Special Edition Using Microsoft Powerpoint 2000

by Rutledge, Patrice-Anne; Mucciolo, Tom; Fuller, Robert C; Gilgen, Read; Dyck, Timothy; Ulrich, Laurie

• ISBN13: 9780789719041
• ISBN10: 0789719045
• Edition: 1st
• Format: Paperback w/CD
• Copyright: 1999-01-01
• Publisher: Que

Summary

Special Edition Using Microsoft PowerPoint 2000 gives practical advice on how to set up a "designer" look presentation and how to develop the most effective presentation for your audience. You will learn what types of other considerations should be made when developing a presentation, including assessing the intended audience, assessing the size and shape of the conference room to be used, how to decide what colors to use, when to use graphics and more.

Table of Contents

Introduction	1	(7)
I PowerPoint Basics
Introducing PowerPoint 2000	7	(20)
PowerPoint Overview	8	(1)
Understanding What PowerPoint Can Do	8	(1)
Exploring New PowerPoint 2000 Features	9	(1)
Exploring the PowerPoint Desktop	9	(11)
Using Menus and Shortcut Menus	10	(1)
Using Toolbars	11	(5)
Understanding PowerPoint Views	16	(4)
Getting Help	20	(4)
Using the Office Assistant	20	(2)
Using Microsoft PowerPoint Help	22	(1)
Getting Help from the Web	23	(1)
Troubleshooting	24	(1)
Design Corner	25	(2)
Before	25	(1)
After	25	(2)
Creating a Basic Presentation	27	(30)
Understanding PowerPoint Presentations	28	(8)
Understanding Design Templates	28	(1)
Understanding Slide Layouts	28	(8)
Using the AutoContent Wizard	36	(4)
Creating a Presentation Using a Design Template	40	(1)
Creating a Blank Presentation	41	(1)
Saving a Presentation	42	(2)
Opening a Presentation	44	(7)
Exploring the Open Dialog Box	46	(5)
Deleting a Presentation	51	(1)
Renaming a Presentation	52	(1)
Troubleshooting	52	(1)
Design Corner	53	(4)
Before	53	(1)
After	54	(3)
II Editing and Formatting Presentations
Working with Text	57	(22)
Understanding PowerPoint's Text Capabilities	58	(1)
Adding Text	58	(1)
Formatting Text	59	(7)
Using the Font Dialog Box	60	(2)
Using the Formatting Toolbar	62	(1)
Replacing Fonts	63	(1)
Changing Case	64	(1)
Setting Line Spacing	65	(1)
Using Bullets	66	(3)
Creating Picture Bullets	67	(2)
Creating Character Bullets	69	(1)
Using Numbered Lists	69	(2)
Checking Spelling and Style	71	(5)
Setting Style Options	72	(2)
Running a Spelling and Style Check	74	(2)
Troubleshooting	76	(1)
Design Corner	77	(2)
Before	77	(1)
After	78	(1)
Working with Tables	79	(22)
Understanding Tables in PowerPoint	80	(1)
Adding a Table	80	(3)
Formatting a Table	83	(10)
Merging and Splitting Cells	84	(1)
Aligning Table Text	85	(1)
Creating a Border	86	(3)
Setting Table Fill Color	89	(2)
Working with Columns and Rows	91	(2)
Deleting Tables and Table Contents	93	(1)
Drawing a Table	93	(1)
Inserting a Word Table	94	(4)
Formatting a Word Table	95	(3)
Troubleshooting	98	(1)
Design Corner	98	(3)
Before	98	(1)
After	99	(2)
Organizing Your Presentation in Outline View	101	(16)
Exploring PowerPoint's Outlining Features	102	(1)
Organizing Presentations	102	(1)
Understanding Outline View	103	(1)
Using the Outlining Toolbar	104	(8)
Promoting and Demoting Outline Points	105	(2)
Moving Outline Points Up and Down	107	(1)
Collapsing and Expanding Outline Points	108	(2)
Creating a Summary Slide	110	(1)
Showing Slide Formatting	110	(2)
Importing Outlines from Microsoft Word and Other Programs	112	(2)
Troubleshooting	114	(1)
Design Corner	115	(2)
Before	115	(1)
After	116	(1)
