PowerPoint 2007 : The Missing Manual

by Vander Veer, E. A.

• ISBN13: 9780596527389
• ISBN10: 0596527381
• Format: Paperback
• Copyright: 2006-12-22
• Publisher: Oreilly & Associates Inc

Summary

Like every other application in Microsoft Office suite, PowerPoint is loaded with features. So many, in fact, that even old pros don't know where to find them all. Microsoft solved this problem in PowerPoint 2007 by redesigning the user interface with a tabbed toolbar that makes features easy to locate and use. PowerPoint 2007 also boasts improved graphics, additional templates and ability to save custom layouts, and improved collaboration through SharePoint. One thing that hasn't improved is Microsoft's documentation. This new book, written specifically for this version of the software, not only offers the basics of how to create, save, set up, run, and print a basic bullets-and-background slideshow, but takes you into the world of multimedia, animation, and interactivity. You'll learn how to add pictures, sound, video, animated effects, and controls (buttons and links) to your slides, along with ways to pull text, spreadsheets, and animations created in other programs. You can also create their own reusable design templates and learn to automate repetitive tasks with macros. Finally, you will learn how to take advantage of advanced functions (such as adding custom background images) that existed in previous PowerPoint versions, but were so cleverly hidden that few people ever found them.

Author Biography

E. A. Vander Veer started out in the software trenches, lexing and yaccing and writing shell scripts with the best of them. She remained busy and happy for years writing C++ programs and wresting data from recalcitrant databases until reaching the proverbial fork in the road, when she chose the dark path-marketing. After a stint as an Object Technology Evangelist (yes, that's an actual job title), she found a way to unite all of her passions: writing about cool computer stuff in prose any human being can understand. Books followed-over a dozen so far-including JavaScript for Dummies, XML Blueprints, and the fine tome you're holding right now. Her articles appear in online and print publications including Byte, CNET, http://Salon.com, WEBTechniques, http://CNN.com, and a bunch you've never heard of. She lives in Texas with her husband and daughter. Email: [e-mail].

