Time Management for Event Planners : Expert Techniques and Time-Saving Tips for Organizing Your Workload, Prioritizing Your Day, and Taking Control of Your Schedule

by Allen, Judy

• ISBN13: 9780470836262
• ISBN10: 0470836261
• Edition: 1st
• Format: Hardcover
• Copyright: 2005-06-10
• Publisher: Wiley

Summary

"Whether you are an event planner, a hospitality professional, in public relations or other related fields, Time Management for Event Planners offers time-saving tips, techniques, examples, and expert insight that will help you get time on your side."--BOOK JACKET.

Author Biography

About the Author

Judy Allen is highly regarded as an expert in the field of event planning. She is founder and President of Judy Allen Productions, a full-service event planning production company that specializes in consulting on strategic event design, as well as in designing, producing, and orchestrating special events worldwide.

Judy has created special events in over thirty countries for up to 2,000 guests at a time. She has designed and produced memorable events such as Disney’s opening-night theatrical gala for Beauty and the Beast, and coordinated Norman Jewison’s 25^th anniversary celebration for Fiddler on the Roof. The events she has done range from very exclusive VIP events to multimillion-dollar, multimedia extravaganzas such as new car product launches. Judy has been involved not only in event design, but also in multimedia stage production and show flow.

She has written a series of weekly columns on event planning for the New York Post Page Six.com, regularly contributes feature articles, expert columns and advice to national newspapers and magazines as well as industry publications such as Meetings and Incentive Travel Magazine, The Meeting Professional, and the magazine of the Professional Convention Management Association.

Judy is the author of seven books, including the industry-leading bestsellers Event Planning: The Ultimate Guide to Successful Meetings, Corporate Events, Fundraising Galas, Conferences, Conventions, Incentives and Other Special Events (John Wiley & Sons, 2000), and The Business of Event Planning: Behind-the-Scenes Secrets of Successful Special Events (John Wiley & Sons, 2002).

Table of Contents

Preface	xvii
Acknowledgments	xix
Chapter 1: Taking Stock	1	(28)
Reaching a Defining Moment	6	(2)
Identifying What You Really Do Day to Day	8	(16)
Analyzing What You Need to Do to Get the Job Done Effectively	24	(1)
Defining What's Essential for Performance and Advancement	25	(2)
Uncovering Hidden Job Requirements	27	(2)
Chapter 2: Charting Your Priorities	29	(18)
Developing Time Sensitivity	31	(3)
Identifying Potential Time Crunches in Advance	34	(2)
Freeing Up More Time	36	(2)
Maneuvering More Minutes into Your Day	38	(2)
Bringing Order-Through Reorder	40	(5)
Creating a Sample Time Management Reorder Grid	45	(2)
Chapter 3: Designing a Daily Action Plan	47	(18)
Structuring Your Workload to Efficiently Meet Your Objectives	50	(2)
Organizing Your Day for Maximum Effect	52	(1)
Becoming Critical About How You Spend Your Time and Energy	53	(3)
Taking Control-Clearing the Clutter	56	(4)
Getting to It and Through It-Due, to Do, Done	60	(5)
Chapter 4: Integrating Time Management Tactics Into Your Day	65	(30)
Setting Personal and Professional Goals	66	(3)
Meeting Your Objectives and Deadlines	69	(3)
Preparing for the Unknowns and Unexpecteds	72	(2)
Minimizing Distractions When in the Office	74	(9)
Minimizing Distractions When Out of the Office	83	(12)
Chapter 5: Implementing Time-Saving Systems and Procedures	95	(18)
Gaining Value by Outlining Expectations	96	(2)
Establishing Company Codes of Conduct in Key Areas	98	(3)
Setting Time-Saving Codes of Conduct	100	(1)
Creating an Action Plan for Emergency Situations	101	(5)
Saving Time Through Technology	106	(4)
Deciding When to Delegate or Outsource Expertise	110	(3)
Chapter 6: Working Around the World on Multiple Projects in Multiple Time Zones	113	(22)
Juggling Multiple Files, Tasks, Responsibilities and Players	117	(12)
Learning to Time Shift	129	(6)
Chapter 7: Getting Time on Your Side	135	(24)
Riding the Wave of Work Expectations	136	(6)
Building in Time Buffers	142	(11)
Identifying Time Triggers	153	(1)
Performing Time Edits	153	(3)
Creating Your Daily Action Plan	156	(3)
Chapter 8: Saving Time When Out of the Office and On-Site	159	(16)
Preparing in Advance	161	(9)
Taking the Trip	170	(3)
Getting Back to Business	173	(2)
Chapter 9: Making Time for Professional Pursuits	175	(16)
Taking Advantage of On-the-Job Opportunities	179	(2)
Investing in Professional Development	181	(3)
Finding Educational Value in Attending Incentive and Premium Trade Shows	184	(7)
Chapter 10: Balancing Your Personal and Professional Life	191	(10)
Defining Your Objectives	193	(2)
Protecting Your Division Between Personal and Professional Time	195	(2)
Making Use of Transition Time	197	(2)
Finding Balance Without Compromising	199	(1)
Scheduling Your Personal Life in Your Agenda	200	(1)
Conclusion	201	(4)
Index	205