Formatting Slides and Presentations	117	(28)
Exploring PowerPoint Formatting Options	118	(1)
Adding Slides	118	(1)
Deleting Slides	119	(1)
Rearranging Slides	120	(1)
Adding Comments to Slides	120	(3)
Reviewing Comments	122	(1)
Formatting Comments	122	(1)
Using the Slide Sorter View	123	(2)
Moving and Copying Slides from One Presentation to Another	125	(2)
Applying a New Design Template	127	(2)
Creating Your Own Design Template	129	(1)
Choosing a New Slide Color Scheme	130	(3)
Applying a Color Scheme	130	(1)
Creating a Custom Color Scheme	131	(2)
Applying a Background	133	(6)
Applying a Gradient Background	134	(1)
Applying a Texture Background	135	(1)
Applying a Pattern Background	136	(2)
Applying a Picture Background	138	(1)
Troubleshooting	139	(1)
Design Corner	140	(5)
Before	140	(1)
After	141	(4)
III Making Presentations
Presenting a Slide Show	145	(32)
Planning a Show	146	(4)
Setting Up a Show	146	(3)
Using the Projector Wizard	149	(1)
Recording a Voice Narration	150	(2)
Rehearsing Timings	152	(1)
Working with Custom Shows	153	(2)
Inserting Slides from Other Presentations	155	(4)
Previewing Your Show	159	(8)
Navigating a Show Full Screen	160	(7)
Using the Pack and Go Wizard	167	(4)
Using the PowerPoint Viewer	171	(4)
Troubleshooting	175	(1)
Design Corner	176	(1)
Before	176	(1)
After	176	(1)
Creating and Printing Presentation Materials	177	(18)
Exploring Presentation Output Options	178	(1)
Creating Notes and Handouts	178	(1)
Setting Page Setup Options	179	(1)
Printing PowerPoint Presentations	180	(5)
Previewing in Grayscale and Black and White	182	(2)
Printing an Outline	184	(1)
Customizing Headers and Footers	185	(1)
Printing a PowerPoint Presentation in Microsoft Word	186	(1)
Creating Overheads and 35mm Slides	187	(2)
Ensuring a Smooth Print Process	189	(1)
Troubleshooting	190	(1)
Design Corner	190	(5)
Before	190	(1)
After	191	(4)
IV Working with Graphics, Charts, and Multimedia
Working with Charts	195	(30)
Exploring PowerPoint Chart Possibilities	196	(1)
Understanding Charts in PowerPoint	196	(3)
Adding a Chart	199	(3)
Selecting a Chart Type	202	(4)
Entering Data in the Datasheet	206	(5)
Inserting and Deleting Datasheet Rows and Columns	207	(1)
Formatting Datasheet Column Width	208	(1)
Formatting Datasheet Numbers	209	(1)
Including and Excluding Rows and Columns	210	(1)
Returning to the Presentation from the Datasheet	210	(1)
Formatting a Chart	211	(8)
Setting Overall Chart Options	211	(4)
Formatting Chart Objects	215	(3)
Formatting 3-D View	218	(1)
Adding a Trendline	219	(2)
Troubleshooting	221	(1)
Design Corner	222	(3)
Before	222	(1)
After	223	(2)
Working with Organization Charts	225	(18)
Understanding Organization Charts	226	(1)
Creating an Organization Chart	226	(2)
Choosing a Style	228	(2)
Adding Staff Members	230	(2)
Adding an Assistant	231	(1)
Adding Subordinates	231	(1)
Adding Managers	231	(1)
Adding Co-Workers	231	(1)
Formatting Your Chart	232	(6)
Formatting Text	233	(2)
Formatting Boxes	235	(1)
Formatting Lines	236	(2)
Viewing an Organization Chart	238	(2)
Using Draw Tools	238	(2)
Modifying and Saving Organization Charts	240	(1)
Troubleshooting	241	(1)
Design Corner	242	(1)
Before	242	(1)
After	242	(1)
Working with WordArt and Clip Art	243	(24)
Exploring the Capabilities of WordArt and Clip Art	244	(1)
Understanding WordArt	244	(5)
Inserting WordArt	245	(2)
Formatting WordArt	247	(2)
Understanding Clip Art	249	(16)
Inserting Clip Art	249	(3)
