QuickBooks Pro 2006 : A Complete Course

by Horne, Janet

• ISBN13: 9780131789821
• ISBN10: 0131789821
• Edition: 8th
• Format: Paperback
• Copyright: 2007-01-01
• Publisher: Prentice Hall

Summary

For Computerized Accounting courses using QuickBooks Pro 2006 QuickBooks Pro 2006demonstrates the many transactions that effect the accounting cycle with a true "hands-on" learning approach. Students explore and use the many features of QuickBooks Pro 2006 for service and merchandising businesses. Students are also then given the opportunity to use QuickBooks Pro in a company they create.

Table of Contents

Preface	p. xii
Introduction to Computers and QuickBooks Pro
Manual and Computerized Accounting	p. 1
Versions Of QuickBooks	p. 2
Begin Computer Training	p. 2
Open QuickBooks Pro	p. 3
How to Open a Company	p. 3
Verify an Open Company	p. 4
QuickBooks Pro Desktop Features	p. 4
Menu Commands	p. 5
QuickBooks Pro Home Page	p. 6
QuickBooks Pro Centers	p. 8
Keyboard Conventions	p. 8
Icon bar	p. 9
On-Screen Help	p. 9
Practice Using Help to Find Keyboard Shortcuts	p. 11
QuickBooks Pro Forms	p. 12
QuickBooks Pro Lists	p. 14
QuickBooks Pro Registers	p. 15
QuickBooks Pro Reports	p. 16
QuickZoom	p. 17
QuickBooks Pro Graphs	p. 17
QuickReport	p. 19
How to Use QuickMath	p. 20
How to Use Windows Calculator	p. 20
How to Close a Company	p. 21
Download Company Files	p. 21
Copy a Company File	p. 22
Your Name Computer Consultants-Company Description	p. 23
Open a Company-Student's Name Computer Consulting	p. 23
Verifying an Open Company	p. 24
Close the QuickBooks Learning Center	p. 24
Add Your Name to the Company Name	p. 25
How to Create a QuickBooks Pro Backup File	p. 25
Change the Name of an Existing Account in the Chart of Accounts	p. 27
Restore a QuickBooks Pro Backup File	p. 28
Create a Duplicate Disk	p. 30
Exit QuickBooks Pro and End Your Work Session	p. 30
End-of-Chapter Questions	p. 32
Sales and Receivables: Service Business
Accounting for Sales and Receivables	p. 37
Training Tutorial	p. 38
Training Procedures	p. 38
Company File	p. 39
Company Profile: Your Name Computer Consulting	p. 39
Begin Training in QuickBooks Pro	p. 39
Open a Company-Your Name Computer Consulting	p. 40
Verifying an Open Company	p. 41
QuickBooks Home Page and Centers	p. 41
Beginning the Tutorial	p. 42
Enter Sale on Account	p. 44
Edit and Correct Errors	p. 46
Print an Invoice	p. 47
Enter Transactions Using Two Sales Items	p. 49
Print an Invoice	p. 50
Print A/R Reports	p. 53
Use the QuickZoom Feature	p. 55
Correct an Invoice and Print the Corrected Form	p. 57
View a QuickReport	p. 60
Void and Delete Sales Forms	p. 61
Void an Invoice	p. 61
Delete an Invoice and Use Find	p. 63
Prepare a Credit Memo	p. 67
View Customer Balance Detail Report	p. 69
Add a New Account to the Chart of Accounts	p. 70
Add New Items to the Item List	p. 72
Add a New Customer	p. 74
Modify Customer Records	p. 78
Record Cash Sales	p. 80
Print Sales Receipt	p. 81
Print Sales by Customer Detail Report	p. 83
Correct a Sales Receipt and Print the Corrected Form	p. 85
View a QuickReport	p. 87
Analyze Sales	p. 88
Record Customer Payments on Account	p. 90
View Transactions by Customer	p. 95
Deposit Checks Received for Cash Sales and Payments on Account	p. 96
Print Journal	p. 98
Print the Trial Balance	p. 100
Graphs in QuickBooks Pro	p. 100
Prepare Accounts Receivable Graphs	p. 101
Use QuickZoom Feature to Obtain Individual Customer Details	p. 102
Prepare Sales Graphs	p. 103
Use QuickZoom to View an Individual Item	p. 104
Back Up and Close Company	p. 105
End-of-Chapter Questions	p. 107
Payables and Purchases: Service Business
Accounting for Payables and Purchases	p. 117
Enter a Bill	p. 119
Edit and Correct Errors	p. 121
Print Transaction by Vendor Report	p. 126
Use the QuickZoom Feature	p. 127
