Visio 2007 For Dummies

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  • Edition: 1st
  • Format: Paperback
  • Copyright: 2006-12-18
  • Publisher: For Dummies
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Reveal your inner business artist with Visio Turn your ideas into diagrams and drawings with Visio's stencils and templates If you have an idea you want to get down on electronic paper, Visio 2007 is for you, and so is this book! They're both flexible and user-friendly. Here's how to use Visio to capture ideas from simple to intricate, update data in a drawing with a single click, add and manipulate text, work with connectors, and more. Discover how to Create business, engineering, software, or network diagrams Format an entire drawing using themes Analyze "what-if" scenarios with PivotDiagrams Produce layered multipage drawings Save drawings to publish on the Web

Author Biography

John Mueller is a freelance author and technical editor. He has writing in his blood, having produced 70 books and over 300 articles to date. The topics range from networking to artificial intelligence and from database management to heads-down programming. Some of his current books include a Windows power optimization book, a book on .NET security, and books on Amazon Web Services, Google Web Services, and eBay Web Services. His technical editing skills have helped more than 51 authors refine the content of their manuscripts. John has provided technical editing services to both Data Based Advisor and Coast Compute magazines. He’s also contributed articles to magazines like DevSource, InformIT, Informant, DevX, SQL Server Professional, Visual C++ Developer, Hard Core Visual Basic, asp.netPRO, Software Test and Performance, and Visual Basic Developer.
When John isn’t working at the computer, you can find him in his workshop. He’s an avid woodworker and candle maker. On any given afternoon, you can find him working at a lathe or putting the finishing touches on a bookcase. He also likes making glycerin soap and candles, which comes in handy for gift baskets. You can reach John on the Internet at JMueller@mwt.net. John is also setting up a Web site at http://www.mwt.net/~jmueller/; feel free to look and make suggestions on how he can improve it. Check out his weekly blog at http://www.amazon.com/gp/blog/id/AQOA2QP4X1YWP.

Debbie Walkowski has worked in the computer industry for more than 20 years in a variety of positions from sales and marketing to teaching and training. For the last 14 years, she has made writing her primary focus. Her company, the Writing Works, specializes in writing computer self-help books and providing writing services to companies such as Microsoft Corporation, Hewlett-Packard (formerly Digital Equipment Corporation), and AT&T Wireless Communications. She has authored 18 books on popular computer software, including Microsoft Office, Microsoft Works, Microsoft PowerPoint, Microsoft Excel, Microsoft Project, Microsoft Windows, Visio, Quicken, WordPerfect, and Lotus 1-2-3.

