Scorecards for Results

by Matthews, Joseph R.

• ISBN13: 9781591586982
• ISBN10: 1591586984
• Format: Paperback
• Copyright: 2008-06-30
• Publisher: Libraries Unltd Inc

Summary

Baseball fans have long appreciated the value of keeping a scorecard, both as a record of the game and a predictor of future outcomes. What if we told you the same principle works for libraries? The "Balanced Scorecard" is a performance measurement tool first popularized by Robert Kaplan and David Norton (who also penned the foreword to this book) in a 1993 Harvard Business Review article. It involves matching a variety of measures with one or more expected values--from each of four perspectives (financial, customer, internal process, and organizational readiness)--tracking results, and analyzing any variance between them. As in baseball, organizations come away with both a snapshot of the present and a sense of where they are headed. Evaluation expert Joe Matthews has taken this basic model and, in six carefully illustrated steps, shows how any public library, regardless of size, can more effectively focus its resources, assess strategic impact, and in so doing better serve its community.

Author Biography

Joseph R. Matthews is an instructor at the San Jose State University School of Library and Information Science.

Table of Contents

Acknowledgments	p. ix
Foreword	p. xi
Introduction	p. xiii
What Is a Balanced Scorecard?	p. 1
Origins of the Balanced Scorecard	p. 1
The Organizational Readiness Perspective	p. 3
The Internal Process Perspective	p. 5
The Customer Perspective	p. 5
The Financial Perspective	p. 7
Integrating the Perspectives	p. 7
Other Scorecards	p. 9
Experiences in Using the Balanced Scorecard	p. 9
Additional Resources	p. 13
Related Web Sites	p. 14
Notes	p. 15
The Library Scorecard	p. 17
Notes	p. 23
A Suggested Process	p. 25
Determine Who Participates	p. 25
Who Will Facilitate	p. 26
Understanding the Stakeholders' Perspective	p. 27
Time Commitment	p. 27
Budget Impact	p. 27
The Process	p. 27
Review the Library's Mission and Vision Statements	p. 28
Develop a Strategy Map	p. 28
Select Performance Measures	p. 28
Identify Targets and Initiatives	p. 28
Integrate the Library Scorecard	p. 29
Communicate the Library Balanced Scorecard	p. 29
Implementation Problems	p. 29
Summary	p. 30
Notes	p. 30
Step 1: The Mission and Vision	p. 33
Useful Mission Statements	p. 33
Writing a Mission Statement	p. 38
The Vision Statement	p. 38
Useful Vision Statements	p. 40
Writing a Vision Statement	p. 45
Using a Slogan	p. 45
Facing the Outside World	p. 45
Notes	p. 46
Step 2: Strategy and Strategy Maps	p. 47
What Is Strategy?	p. 48
Three Broad Strategies	p. 50
Choose Two to Four Broad Strategic Themes	p. 52
Strategic Themes	p. 52
Value-Impact Matrix	p. 53
Decide on the Structure of the Library's Balanced Scorecard	p. 55
Develop a Strategy Map	p. 57
Smart Managers	p. 61
Notes	p. 61
Step 3: Selecting Performance Measures	p. 63
Input Measures	p. 64
Process Measures	p. 64
Output Measures	p. 64
Outcome Measures	p. 64
Create a List of Possible Measures	p. 66
Select Your Final Measures	p. 70
Source of Data	p. 71
Creative Measures	p. 72
Complete a Performance Measure Record Sheet	p. 72
Notes	p. 73
Step 4: Identifying Targets and Initiatives	p. 75
Identifying Targets	p. 75
Establish Baseline Performance	p. 75
Establish Targets for Each Measure	p. 75
Identify Initiatives	p. 77
Prioritize Initiatives	p. 77
Notes	p. 78
Step 5: Integrating the Scorecard	p. 81
Integrate the Library's Scorecard	p. 81
Cascade the Scorecard	p. 83
Management's Focus	p. 84
Recognition	p. 86
Implementation Challenges	p. 87
Tips for Success	p. 88
Notes	p. 90
Step 6: Communicating Your Scorecard	p. 91
Select a Format for the Library's Balanced Scorecard	p. 91
The "Dashboard" Approach	p. 92
The Strategy Map Approach	p. 92
The Spider Web Diagram Approach	p. 92
The Scorecard Approach	p. 92
The Combination Approach	p. 97
Preparing the Brochure	p. 97
Tips for Telling Your Library's Story	p. 98
Communicating the Scorecard	p. 98
Notes	p. 100
Glossary	p. 101
Selected Resources	p. 105
Index	p. 109
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