Enter a Bill Using the Accounts Payable Register	p. 130
Edit a Transaction in the Accounts Payable Register	p. 133
Preview and Print a QuickReport from the Accounts Payable Register	p. 134
Prepare Unpaid Bills Detail Report	p. 136
Delete a Bill	p. 137
Add a New Vendor While Recording a Bill	p. 138
Modify Vendor Records	p. 141
Enter a Credit from a Vendor	p. 142
View Credit in Accounts Payable Register	p. 143
Paying Bills	p. 144
Printing Checks for Bills	p. 147
Review Bills That Have Been Paid	p. 149
Petty Cash	p. 149
Add Petty Cash Account to the Chart of Accounts	p. 149
Establish Petty Cash Fund	p. 150
Record Payment of an Expense Using Petty Cash	p. 151
Pay Bills by Writing Checks	p. 153
Edit Checks	p. 157
Void Checks	p. 158
Delete Checks	p. 159
Print Checks	p. 160
Prepare Check Detail Report	p. 162
View Missing Checks Report	p. 163
Purchase an Asset with a Company Check	p. 164
Customize Report Format	p. 166
Print Accounts Payable Aging Summary	p. 167
Print Unpaid Bills Detail Report	p. 168
Print Vendor Balance Summary	p. 169
Create an Accounts Payable Graph by Aging Period	p. 170
Use QuickZoom to View Graph Details	p. 172
End-of-Chapter Questions	p. 174
General Accounting and End-of-Period Procedures: Service Business
General Accounting and End-of-Period Procedures	p. 183
Change the Name of Existing Accounts in the Chart of Accounts	p. 185
Effect of an Account Name Change on Subaccounts	p. 187
Make an Account Inactive	p. 187
Delete an Existing Account from the Chart of Accounts	p. 188
Adjustments for Accrual-Basis Accounting	p. 190
Adjusting Entries-Prepaid Expenses	p. 190
Adjusting Entries-Depreciation	p. 193
View General Journal	p. 194
Owner Withdrawals	p. 196
Additional Cash Investment by Owner	p. 198
Noncash Investment by Owner	p. 199
View Balance Sheet	p. 200
Bank Reconciliation	p. 201
Adjusting and Correcting Entries-Bank Reconciliation	p. 206
Print a Reconciliation Report	p. 210
View the Checking Account Register	p. 212
Edit Cleared Transactions	p. 212
View the Journal	p. 214
Prepare Trial Balance	p. 215
Use QuickZoom in Trial Balance	p. 216
Print the Trial Balance	p. 217
Select Accrual-Basis Reporting Preference	p. 219
Prepare and Print Cash Flow Forecast	p. 218
Statement of Cash Flows	p. 220
Print Standard Profit and Loss Statement	p. 221
Prepare a Standard Balance Sheet	p. 222
Adjustment to Transfer Net Income/Retained Earnings into Your Name, Capital	p. 223
Print Standard Balance Sheet	p. 225
Print Journal	p. 226
Exporting Reports to Excel	p. 227
End-of-Period Backup	p. 230
Passwords	p. 230
Set the Closing Date for the Period	p. 231
Access Transaction for Previous Period	p. 232
Edit Transaction from Previous Period	p. 233
Print Post-Closing Trial Balance	p. 235
Print Post-Closing Profit and Loss Statement	p. 236
Print Post-Closing Balance Sheet	p. 237
End-of-Chapter Questions	p. 241
Your Name Helping Hands Practice Set: Service Business	p. 250
Sales and Receivables: Merchandising Business
Accounting for Sales and Receivables in a Merchandising Business	p. 261
Company Profile: Your Name Sports	p. 262
Open a Company-Your Name Sports	p. 263
Add Your Name to the Company Name	p. 263
Customize Report Format	p. 265
Customize Business Forms	p. 267
Enter Sales on Account	p. 270
Edit and Correct Errors	p. 271
Print an Invoice	p. 273
Enter Transactions Using More Than One Sales Item and Sales Tax	p. 273
E-Mail Invoices	p. 275
Enter a Transaction Exceeding a Customer's Credit Limit and Add a Word to the Spelling Dictionary	p. 278
Accounts Receivable Reports	p. 280
Prepare Customer Balance Detail Report	p. 280
Use the QuickZoom Feature	p. 281
Correct an Invoice and Print the Corrected Form	p. 282
Adding New Accounts to the Chart of Accounts	p. 283
Add New Items to List	p. 283
Correct an Invoice to Include Sales Discount	p. 287
View a QuickReport	p. 289