Table of Contents

Introductionp. 1
About This Bookp. 1
Conventions Used in This Bookp. 2
What You're Not to Readp. 2
Foolish Assumptionsp. 3
How This Book Is Organizedp. 3
Starting with Visio 2007 Basicsp. 3
Creating Visio Drawingsp. 4
Taking Your Drawings to the Next Levelp. 4
Advancing Your Knowledge of Visiop. 4
The Part of Tensp. 4
About the Web Sitep. 5
Icons Used in This Bookp. 5
Where to Go from Herep. 6
Starting with Visio 2007 Basicsp. 7
Visio 101p. 9
Getting the Scoop on Visiop. 9
Comparing Visio productsp. 10
A quick peek at some Visio featuresp. 11
What's new in Visio 2007?p. 13
Familiarizing Yourself with Visio Lingop. 15
Understanding the Vista Differencep. 16
The graphical interface differencep. 16
Helpful user interface changesp. 16
Understanding the security featuresp. 17
Jumping Head First into Visiop. 18
Getting familiar with the Visio screenp. 20
Checking out the menusp. 21
Working with toolbarsp. 22
Getting Help When You Need Itp. 25
Using general helpp. 25
Don't forget Tooltipsp. 26
Closing Visiop. 27
Creating and Saving a Simple Visio Drawingp. 29
Creating a Drawing the Standard Wayp. 29
Understanding the Visio Drawing Categoriesp. 32
Working with Stencilsp. 53
Moving and arranging stencilsp. 53
Closing stencilsp. 54
Opening additional stencilsp. 54
Selecting a Pointer Tool Buttonp. 56
Working with Shapesp. 56
Adding a shape to a drawingp. 57
Selecting a shapep. 57
Selecting more than one shape at a timep. 58
Navigating through a Drawingp. 59
Zeroing In on a Drawingp. 60
Using the Zoom buttonp. 60
Using the Pan & Zoom windowp. 61
Using Drawing Explorerp. 62
Saving Drawingsp. 64
Saving a drawing the first timep. 64
Setting up AutoSavep. 64
Saving a drawing as a templatep. 66
Saving a drawing in another file formatp. 66
Using a Visio Wizard to Create a Drawingp. 67
Opening Drawingsp. 67
Printing Visio Drawingsp. 69
Understanding How Visio Printsp. 69
Preparing to Printp. 70
Checking the printer paper and drawing page sizesp. 70
Previewing your drawingp. 73
A clear view in Print Previewp. 74
Printing Your Drawingp. 76
Adding Headers and Footers to a Drawingp. 77
Printing Gridlinesp. 80
Printing Part of a Drawingp. 80
Reducing and Enlarging Printed Drawingsp. 81
Altering the print scale of a drawingp. 81
Printing oversized drawingsp. 82
Using online printing servicesp. 83
Printing to scalep. 84
Setting Shapes Not to Printp. 85
Printing Reviewers' Commentsp. 86
Printing a Background Separatelyp. 87
Printing Layers Separatelyp. 88
Creating Vislo Drawingsp. 89
Discovering What Visio Shapes Are All Aboutp. 91
Discovering What's in a Shapep. 92
Examining open and closed shapesp. 93
Comparing one-and two-dimensional shapesp. 94
Displaying all of the shape handlesp. 95
Working with Shapesp. 96
Moving shapesp. 97
Nudging shapesp. 98
Copying and pasting shapesp. 98
Sizing up your shapesp. 99
Deleting shapesp. 101
Controlling Shapesp. 101
Adjusting shapes using control handlesp. 103
Adjusting shapes using control pointsp. 105
Shaping cornersp. 106
Rotating shapes into placep. 107
Modifying arcs using eccentricity handlesp. 107
Using connection pointsp. 108
Using automatic connection pointsp. 110
Finding the Shapes You Wantp. 111
Jazzing Up Your Drawingsp. 113
Loading stencils from other templatesp. 114
Using the Visio Extras stencil shapesp. 114
Using themesp. 115
Adding Text to Your Drawingsp. 119
Understanding Text Blocksp. 119
Adding Text to a Drawingp. 120
Working with Text and Text Blocksp. 123
Editing textp. 123
Copying and pasting textp. 124
Moving a text blockp. 125
Resizing a text blockp. 126
Changing alignmentp. 127
Adjusting marginsp. 131
Using tabs in a text blockp. 132
Creating buUeted listsp. 135
Creating numbered listsp. 136
Setting the indentation and spacing of textp. 138
Changing the Way Your Text Looksp. 139
Changing the font, size, color, and style of textp. 139
Choosing a background color for a text blockp. 142
Painting the formatting to other textp. 143
Rotating textp. 143
Connecting Shapesp. 145
Discovering Connectorsp. 145
Working with Connection Pointsp. 148
Adding connection points to a shapep. 148
Deleting a connection pointp. 149
Using the automatic connection featurep. 149
Applying Glue (without the Mess)p. 150
Choosing static or dynamic gluep. 151
Identifying glue typesp. 152
Switching from one glue to the otherp. 153
Setting glue optionsp. 154
Gluing Connectors to Shapesp. 155
Connecting shapes as you drag themp. 155
Drawing connectors using the Connector Toolp. 156
Saving time with the Connect Shapes featurep. 158
Choosing a custom connector to connect shapesp. 158
Dragging connector shapes into your drawingp. 160
Moving connectorsp. 161
Managing Connectorsp. 162
Handling connectors that cross pathsp. 162
Performing changes on single connections quicklyp. 164
Laying Out Shapes Automaticallyp. 164
Taking Your Drawings to the Next Levelp. 167
Perfecting Your Drawingsp. 169
All about Measurements and Placement Toolsp. 170
Using the Drawing Gridp. 173
Using Dynamic Gridp. 175
Setting Drawing Scalep. 175
Snapping Shapes into Placep. 178
Measuring Up with Rulersp. 181
Using Guide Lines and Guide Pointsp. 184
Creating guide linesp. 185
Creating guide pointsp. 186
Aligning and Distributing Shapesp. 187
Creating and Customizing Shapesp. 191
