PowerPoint 2003 Bible

by Wempen, Faithe

• ISBN13: 9780764539725
• ISBN10: 0764539728
• Edition: CD
• Format: Paperback
• Copyright: 2003-10-17
• Publisher: Wiley

Summary

* Offers greater focus on Web collaboration and delivery * Increased coverage with 200 more pages than previous edition including. * Features expert advice for designing effective presentations effectively communicate with the audience. * Expanded coverage of graphics and video integration and more coverage of troubleshooting.

Author Biography

<b>Faithe Wempen,</b> M.A., is an A+ Certified hardware guru, Microsoft Office Specialist Master Instructor, and software consultant with over 70 computer books to her credit. When she is not writing, she teaches Microsoft Office classes in the Computer Technology department at Indiana University-Purdue University at Indianapolis (IUPUI), does private computer training and support consulting, and is the business manager of Sycamore Knoll Bed and Breakfast in Noblesville, Indiana (www.sycamoreknoll.com). Faithe is a contributing editor at CertCities.com, and a frequent contributor to CertCities.com, TechProGuild.com, and several magazines. She teaches online classes for the Hewlett-Packard Learning Center, and serves on the advisory board for the Computer Technician program at Training, Inc. in Indianapolis.

Table of Contents

Preface	p. ix
Acknowledgments	p. xiii
The Basics	p. 1
A First Look at PowerPoint	p. 3
Who Uses PowerPoint and Why?	p. 4
Learning Your Way around PowerPoint	p. 12
Getting Help	p. 23
Summary	p. 34
Controlling the On-Screen Display	p. 35
Changing the View	p. 35
Zooming In and Out	p. 42
Displaying and Hiding Screen Elements	p. 44
Working with Window Controls	p. 52
Summary	p. 57
Managing Presentation Files	p. 59
Saving Your Work	p. 59
Passwords and Privacy Settings	p. 72
Closing and Reopening Presentations	p. 75
Managing Files with File Properties	p. 81
Working with Multiple Presentations	p. 83
File Management from the Save As and Open Dialog Boxes	p. 83
Publishing a Presentation to a CD	p. 86
Summary	p. 87
Project Lab: Basic PowerPoint Navigation Practice	p. 89
The Scenario	p. 89
Working with the Help System	p. 90
Practicing File Management Techniques	p. 95
Practicing Presentation Viewing Techniques	p. 101
Building Your Presentation	p. 111
Developing Your Action Plan	p. 113
Identifying Your Audience and Purpose	p. 113
Choosing Your Presentation Method	p. 116
Choosing Your Delivery Method	p. 119
Choosing the Appropriate Template and Design	p. 121
Developing the Content	p. 122
Creating the Visual Image	p. 122
Adding Multimedia Effects	p. 124
Creating the Handouts and Notes	p. 124
Rehearsing the Presentation	p. 126
Giving the Presentation	p. 128
Assessing Your Success and Refining Your Work	p. 129
Summary	p. 130
Starting a New Presentation	p. 131
Creating a Presentation with the AutoContent Wizard	p. 132
Starting a Presentation Based on a Presentation Template	p. 134
Starting a Presentation Based on a Design Template	p. 136
Starting a Presentation from Scratch	p. 138
Starting with a Data File from Another Application	p. 138
Selecting Slides	p. 139
Adding Slides	p. 140
Deleting Slides	p. 144
Undoing Mistakes	p. 144
Rearranging Slides	p. 145
Summary	p. 148
Changing the Presentation's Look	p. 149
Changing an Individual Slide's Layout	p. 149
Using a Different Slide Size and Shape	p. 153
Changing the Design	p. 154
Changing the Color Scheme	p. 157
Changing the Background	p. 160
Ensuring Consistency with Slide and Title Masters	p. 161
Summary	p. 168
Conveying Your Message with Text and Tables	p. 169
Creating New Slides: A Review	p. 169
How Text Appears on Slides	p. 170
Replacing Text Placeholders and Sample Text	p. 171
Editing Text in Outline View	p. 172
Resizing or Moving a Text Box	p. 174
Adding Manual Text Boxes	p. 175
Finding and Replacing Text	p. 176
Exporting a PowerPoint Outline	p. 178
Working with Tables	p. 179
Summary	p. 192
Formatting Text and Text Boxes	p. 193
Understanding Fonts	p. 193
Choosing the Right Fonts	p. 195
Changing the Font, Size, and Text Attributes	p. 196
Using AutoFit and Other AutoFormat Features	p. 198
Changing Text Alignment	p. 200
