mails	208	(2)
Remove Indents from Replies and Forwards	210	(2)
Using the Spell-Checker and AutoCorrect	212	(2)
Mark Your Comments	214	(2)
Add and Send from Different E-mail Addresses	216	(2)
Using the Internet with Outlook
Include a Link in a Message	218	(1)
View Web Pages from Within Outlook	219	(1)
Add a Shortcut to a Web Page	220	(2)
Send an HTML-based Newsletter	222	(2)
Using Instant Messaging	224	(2)
Reading Newsgroup Messages	226	(2)
Add Your Inbox to Your Favorites	228	(2)
Working with Microsoft Exchange
Microsoft Exchange Overview	230	(2)
Connect to a Microsoft Exchange Server	232	(2)
Work with Folders That Belong to Someone Else	234	(2)
View a Public Folder	236	(2)
Move Messages to Public Folders	238	(2)
Create a Group Calendar	240	(2)
Access Your E-mail Over the Internet	242	(2)
Using Exchange-based Instant Messaging	244