Table of Contents

The Missing Credits	p. xiii
Introduction	p. 1
Slideshow Basics
Creating a Basic Presentation	p. 19
Beginning a New Presentation	p. 19
Creating a New Presentation from Scratch	p. 20
Creating a Presentation from an Existing Template, Theme, or Presentation	p. 22
Choosing a Theme for Your Presentation	p. 32
Adding Text	p. 34
Adding Text to an Existing Text Box	p. 34
Adding a New Text Box	p. 36
Adding More Slides	p. 38
Moving Around Inside a Presentation	p. 39
Navigating with the Scroll Bar	p. 40
Navigating with the Slides and Outline Tabs	p. 40
Using Find	p. 42
Adding Speaker Notes	p. 43
Creating and Printing Handouts	p. 44
Saving and Closing a Presentation	p. 46
Running a Presentation	p. 47
Editing Slides	p. 51
Editing Text	p. 51
Selecting Text	p. 52
Cutting Text	p. 53
Copying Text	p. 54
Pasting Text	p. 54
Moving Text	p. 57
Deleting Text	p. 57
Reversing an Action (Undo)	p. 58
Finding and Replacing Text Automatically	p. 58
Spell Check and Other Editorial Tools	p. 60
Checking Spelling	p. 61
Thesaurus	p. 67
Translating Words into Other Languages	p. 69
Researching Stuff	p. 69
Turning on AutoCorrect (for Capitalization and Spelling)	p. 71
Adding Special Characters	p. 74
Non-English Text	p. 75
Formatting and Aligning Your Text	p. 77
Automating Text Formatting	p. 77
Using AutoFormat	p. 79
Using AutoFit	p. 81
Manually Formatting Text Appearance	p. 83
Changing the Font	p. 85
Changing Font Size	p. 86
Bolding, Italicizing, and Underlining Text	p. 89
Changing Text Color and Background Color	p. 90
Adding Special Color Effects	p. 91
Tweaking the Text Outline	p. 97
Adding Special Text Effects	p. 101
Manually Aligning and Indenting Text	p. 104
Aligning Text and Creating Columns	p. 104
Creating Lists	p. 108
Changing Indents	p. 113
Changing Tab Stops	p. 114
Changing Spacing	p. 116
Changing Text Direction	p. 118
Formatting Text Boxes	p. 120
Formatting and Laying Out Your Slides	p. 123
Changing Slide Layout	p. 123
Applying a Canned Layout	p. 124
Switching Orientation from Landscape to Portrait (and Back)	p. 125
Repositioning Text Boxes	p. 126
Help for Positioning Text Boxes: Zoom, Guides, and Grid	p. 128
Changing Background Color	p. 129
Adding a Gradient Effect	p. 133
Reapplying Themes, Colors, and Fonts	p. 136
Reapplying a Theme	p. 136
Reapplying a Color Scheme	p. 138
Reapplying a Font	p. 139
Editing Your Slideshow	p. 141
Viewing Multiple Slides	p. 141
Slides Pane	p. 142
Slide Sorter View	p. 143
Adding, Deleting, and Moving Slides	p. 143
Adding Blank Slides	p. 144
Deleting Slides	p. 145
Moving Slides	p. 146
Duplicating Slides	p. 147
Cutting, Copying, and Pasting Slides	p. 148
Inserting Slides from Other Slideshows	p. 148
Editing Slide and Layout Masters	p. 151
Creating Slide Masters and Layout Masters	p. 157
Creating a New Slide Master	p. 158
Creating a New Layout Master	p. 159
Renaming Slide Masters and Layout Masters	p. 159
Preserving Slide Masters and Layout Masters	p. 160
Applying Multiple Slide Masters	p. 162
Editing Handout Masters	p. 162
Editing the Notes Master	p. 165
Adding Headers and Footers	p. 167
Adding Footers to Your Slides	p. 168
Adding Headers and Footers to Notes Pages and Handouts	p. 169
Adding Charts, Diagrams, and Tables	p. 171
Creating Charts	p. 172
Choosing a Chart Type	p. 173
Creating a Chart	p. 175
Customizing Charts with Prebuilt Layouts and Styles	p. 178
Editing and Tweaking Charts	p. 181
Pasting Existing Charts into PowerPoint	p. 191
Creating Diagrams	p. 193
Adding Diagrams to Slides	p. 194
Turning Lists into Diagrams	p. 195
Applying Prebuilt Styles and Color Themes to Diagrams	p. 197
Tweaking Diagrams	p. 198
Adding, Changing, and Moving Diagram Shapes	p. 200
Changing Diagram Text	p. 203
Creating Tables	p. 204
Creating a Basic Table	p. 204
Tweaking Tables	p. 209
Resizing Tables	p. 217
Repositioning Tables	p. 218
Deleting Tables	p. 218
Presenting Your Slideshow
Delivering Presentations	p. 221
Setting Up a Slideshow	p. 221
Choosing a Slideshow Mode	p. 222
Hiding Individual Slides	p. 225
Matching Your Slideshow to Your Monitor	p. 227
Setting Up a Speaker Notes Screen	p. 227
Setting Up Automatic Timing	p. 227
Looping Continuously	p. 229
Recording Voiceover Narration	p. 230
Turning Off Sounds and Animations	p. 233
Slideshows for Multiple Audiences	p. 233
Creating a Custom Slideshow	p. 234
Editing a Custom Slideshow	p. 236
Presenting Your Slideshow	p. 237
Drawing on Slides During a Presentation	p. 239
Creating PowerPoint Shows	p. 241
Emailing Your Presentation	p. 243
Packaging Presentations for CD	p. 243
Presentations over the Web	p. 247
Converting Your Presentation into One or More Web Pages	p. 248
Converting to Other Formats	p. 251
Optimizing Presentations	p. 255
Go Easy on the Bling	p. 256
Pare Down Objects Outside of PowerPoint	p. 256
Choose Insert over Dragging or Pasting	p. 257
Recycle Your Images	p. 257
Get Rid of Invisible Stuff	p. 257