Changing the Text Color	p. 201
Text Formatting Shortcuts	p. 202
Formatting Text Boxes	p. 204
Summary	p. 212
Correcting and Improving Presentation Text	p. 213
Correcting Your Spelling	p. 213
Checking Style and Punctuation	p. 217
Using AutoCorrect to Fix Common Problems	p. 221
Using AutoFormat As You Type	p. 222
Using Smart Tags	p. 223
Using the Research Tool	p. 226
Summary	p. 232
Inserting, Positioning, and Sizing Objects	p. 233
Inserting an Object	p. 234
Selecting Objects	p. 235
Moving and Copying Objects	p. 237
Repositioning Objects	p. 241
Rotating and Flipping Objects	p. 246
Resizing Objects	p. 247
Deleting Objects	p. 248
Layering Objects	p. 248
Working with Object Groups	p. 250
Summary	p. 250
Formatting Objects	p. 251
Formatting an Object's Border	p. 251
Changing an Object's Coloring	p. 254
Using Special Effect Fills	p. 257
Adding Shadows	p. 265
Adding 3-D Effects	p. 269
Summary	p. 271
Project Lab: Building a Simple Presentation with Text and Graphics	p. 273
The Scenario	p. 273
Starting a New Presentation	p. 274
Creating a Custom Design Template	p. 280
Creating an Alternate Slide Master Layout	p. 286
Adding Graphics to the Slide Master	p. 289
Formatting an Alternate Title Master	p. 296
Applying Alternate Master Layouts to Presentation Slides	p. 301
Improving the Visual Impact	p. 305
Adding Clip Art and Other Images	p. 307
Choosing Appropriate Clip Art for Your Presentation	p. 307
Inserting Clip Art on a Slide	p. 308
Managing Clip Collections with the Clip Organizer	p. 310
Inserting a Picture from a File	p. 321
Inserting an Image Directly onto a Slide from a Scanner	p. 322
Formatting Pictures for Use in PowerPoint	p. 323
Modifying Graphics in PowerPoint	p. 328
Working with Photo Albums	p. 335
Summary	p. 338
Using the Drawing Tools	p. 339
Understanding the Drawing Tools	p. 339
Drawing Lines and Arrows	p. 340
Drawing Rectangles and Ovals	p. 343
Drawing an AutoShape	p. 345
Modifying AutoShapes	p. 348
Suggested Uses for AutoShapes	p. 351
Placing WordArt	p. 352
Modifying WordArt	p. 355
Summary	p. 357
Working with Charts	p. 359
Starting a New Chart	p. 359
Changing the Chart Type	p. 362
Plotting by Rows versus by Columns	p. 367
Adding and Removing Data Series	p. 369
Displaying, Hiding, and Repositioning the Legend	p. 370
Adding a Data Table	p. 372
Formatting the Chart	p. 373
Using Charts from Excel	p. 392
Summary	p. 394
Working with Diagrams	p. 395
Understanding Diagram Types and Their Uses	p. 395
Inserting a Diagram	p. 400
Editing Diagram Text	p. 401
Modifying Diagram Structure	p. 402
Modifying an Organization Chart Structure	p. 405
Resizing a Diagram	p. 408
Formatting a Diagram	p. 410
Manually Restructuring a Diagram	p. 412
Adding Hyperlinks to Diagram Shapes	p. 414
Summary	p. 415
Incorporating Data from Other Sources	p. 417
Working with External Content: An Overview	p. 417
Copying Content from Other Programs	p. 419
Introducing OLE	p. 421
Working with Linked and Embedded Objects	p. 429
Exporting PowerPoint Objects to Other Programs	p. 432
Summary	p. 432
Project Lab: Improving the Visual Impact	p. 433
The Scenario	p. 433
Inserting and Formatting Photographs	p. 433
Creating a Logo	p. 442
Using a Diagram to Show Genealogy	p. 454
Summary	p. 460
Sound, Movement, and Video	p. 461
Adding Sound Effects, Music, and Soundtracks	p. 463
When Are Sounds Appropriate?	p. 463
Sound File Formats	p. 464
Where to Find Sounds	p. 466
Inserting a Sound File as an Icon	p. 466
Assigning a Sound to an Object	p. 477
Ten Sound Ideas for Business	p. 478
Adding a CD Audio Soundtrack	p. 479
Using the Advanced Timeline to Fine-Tune Sound Events	p. 482
Recording a Sound	p. 483
Summary	p. 484
Adding Videos	p. 485
Understanding Video Types	p. 485
Placing a Movie on a Slide	p. 486
Setting Movie Options	p. 490
Troubleshooting Problems with Video Play	p. 497
Balancing Video Impact with File Size and Performance	p. 498
Sources of Movie Clips	p. 498
Summary	p. 499
Creating Animation Effects and Transitions	p. 501
Using Animation Schemes	p. 502
Using Custom Animation	p. 504
Assigning Transitions to Slides	p. 527
Summary	p. 528
Project Lab: Adding Sound and Movement to a Presentation	p. 529
The Scenario	p. 529