Working with the Microsoft Clip Gallery	252	(10)
Modifying Clip Art Images	262	(3)
Troubleshooting	265	(1)
Design Corner	266	(1)
Before	266	(1)
After	266	(1)
Creating and Formatting Objects	267	(32)
Exploring Object Creation and Formatting	268	(1)
Using the Drawing Toolbar to Create Objects	268	(6)
Adding Lines and Arrows	269	(3)
Adding Rectangles and Ovals	272	(1)
Adding Text Boxes	273	(1)
Adding AutoShapes	273	(1)
Specifying Colors	274	(8)
Specifying Fill Color	275	(5)
Specifying Line Color	280	(1)
Specifying Font Color	281	(1)
Using the Format Dialog Box	282	(6)
Formatting Colors and Lines	282	(1)
Formatting Size	283	(1)
Formatting Position	284	(1)
Formatting a Picture	284	(2)
Formatting a Text Box	286	(1)
Formatting Web Information	287	(1)
Manipulating Objects	288	(1)
Adding Shadow and 3D Effects	289	(3)
Setting Object Order	292	(1)
Aligning Objects	293	(1)
Nudging Objects	294	(1)
Snapping to a Grid or Shape	294	(1)
Grouping Objects	294	(1)
Rotating and Flipping objects	295	(1)
Troubleshooting	296	(1)
Design Corner	296	(3)
Before	296	(1)
After	297	(2)
Adding Movies and Sound	299	(18)
Exploring Movies and Sound in PowerPoint	300	(1)
Understanding Sound and Video Files	300	(1)
Inserting Media Clips	301	(10)
Working with Media Clips in the Microsoft Clip Gallery	304	(1)
Importing Media Clips	305	(2)
Getting Media Clips Online	307	(4)
Inserting Your Own Sound File	311	(1)
Inserting Your Own Movie File	312	(1)
Recording Sound Files	312	(1)
Playing a CD Audio Track	313	(1)
Troubleshooting	314	(1)
Design Corner	315	(2)
Before	315	(1)
After	316	(1)
Working with Animation	317	(20)
Understanding Animation	318	(1)
Setting Slide Transitions	319	(3)
Setting Transitions in the Slide Transition Dialog Box	320	(1)
Setting Transitions in Slide Sorter View	321	(1)
Using Preset Animation	322	(1)
Creating Custom Animations	323	(6)
Setting Order and Timing	323	(1)
Specifying Effects	324	(1)
Specifying Chart Effects	325	(2)
Specifying Multimedia Settings	327	(2)
Using Action Settings	329	(2)
Using Action Buttons	331	(1)
Using the Animation Effects Toolbar	332	(1)
Troubleshooting	333	(1)
Design Corner	334	(3)
Before	334	(1)
After	334	(3)
V Working with PowerPoint on the Web
Using PowerPoint's Web Features	337	(30)
Working with Hyperlinks	338	(14)
Adding Hyperlinks	338	(2)
Creating Invisible Hyperlinks for Text	340	(2)
Modifying Hyperlinks	342	(6)
Removing Hyperlinks	348	(1)
Changing a Hyperlinked Object's Action Settings	348	(2)
Testing Hyperlinks	350	(1)
Navigating a Hyperlinked Presentation	351	(1)
Linking to the Web During a Presentation	352	(1)
Publishing to the Internet	352	(11)
Saving a Presentation as a Web Page	353	(2)
Customizing a Web Presentation	355	(4)
Transferring your Web Page to a Web Server	359	(2)
Testing Your Web Page	361	(2)
Modifying or Updating Your Web Page	363	(1)
Troubleshooting	363	(1)
Design Corner	363	(4)
Before	363	(2)
After	365	(2)
Working with Web Scripts	367	(16)
Understanding Web Scripts	368	(1)
Creating and Editing Web Scripts	368	(11)
Scripting in the Microsoft Development Environment	370	(4)
Navigating to Scripts	374	(1)
Adding Web Script Commands to Your Tools Menu	375	(1)
Creating Event Handlers	376	(2)
Setting the Default Script Language	378	(1)
Creating Standalone Scripts	378	(1)
Arranging Your Scripts	379	(1)
Testing a Web Script	379	(2)
Security in Quick View	380	(1)
Troubleshooting	381	(1)
Design Corner	381	(2)
Using Online Broadcasts and Meetings	383	(32)