Compress Your Images	p. 259
Don't Embed Fonts (but if You Have to, Do so Wisely)	p. 261
Download and Install an Optimization Program	p. 262
Printing Presentations	p. 265
Printing Slides (One Slide per Page)	p. 266
Handouts (Multiple Slides per Page)	p. 270
Overhead Transparencies	p. 274
Speaker Notes	p. 275
Presentation Outline	p. 276
Tent Cards	p. 276
Beyond Bullet Points: Multimedia, Animation, and Interactivity
Putting Images and Documents on Slides	p. 281
Drawing on Slides	p. 281
Drawing Lines and Shapes	p. 282
Drawing Connectors	p. 284
Drawing Freehand	p. 285
Modifying Drawings	p. 288
Selecting Lines and Shapes	p. 288
Applying Shape Styles	p. 288
Modifying Lines, Connectors, and Shape Outlines	p. 289
Modifying the Inside of a Shape	p. 290
Applying Special Effects	p. 292
Rotating Drawings	p. 292
Repositioning Lines and Shapes	p. 294
Resizing Drawings	p. 295
Changing the Type of a Shape or Connector	p. 296
Adding Text to Shapes	p. 296
Reshaping and Distorting Shapes	p. 297
Working with Multiple Drawings	p. 297
Grouping Objects	p. 298
Stacking Objects	p. 299
Aligning Shapes and Lines	p. 300
Adding Pictures from Other Programs	p. 302
Inserting a Picture Stored on Your Computer	p. 302
Creating a Photo Album Slideshow	p. 304
Adding Built-in Clip Art Drawings	p. 307
Modifying Pictures	p. 309
Applying a Picture Style	p. 310
Recoloring Your Picture	p. 310
Making Your Picture Transparent	p. 314
Adjusting Brightness and Contrast	p. 314
Applying Special Effects	p. 315
Cropping Your Picture	p. 316
Applying a Picture to a Slide Background	p. 317
Adding Documents from Other Programs	p. 318
Adding an Existing Live Object	p. 319
Creating and Adding a New Document Object	p. 321
Adding Sound and Video	p. 325
Adding Sound	p. 325
Sound File Formats You Can Use in PowerPoint	p. 327
Inserting a Sound Clip from Your Computer	p. 327
Adding a Sound Clip from the Clip Organizer	p. 331
Adding a Sound Clip from an Audio CD	p. 332
Recording and Adding Your Own Sound Clip	p. 335
Creating a Soundtrack	p. 336
Making Sound Clips Presenter-Triggered	p. 336
Adding Video	p. 337
Slide Transitions and Animated Effects	p. 343
Slide Transitions	p. 344
Types of Transitions	p. 344
Adding Transitions Between Slides	p. 345
Custom Animations	p. 349
Applying Entrance Effects	p. 350
Applying Emphasis Effects	p. 357
Applying Exit Effects	p. 359
Motion Path Effects	p. 359
Changing Effects	p. 365
Deleting an Effect	p. 366
Managing Multiple Effects	p. 366
Make Your Slides Clickable	p. 371
Adding Links	p. 374
Linking to Another Slide in the Same Slideshow	p. 374
Linking to a Slide in Another PowerPoint Slideshow	p. 375
Linking to a Web Page	p. 377
Creating (and Linking to) a New Document	p. 378
Linking to an Email Address	p. 380
Adding Screen Tips (Hover Text) to Links	p. 381
Adding Actions	p. 381
Adding Actions to Text or Images	p. 382
Adding Action Buttons	p. 384
Editing Links and Actions	p. 387
Editing Links	p. 387
Edit Actions	p. 388
Deleting Links and Actions	p. 388
Working Faster and More Effectively
Customizing PowerPoint	p. 391
Customizing How PowerPoint Looks	p. 392
Choosing an Overall Look	p. 392
Show (or Hide) the Mini Toolbar	p. 392
Show (or Hide) the Ribbon	p. 394
Show (or Hide) the Developer Tab	p. 394
Select a Theme for All New Slideshows	p. 394
Customize the Quick Access Toolbar	p. 394
Customize the Status Bar	p. 401
Customizing How PowerPoint Behaves	p. 401
Open All Documents in a Certain View	p. 402
Saving Files: How, Where, and How Often	p. 402
Printing	p. 404
Optimizing PowerPoint Files	p. 405
Security	p. 406
Editing and Proofing	p. 408
Displaying the Clipboard	p. 409
Choosing a Standard Chart Type	p. 409
Customizing the Way Your Slideshows Run	p. 409
Show (or Hide) "Ghosted" Navigational Controls	p. 411
Show (or Hide) the Right-Click Menu	p. 411
Give Yourself the Option to Keep Ink Annotations	p. 413
Tell PowerPoint to End Slideshows with a Black Slide (or Not)	p. 413
Installing Add-Ins	p. 414
Macros: Putting Slideshows on Autopilot	p. 417
Creating and Editing Macros	p. 418
Creating a Macro	p. 418
Opening a Macro for Editing	p. 421
Running Macros	p. 422
Setting Security Options	p. 422
Testing a Macro	p. 424
Adding a Macro to a Slideshow	p. 425
Collaborating with Others	p. 429
Preparing for Collaboration	p. 430
Sending Out a File for Review	p. 432
Emailing Using Outlook	p. 433
Emailing Using Other Programs	p. 433
Reviewing with Comments	p. 434
Adding a Comment	p. 435
Reading Comments	p. 436
Editing Comments	p. 436
Deleting Comments	p. 437
Finalizing Presentations	p. 437
SharePoint and Groove	p. 439
SharePoint	p. 439
Groove	p. 440
Security	p. 440
Creating Hard-to-Edit Versions of Your File	p. 440
Password-Protecting Your File	p. 441
Attaching Digital Signature to Files	p. 444
Using Information Rights Management	p. 447
Appendix
Getting Help	p. 451
Index	p. 457
Table of Contents provided by Ingram. All Rights Reserved.