Fading Text and Graphics In and Out	p. 530
Replacing One Picture with Another	p. 551
More Animation Practice	p. 542
Using Transitions and Soundtracks	p. 545
Presenting Speaker-Led Presentations	p. 553
Creating Support Materials	p. 555
The When and How of Handouts	p. 555
Creating Handouts	p. 556
Creating Speaker Notes	p. 567
Turning Note and Handout Headers/Footers On or Off	p. 570
Setting Printer Options	p. 571
Printing an Outline	p. 574
Sending Your Presentation to Word	p. 574
Summary	p. 576
Controlling a Live Presentation	p. 577
Starting and Ending a Show	p. 577
Using the On-Screen Show Controls	p. 578
Viewing Speaker Notes	p. 582
Using the On-Screen Pen	p. 583
Giving a Presentation on a Different Computer	p. 586
Working with Audio Visual Equipment	p. 591
Summary	p. 596
Managing Long or Complex Shows	p. 597
Hiding Slides for Backup Use	p. 597
Using Custom Shows	p. 600
Displaying a Custom Show	p. 606
Merging PowerPoint Files	p. 612
Summary	p. 613
Project Lab: Preparing a Speaker-Led Presentation	p. 615
The Scenario	p. 615
Creating Custom Handouts in Word	p. 616
Hidden Slides and Custom Shows	p. 626
Distributing Self-Serve Presentations	p. 631
Designing Self-Running Kiosk Presentations	p. 633
Ideas for Using Self-Running Shows	p. 634
Setting Up a Self-Running Show	p. 634
Setting Timings	p. 635
Recording Narration	p. 639
Setting Up a Secure System	p. 644
Summary	p. 646
Designing User-Interactive Presentations	p. 647
What Is a Hyperlink?	p. 647
Navigational Control Choices	p. 648
Choosing Appropriate Controls for Your Audience	p. 650
Understanding Kiosk Mode	p. 650
Using Action Buttons	p. 651
Adding Text-Based Hyperlinks to Slides	p. 657
Editing a Hyperlink	p. 667
Removing a Hyperlink	p. 668
Creating Graphics-Based Hyperlinks	p. 668
Distributing a User-Interactive Presentation	p. 669
Interactive Presentation Ideas	p. 669
Summary	p. 670
Preparing a Presentation for Online Distribution	p. 671
Special Considerations for Web Publishing	p. 671
Deciding on a File Format	p. 672
Saving the Presentation As a Web Page	p. 676
Setting Web Publishing Options	p. 679
Transferring a Presentation to a Web Server	p. 684
Navigating a Presentation in a Browser	p. 687
Making Native PowerPoint Presentations Available Online	p. 688
Summary	p. 692
Project Lab: Preparing a Presentation for Users to View on Their Own	p. 693
The Scenario	p. 693
Recording Narration and Timings	p. 694
Creating Action Buttons for Hidden Slides	p. 699
Saving a Presentation for Web Use	p. 705
Cutting-Edge Solutions	p. 711
What Makes a Great Presentation?	p. 713
How to Create Great Slides	p. 713
Strategies for Avoiding Information Overload	p. 717
Ten Qualities of an Effective Presentation	p. 717
How to Be a Dynamic Speaker	p. 718
Summary	p. 723
Team Collaboration	p. 725
Sharing Your Presentation File on a LAN	p. 725
Mailing a Presentation via E-Mail	p. 728
Sharing a Presentation in a Document Workspace	p. 730
Working with Comments	p. 732
Incorporating Changes from Reviewers	p. 734
Live Collaboration with NetMeeting	p. 737
Live Collaboration with Windows Messenger	p. 738
Summary	p. 745
Using Speech and Handwriting Recognition Tools	p. 747
What Is Speech Recognition?	p. 747
Setting Up Speech Recognition	p. 748
Managing the Language Bar	p. 750
Using Speech Recognition in PowerPoint	p. 751
Working with Handwriting	p. 756
Summary	p. 758
Making PowerPoint Easier to Use	p. 759
Changing PowerPoint's Program Options	p. 759
Customizing Toolbars and Menus	p. 771
Setting Toolbar and Menu Options	p. 780
Summary	p. 781
Extending PowerPoint with Macros and Add-Ins	p. 783
Recording Macros	p. 783
Playing a Macro	p. 786
Editing a Macro with Visual Basic	p. 789
Deleting a Macro	p. 791
Macro Security	p. 791
Copying Macros between Presentations	p. 793
Exporting Macros to a Reusable File	p. 794
Working with Add-Ins	p. 795
Summary	p. 797
Project Lab: Putting It All Together	p. 799
The Scenario	p. 799
Creating a Speaker-Led Show	p. 799
Creating a Self-Running Show on CD	p. 807
What's New in PowerPoint 2003?	p. 813
Installing PowerPoint	p. 817
What's on the CD-ROM?	p. 825
Index	p. 833
End-User License Agreement	p. 853
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