Creating and Running an Online Broadcast	385	(13)
Creating a Broadcast	386	(2)
Configuring Broadcast Settings	388	(1)
Setting Broadcast Server Options	389	(2)
Previewing the Lobby Page	391	(1)
Setting the Broadcast Time	391	(1)
Changing Broadcast Settings Later	392	(3)
Starting the Broadcast	395	(2)
Conducting the Broadcast	397	(1)
Ending the Broadcast	398	(1)
Interactive Online Meetings	398	(8)
Starting an Online Meeting	399	(2)
Joining an Online Meeting	401	(1)
Presenting Your Ideas	402	(2)
Online Chat and Whiteboarding	404	(1)
Online Group Editing	404	(2)
Ending an Online Meeting	406	(1)
Scheduling an Online Meeting	406	(1)
Participating in Web Discussions	406	(4)
Starting a Web Discussion	406	(2)
Adding Comments to a Web Discussion	408	(2)
Troubleshooting	410	(1)
Design Corner	411	(4)
Before	411	(1)
After	412	(3)
VI Advanced PowerPoint
Integrating with Office 2000	415	(16)
Linking Office Objects	416	(6)
Using Paste Special to Create a Link	417	(2)
Updating Links	419	(1)
Maintaining Links	420	(1)
Removing the Link Between Source and Target Files	421	(1)
Working with Embedded Office Objects	422	(3)
Embedding New and Existing Files	422	(3)
Using Word Tables	425	(2)
Inserting a Word Table	425	(2)
Using PowerPoint Presentations in Other Applications	427	(1)
Troubleshooting	428	(1)
Design Corner	429	(2)
Before	429	(1)
After	430	(1)
Working with PowerPoint Macros	431	(14)
Understanding Macros	432	(1)
Creating a Macro	433	(5)
Recording a Macro	434	(1)
Creating a Macro in the Visual Basic Editor	435	(3)
Editing a Macro	438	(2)
Deleting a Macro	440	(1)
Running a Macro from the Toolbar	441	(2)
Troubleshooting	443	(1)
Design Corner	443	(2)
Before	444	(1)
After	444	(1)
Customizing PowerPoint	445	(48)
Customizing Toolbars	446	(13)
Repositioning Toolbars	446	(2)
Adding or Removing Toolbars	448	(1)
Modifying a Toolbar	449	(5)
Creating a New Toolbar	454	(1)
Customizing Toolbar Buttons	455	(1)
Customizing Toolbar Icon Images	456	(3)
Customizing Menu Commands	459	(7)
Changing Menu Options	461	(2)
Creating a New Menu on the Menu Bar	463	(3)
Setting PowerPoint Options	466	(8)
Setting View Options	466	(1)
Setting General Options	467	(1)
Setting Edit Options	468	(2)
Changing Print Options	470	(2)
Setting Save Options	472	(1)
Setting Spelling and Style Options	473	(1)
Specifying Page Setup	474	(1)
Setting Presentation Properties	475	(4)
Using Add-In Programs	479	(2)
Working with Slide Masters	481	(6)
Creating a Design Template	481	(1)
Modifying the Slide Master	481	(3)
Modifying the Title Master	484	(1)
Modifying the Handout and Notes Masters	485	(2)
Troubleshooting	487	(1)
Design Corner	487	(6)
Before	488	(1)
After	489	(4)
VII From Concept to Delivery
The Message--Scripting the Concept	493	(44)
Experiencing Ideas	494	(2)
Understanding the Process	494	(1)
Putting People First	494	(1)
Becoming a Visual Presenter	495	(1)
Making a Lasting Impression	496	(1)
Constructing the Argument	497	(21)
Establishing a Purpose	497	(5)
Capturing Ideas	502	(5)
Creating an Outline and Storyboard	507	(3)
Structuring Ideas into a Flowing Script	510	(5)
Using an Opening Hook	515	(1)
Allowing for Timely Grabs	516	(1)
Understanding Non-Linear Issues	517	(1)
Qualifying the Participants	518	(8)
Learning the Traits of the Presenter	519	(3)
Knowing the Particulars of the Audience	522	(2)
Understanding Filters	524	(2)
Assuring Consistency	526	(7)
Maintaining the Corporate Image	526	(1)
Using Portable Concepts	527	(2)