Creating Unique Shapes the Fun Wayp. 192
Uniting shapesp. 194
Combining shapesp. 195
Fragmenting shapesp. 195
Intersecting shapesp. 197
Subtracting shapesp. 197
Restacking shapesp. 198
Drawing Your Own Shapesp. 200
Drawing with the Line Toolp. 200
Drawing with the Pencil Toolp. 202
Drawing with the Arc Toolp. 203
Creating irregular shapes with the Freeform Toolp. 204
Creating shapes with the Ellipse Tool and Rectangle Toolp. 204
Manipulating Shapesp. 205
Moving and adding verticesp. 206
Moving control pointsp. 208
Rotating shapesp. 209
Flipping shapesp. 212
Adding Style to Your Shapesp. 213
Changing line stylep. 213
Adding fill color, pattern, and shadowp. 216
Copying formatsp. 218
Reformatting a shapep. 218
Creating new theme colorsp. 218
Creating new theme effectsp. 220
Copying new themesp. 221
Managing Shapes by Groupingp. 223
Creating groupsp. 223
Editing a groupp. 224
Adding a shape to a groupp. 225
Removing a shape from a groupp. 225
Adding text to grouped shapesp. 225
Working with Pagesp. 227
The Role of the Templatep. 227
Reorienting a Pagep. 228
Setting a Page Sizep. 230
Adding and Deleting Pages in a Drawingp. 233
Working with Multiple Pagesp. 237
Getting from one page to anotherp. 238
Displaying multiple pages at oncep. 238
Reordering pagesp. 239
Renaming Pagesp. 240
Viewing on the Big Screenp. 240
What's in a Background?p. 242
Creating and assigning a background pagep. 243
Unassigning a background pagep. 244
Displaying a background pagep. 245
Editing a background pagep. 245
Using a background shapep. 245
Rotating Pagesp. 246
Layering Your Drawingsp. 249
Getting the Essential Facts on Layers and Layeringp. 250
Working with Layersp. 252
Toolbars for working with layersp. 253
Adding a layer and removing onep. 253
Renaming a layerp. 255
Hiding a layerp. 256
Assigning Shapes to Layersp. 256
Determining which layer a shape is assigned top. 258
Activating layers!p. 258
Using Layers on Background Pagesp. 259
Protecting Layers from Changesp. 259
Assigning a Color to a Layerp. 260
Selecting Layers to Printp. 262
Snap and Glue Options for Layersp. 263
Advancinq our Knowledqe of Visiop. 265
Creating Stencils, Master Shapes, and Templatesp. 267
Working with Stencilsp. 267
Using the Stencil toolbarp. 268
Using a Document Stencilp. 270
Creating a custom stencilp. 271
Naming master shapes on a custom stencilp. 274
Adding master shapes to a custom stencilp. 276
Deleting master shapes from a custom stencilp. 277
Creating a custom iconp. 277
Creating a Custom Templatep. 278
Managing Shape information. Behavior, and Protectionp. 281
Storing Data in Visio Shapesp. 281
Entering custom shape datap. 284
Editing custom property fieldsp. 285
Reporting on Data Stored in Visio Shapesp. 291
Using a predefined reportp. 292
Creating a custom reportp. 294
Customizing Shape Behaviorp. 304
Changing a shape from 2-D to 1-Dp. 304
Setting a shape's group behaviorp. 306
Setting a shape's double-click behaviorp. 306
Protecting Your Workp. 308
Preventing shapes from being changedp. 308
Keeping drawings securep. 310
Marking Up Drawings for Reviewp. 313
Discovering Markup Toolsp. 314
Adding Comments to a Drawingp. 315
How Markup Tracking Worksp. 316
Working with Markupp. 318
Using the Reviewing toolbar and the task panep. 318
Adding markup to a drawingp. 319
Viewing markup in a drawingp. 320
Incorporating markup changes in a drawingp. 321
Deleting markupp. 323
Using Digital Inkp. 324
Selecting an ink toolp. 325
Using ink toolsp. 325
Changing digital ink shapes to geometryp. 327
Changing digital-ink shapes to textp. 327
Using Visio with Other Programsp. 329
Using Files from Other Programs in Visiop. 330
Generating Drawings from Data Stored in Non-Visio Filesp. 331
Creating an organization chart from existing datap. 332
Creating a Gantt chart by importing datap. 338
Creating a calendar by importing Outlook appointmentsp. 341
Incorporating Visio Shapes and Drawings in Non-Visio Documentsp. 343
Linking shapes and drawingsp. 344
Embedding shapes in drawingsp. 345
Hyperlinking shapes and drawingsp. 346
Exporting and importing shapes and drawingsp. 346
Using Visio Viewer to Share Visio Drawingsp. 348
Saving Visio Drawings for the Webp. 348
Publishing Your Drawing in XPS Formatp. 350
Creating Data Links to SQL Server and Spreadsheetsp. 350
Using the Data Link featurep. 351
Using the Data Graphics featurep. 353
Working with the PivotDiagram featurep. 355
The Part of lensp. 357
Ten Common Tasks in Visiop. 359
Rotating Shapes to a Specific Anglep. 359
Centering a Drawing before Printingp. 360
Resizing a Page to Fit the Content of a Drawingp. 360
Creating a Drawing That Spans Several Pagesp. 361
Saving a Company Logo as a Stencil Shapep. 361
Creating and Adding a Background Design to a Drawingp. 361
Adjusting the Transparency of Shapes and Text in a Drawingp. 362
Adding the Same Shape or Image to All Pages in a Drawingp. 362
Unlocking a Shapep. 363
Copying Formatting from One Shape to Anotherp. 363
Ten Web Sites Devoted to Visiop. 365
VisioCafep. 365
IMicrosoft Visiop. 366
Design-Drawingp. 366
Visio The Blogp. 367
Cisco Systemsp. 367
Dellp. 367
Microsoft Visio Home Pagep. 368
NickFinckp. 368
ConceptDrawp. 368
ABC Amber Conversion and IVIerging Softwarep. 369
Indexp. 371
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