Add a New Customer	p. 289
Record a Sale to a New Customer	p. 292
Modify Customer Records	p. 297
Void and Delete Sales Forms	p. 297
Prepare Credit Memos	p. 301
Print Open Invoices Report	p. 303
Record Cash Sales with Sales Tax	p. 305
Entering a Credit Card Sale	p. 307
Record Sales Paid by Check	p. 309
Print Sales by Item Summary Report	p. 311
Correct a Sales Receipt and Print the Corrected Form	p. 313
View a QuickReport	p. 315
Analyze the QuickReport for Cash Customer	p. 316
View Sales Tax Payable Register	p. 316
Record Customer Payments on Account	p. 317
Record Customer Payment on Account When a Credit Has Been Applied	p. 319
Record Payment on Account from a Customer Qualifying for an Early Payment Discount	p. 320
View Transaction List by Customer	p. 326
Print Customer Balance Summary	p. 327
Deposit Checks and Credit Cards Receipts for Cash Sales and Payments on Account	p. 328
Record the Return of a Check Because of Nonsufficient Funds	p. 330
Issue a Credit Memo and a Refund Check	p. 334
Print the Journal	p. 337
Print the Trial Balance	p. 338
Customer Center	p. 338
Back Up Your Name Sports	p. 339
End-of-Chapter Questions	p. 341
Payables and Purchases: Merchandising Business
Accounting for Payables and Purchases	p. 352
View the Reminders List to Determine Merchandise to Order	p. 354
Purchase Orders	p. 356
Verify Purchase Orders Active as a Company Preference	p. 356
Customize Purchase Orders	p. 357
Prepare Purchase Orders to Order Merchandise	p. 358
Prepare a Purchase Order for More Than One Item	p. 359
Prepare and Print a Purchase Orders QuickReport	p. 363
Change Minimum Reorder Limits for an Item	p. 364
View Effect of Reorder Point on Reminders List	p. 365
View Stock Status by Item Inventory Report	p. 366
Receiving Items Ordered	p. 367
Record Receipt of Items Not Accompanied by a Bill	p. 367
Verify That Purchase Order Is Marked Received in Full	p. 369
Enter Receipt of a Bill for Items Already Received	p. 370
Record Receipt of Items and a Bill	p. 373
Edit a Purchase Order	p. 374
Record a Partial Receipt of Merchandise Ordered	p. 375
Close Purchase Order Manually	p. 375
Enter a Credit from a Vendor	p. 377
Make a Purchase Using a Credit Card	p. 379
Pay for Inventory Items on Order Using a Credit Card	p. 381
Enter Bills	p. 383
Change Existing Vendors' Terms	p. 386
Enter a Bill Using the Accounts Payable Register	p. 388
Edit a Transaction in the Accounts Payable Register	p. 389
Preview and Print a QuickReport from the Accounts Payable Register	p. 391
Prepare and Print Unpaid Bills Report	p. 392
Paying Bills	p. 393
Pay a Bill Qualifying for a Purchase Discount and Apply Credit as Part of Payment	p. 396
Print Checks to Pay Bills	p. 398
Pay Bills Using a Credit Card	p. 401
Sales Tax	p. 403
Print Sales Tax Liability Report	p. 406
Paying Sales Tax	p. 404
Voiding and Deleting Purchase Orders, Bills, Checks, and Credit Card Payments	p. 406
Vendor Center	p. 406
End-of-Chapter Questions	p. 408
General Accounting and End-of-Period Procedures: Merchandising Business
General Accounting and End-of-Period Procedures	p. 417
Change the Name of Existing Accounts in the Chart of Accounts	p. 419
Make an Account Inactive	p. 420
Delete an Existing Account from the Chart of Accounts	p. 421
Fixed Asset Management	p. 422
Adjustments for Accrual-Basis Accounting	p. 425
View General Journal	p. 429
Definition of a Partnership	p. 430
Owner Withdrawals	p. 431
Prepare Balance Sheet	p. 434
Create an Individual Capital Account for Each Owner	p. 434
Distribute Capital to Each Owner	p. 437
Bank Reconciliation	p. 438
View the Checking Account Register	p. 446
Credit Card Reconciliation	p. 447
Record an Adjustment to a Reconciliation	p. 449
Undo a Previous Reconciliation, Delete an Adjustment, and Redo a Reconciliation	p. 452
View the Journal	p. 457
Prepare Trial Balance	p. 458