Providing ``Do'' and ``Say'' Scripts	529	(4)
Troubleshooting	533	(4)
The Media--Designing Visual Support	537	(50)
Bringing Your Story to Life	538	(1)
Choosing a Medium for Your Message	538	(17)
Understanding Media Types	539	(11)
Working with Design Templates	550	(3)
Creating Handout Materials	553	(2)
Controlling Eye Movement	555	(14)
Establishing Anchors	556	(3)
Choosing Typefaces and Fonts	559	(3)
Using Builds and Overlays	562	(5)
Creating Emphasis	567	(2)
Using Color	569	(16)
Incorporating Symbols	570	(5)
Investigating Perception and Contrast	575	(5)
Understanding Background Colors and Emotions	580	(5)
Troubleshooting	585	(2)
The Mechanics of Form--Developing External Presentation Skills	587	(36)
Understanding the Outside	588	(1)
Conquering Fear	589	(7)
Attacking the Causes	590	(4)
Learning to Relax	594	(2)
Using Your Body	596	(18)
Positioning and Moving	596	(6)
Making Eye Contact	602	(2)
Using Gestures	604	(5)
Mastering the Lectern	609	(1)
Avoiding Vocal Problems	610	(4)
Using Your Voice	614	(7)
Breathing Properly	614	(2)
Phrasing and Pausing	616	(3)
Avoiding Vocal Problems	619	(2)
Troubleshooting	621	(2)
The Mechanics of Function--Developing Internal Presentation Skills	623	(22)
Putting Yourself First	624	(1)
Using Your Mind	624	(10)
Linking Intention to Content	625	(1)
Working with Detailed Data	626	(2)
Selecting Focal Points	628	(2)
Using Virtual Space	630	(1)
Handling Distractions	631	(3)
Using Your Heart	634	(9)
Understanding Motivation	634	(3)
Adding Stories and Personal Opinions	637	(1)
Using Humor	638	(3)
Developing Your Own Style	641	(2)
Troubleshooting	643	(2)
Techniques and Technicalities	645	(30)
Dealing with the Conditions	646	(1)
Dressing the Part	646	(4)
Focusing on the Face	647	(1)
Working with Accessories	648	(1)
Wearing Business Outfits	648	(2)
Choosing a Formality	650	(1)
Setting the Stage	650	(12)
Using Risers	651	(1)
Working with Lighting and Sound	652	(3)
Choosing a Display Screen	655	(3)
Deciding on Seating Arrangements	658	(4)
Using Technology	662	(11)
Handling Projectors	662	(2)
Working with Laptop Presentations	664	(3)
Incorporating Multimedia	667	(6)
Troubleshooting	673	(2)
Presenting in a Variety of Settings	675	(68)
Adapting to Everyday Environments	676	(1)
Getting Up Close and Personal	676	(15)
Understanding the Conference Room and U	677	(7)
Handling One-to-One Situations	684	(5)
Socializing Your Skills	689	(2)
Working in Remote Locations	691	(10)
Presenting Outdoors	691	(2)
Dealing with Extreme Conditions	693	(4)
Delivering Tradeshow Presentations	697	(4)
Picturing Yourself on TV	701	(18)
Playing to the Camera	702	(2)
Using Videoconferencing Technology	704	(12)
Interacting in a Visual World	716	(3)
Troubleshooting	719	(6)
Appendixes
A Troubleshooting PowerPoint	725	(8)
Dealing with Error Messages and Prompts	725	(1)
Resolving Problems	726	(1)
Display Problems	726	(1)
Troubleshooting Drawn Objects	727	(1)
Working with Graphics	728	(1)
Printing Problems	728	(1)
Troubleshooting Problems with PowerPoint Features	729	(1)
Slide Show Problems	730	(3)
B Using PowerPoint's Foreign Language Capabilities	733	(6)
Understanding PowerPoint's Multiple Language Features	733	(1)
Understanding the MultiLanguage Pack	733	(1)
Changing the User Interface and Online Help Language	734	(1)
Enabling Multiple Language Editing	735	(3)
Checking Spelling in Another Language	738	(1)
Troubleshooting	738	(1)
C What's on the CD?	739	(4)
Index	743