Use QuickZoom in Trial Balance	p. 459
Print the Trial Balance	p. 459
Select Accrual Basis Reporting Preference	p. 460
Print Standard Profit and Loss Statement	p. 461
Adjustment to Transfer Net Income/Retained Earnings into Your Name, Capital, and Tim Bailey, Capital	p. 463
Print Standard Balance Sheet	p. 465
Close Drawing and Transfer into Owners' Capital Accounts	p. 466
Exporting Reports to Excel	p. 468
Importing Data from Excel	p. 470
End-of-Period Backup	p. 471
Passwords	p. 471
Set the Closing Date for the Period	p. 472
Enter a Correction to a Closed Period	p. 473
Inventory Adjustments	p. 475
Adjust the Journal Entry for Net Income/Retained Earnings	p. 477
Print Post-Closing Trial Balance	p. 478
Print Post-Closing Profit and Loss Statement	p. 479
Print Post-Closing Balance Sheet	p. 480
Print Journal	p. 481
End-of-Chapter Questions	p. 482
Your Name Golf Shop Practice Set: Merchandising Business	p. 493
Payroll
Payroll	p. 507
Training Tutorial	p. 508
Select a Payroll Option	p. 509
Change Employee Information	p. 511
Add a New Employee	p. 512
View the Payroll Item List	p. 516
Create Paychecks	p. 518
Print Paychecks	p. 526
View Checks, Make Corrections, and Print Checks Individually	p. 528
Voiding and Deleting Checks	p. 532
Payroll Summary Report	p. 535
Prepare the Employee Earnings Summary Report	p. 535
Payroll Liability Balances Report	p. 535
Pay Taxes and Other Liabilities	p. 536
Prepare and Print Form 941 and Schedule B	p. 538
Prepare and Print Form 940	p. 544
Prepare and Preview Employees' W-2 Forms	p. 546
Print the Journal	p. 548
End of Chapter Questions	p. 550
Computerizing a Manual Accounting System
Computerizing a Manual System	p. 559
Company Profile: Your Name Movies, Etc.	p. 560
Create a New Company	p. 560
The EasyStep Interview	p. 561
Complete Company Information	p. 578
Items List	p. 579
Customer List	p. 590
Vendor List	p. 595
Chart of Accounts	p. 599
Preferences	p. 605
Accounting	p. 607
Checking	p. 607
Desktop View	p. 610
Finance Charge	p. 610
General	p. 611
Integrated Applications	p. 612
Jobs & Estimates	p. 613
Payroll & Employees	p. 613
Purchases & Vendors	p. 615
Reminders	p. 615
Reports & Graphs	p. 616
Sales & Customers	p. 618
Sales Tax	p. 619
Send Forms	p. 620
Service Connection	p. 621
Spelling	p. 622
Tax: 1099	p. 623
Time Tracking	p. 624
Payroll	p. 625
Select a Payroll Option	p. 625
General Notes on Payroll Setup	p. 627
The Payroll Setup Interview	p. 628
Begin the Payroll Setup	p. 628
Company Section of the Payroll Setup	p. 629
Employee Section of the Payroll Setup	p. 638
Taxes Section of the Payroll Setup	p. 649
Payroll History	p. 653
Print the Payroll Item Listing	p. 662
Adjusting Entries	p. 662
End-of-Chapter Questions	p. 665
Your Name Books Practice Set: Comprehensive Problem	p. 683
Introduction to Windows-Screens, Terminology, and Disk Duplication
Introduction to Windows	p. 705
How to Use a Mouse	p. 710
Mouse Terminology	p. 710
Duplicating a Disk	p. 711
How To Create A QuickBooks Pro Backup File	p. 715
How To Restore A QuickBooks Pro Backup File	p. 717
How to Close or Shut Down Windows	p. 720
QuickBooks Integration with Microsoft Word and Excel
QuickBooks Letters	p. 721
Exporting Reports to Excel	p. 725
Importing Data from Excel	p. 727
QuickBooks Features: Notes, Time Tracking, Job Costing and Tracking, and Price Levels
QuickBooks Notes	p. 728
Tracking Time	p. 731
Job Costing and Tracking	p. 736
Sending Merchandise Using QuickBooks Shipping Manager	p. 741
Price Levels	p. 742
QuickBooks Pro Online Features
Intuit and the Internet	p. 745
QuickBooks Pro Updates	p. 745
Connecting to the Internet in QuickBooks Pro	p. 748
Access QuickBooks' Online Features	p. 751
Online Banking and Payments	p. 752
Online Backup Services	p. 764
Direct Deposit	p. 764
Index	p. 765
Table of Contents provided by Ingram. All Rights Reserved.